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Home My WebLink About1998-11-03 Regular Meeting :,,� AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 3, 1998 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Briefing on status of Palace Theater renovation. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF OCTOBER, 1998 AT 5:00 P.M. � Lin Huff City Secretary ��:� �N:�, STATE OF TEXAS COUNTY OF TARRANT � CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of November 1998 at 6:30 p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney �� Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. WORKSHOP Heritage Foundation Advisory Board Member Jerry L. Pittman updated the City Council regarding the renovation project of the Palace Theater at 308 South Main Street. He noted the sub committee comprised of Heritage Foundation Advisory Board Members Melva Stanfield, Marion Brekken, Roger Nelson and P. W. McCallum had met with ArchiTexas Architects and recommended revisions to the original renderings of the renovation project to reduce the estimated cost from $4.8 million to $2.7 million. He reviewed the Committee's recommended changes which included elimination of the cafe and sound abatement. Mr. Pittman noted the time schedule for the project with construction proposed to begin in April-May, 1999 with a projected completion date of 6-9 months. He reported the Foundation has approximately $800,000 pledged to the renovation project and will �..� begin fund raising efforts as soon as practicable. The Council expressed support of the proposed revisions to the renovation project. 11/03/98 There was no action taken by the City Council. .�. ADJOURNMENT �.� Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 6:57 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of November, 1998. APPROVED: � William D. Tate Mayor .� ATTEST: ._ l Lind Huff City Secretary � �.,..� 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING rt � TUESDAY, NOVEMBER 3, 1998 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. B. Personnel relative to City Manager under Section 551.074, Texas Government Code. ��P�� C. Real Estate relative to easement acquisition (relative to Tract 5A2, F. Wood Survey, Abstract No. A-1688) under Section 551.072, Texas Government :�� Code. City Council to reconvene in open session and take any necessary action relative to conference with employees, personnel and real estate under Sections 551.075, 551.074 and 551.072, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF OCTOBER, 1998 AT 5:00 P.M. �.�� ; e(,� Lind Huff � City Secretary ��.,,� STATE OF TEXAS COUNTY OF TARRANT �-� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 3rd day of November, 1998 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager �. John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) conference with City Manager and Staff to receive information relative to economic development prospects, (B) personnel relative to City Manager and (C) real estate relative to easement acquisition relative to Tract 5A2, F. Wood Survey, Abstract No. A-1688 under Sections 551.075, 551.074 and 551.072, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) conference with City Manager and Staff to receive information relative to economic development prospects, (B) personnel '�`� relative to City Manager and (C) real estate relative to easement acquisition relative to Tract 5A2, F. Wood Survey, Abstract No. A-1688 under Sections 551.075, 551.074 and 551.072, Texas Government Code. 11l03198 NQTE: City Gouncil cantinued with the Regular City Council meeting in open session in """' the Cauncil Chambers. � :� ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion ta adjourn the meeting at 8:05 p.m. The motian prevailed by the fallowing vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEViNE, TEXAS on this the 17th day of November, 1998. APPROVED: � � " �I � ._.. „�, William D. Tate Mayor p. ,� ATTEST: 7 �Civ Lind Huff City Secretary � �:.� 2 AGENDA CITY OF GRAPEVINE, TEXAS , :� REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 3, 1998 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware PRESENTATION 1. Mayor Tate to present the Award of Financial Reporting Achievement to Finance Manager Fred L. Werner. CITIZEN COMMENTS NEW BUSINESS � 2. Consider a joint lease agreement with the Grapevine-Colleyville Independent School District allowing PrimeCo, Inc. to place antennae on the water tower at Ira E. Woods ��a� Avenue and Mustang Drive and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction, Article I relative to fire resistive construction for Group R, Division I Occupancies and relative to fire extinguishing systems for Group R, Division 3, Single Family Dwelling Units. Development Services Director recommends approval. 4. Consider a one year extension to Conditional Use Application CU97-53 granted by approval of Ordinance No. 97-122 for Kitco , Ltd. for outside storage in conjunction with a truck and van leasing facility on property located at 617 East Dallas Road. Development Services Director recommends approval. ��..�,� 5. Consider award of Bid 8119 Parks Activity Brochure to the lowest and best bidder meeting specifications, F.J. Business Forms, for printing of 39,000 copies of the Parks & Recreation Activity Brochure. Parks & Recreation Director recommends � approval. 6. Consider the minutes of the October 20, 1998 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN �=� ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF OCTOBER, 1998 AT 5:00 P.M. � � w Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT ;�x,�� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of November, 1998 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1. PRESENTATION. AWARD OF FINANCIAL REPORTING ACHIEVEMENT Mayor Tate presented Finance Manager Fred L. Werner the Government Finance Officers Association of the United States and Canada "Award of Financial Reporting Achievement". The Award of Financial Reporting Achievement is presented by the Association to those individuals who have been instrumental in their government unit achieving a Certificate of Achievement for Excellence in Financial Reporting. The certificate is presented to those government units whose annual financial reports are judged to adhere to program � standards and represents the highest award in government financial reporting. Mr. Werner stated he accepted the award on behalf of all employees of the City of Grapevine because without their assistance and cooperation with the Finance Department, 11/03/98 the Finance Department would not have received the recognition for financial reporting. � ITEM 2. LEASE AGREEMENT. GRAPEVINE-COLLEYVILLE INDEPENDENT �� SCHOOL DISTRICT, PRIMECO, INC. ANTENNAE LOCATION Assistant to the City Manager Melisa Leal recommended approval of a joint lease agreement with the Grapevine-Colleyville Independent School District (GCISD) allowing PrimeCo, Inc. to place antennae on the water tower located at Ira E. Woods and Mustang Drive. Ms. Leal advised that the City and GCISD would share the revenue for the lease of the tower space to PrimeCo., Inc. The lease provides a twenty-five year lease with an annual rental rate of$14,400.00 and includes a growth factor of 15%, or the CPI whichever is greater. Assistant City Attorney Matthew Boyle addressed the City Council regarding typographical corrections that had been made to the lease agreement that was provided in the agenda packet and stated there had been no substantive changes to the agreement. He noted the Grapevine-Colleyville Independent School District approved the lease at their October 26, 1998 meeting contingent upon approval of the lease agreement by the Grapevine City Council. Mr. Doug Athas, representing PrimeCo, Inc., requested consideration of a 5% cap on rental rate adjustments through the term of the lease agreement. Assistant City Attorney Boyle � stated that the lease agreement being presented had the same terms as the lease agreement with Southwestern Bell and special consideration should not be given to �*�� Primeco, Inc. Council Member Johnson, seconded by Council Member Stewart, offered a motion to approve the lease agreement as presented by the Assistant City Attorney. The motion prevailed by the following vote: Ayes : Ware, Johnson, Stewart & Freed Nays : None Abstain: Tate & Wilbanks Absent : Spencer CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Ordinance, Amend Chapter 7 Buildings and Construction """" Development Services Director recommended approval of an ordinance amending the �"'�' 2 11/03/98 ¢ Grapevine Code of Ordinances, Chapter 7 Buildings and Construction, Article I relative to fire resistive construction for Group R, Division I Occupancies and relative to fire �.,,� extinguishing systems for Group R, Division 3, Single Family Dwelling Units. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Spencer ORDINANCE NO. 98-133 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 7 BUILDINGS AND CONSTRUCTION, ARTICLE I, SECTION 7-3 UNIFORM BUILDING CODE, 1994 EDITION AMENDMENTS, RELATIVE TO FIRE RESISTIVE REQUIREMENTS FOR GROUP R, DIVISION I OCCUPANCIES AND FIRE EXTINGUISHING SYSTEMS FOR GROUP R, DIVISION 3, SINGLE FAMILY DWELLING UNITS, �� REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING ON OR WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 4. One Year Extension, Conditional Use Application CU97-53 Kitco, Ltd. Development Services Director recommended approval of a one year extension to Conditional Use Application CU97-53 granted by approval of Ordinance No. 97-122 for Kitco, Ltd. for outside storage in conjunction with a truck and van leasing facility on property located at 617 East Dallas Road. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Spencer 3 ��ros�9s Item 5. Award Bid 8119 Parks Activity Brochure � Parks & Recreatian Director recammended award of Bid 8119 Paeks Activity Brochure to � � the lowest and best bidder meeting specifications, F.J. Business Farms, in the amaunt of $2'i,515.95 for printing of 39,000 capies of the Parks & Recreation Activity Brochure. Motion by Council Member Stewart, seconded by Cauncil Member Freed, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: 5pencer ltem 6. Consideration of Minutes City Secretary recommended approval of the minutes of the October 20, 1998 Ci#y Council meetings as published. Motian by Council Member Stewart, seconded by Council Member Freed, to apprave as recommended prevailed by#he follawing vote: � Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None ��.-�� Absent: Spencer MISCELLANE4US REPGRTS AND/OR DISCUSSI{�N ITEM 7. GC7LF COURSE GRCIUNQBREAKiNG Gity Manager Nelson stated the ground breaking far the new 9 haies at Grapevine Municipal Golf Caurse would be held within two weeks. ITEM 8. VETERANS STATUE City Manager Nelson reported he had met with the Veterans group regarding the proposed statue and that a concept had been decided upon for the statue honoring Grapevine's Veterans. The graup will present their concept depicting family and duty to the Heritage Foundation Board for consideration af funding fram the Public Art Fund. ITEM 9. HISTC7RIC PRESERVATIQN SEMINAR � Coun�il Mernber Johnsan briefly reported on her attendance at the Nistoric Preservation Seminar in Savannah, Geargia. She commented that �` � 4 11/03/98 , � Savannah is developing City ordinances related to tourism to address problems associated with too many tourists. She stated some of the concerns were too many tour buses, horse drawn carriages, trolley cars, etc. She commented that Grapevine should consider some of these issues prior to them becoming a problem for the City. Ms. Johnson stated that to address concerns relative to reappointment and rotation of Board members to the City's various Boards, that the City could consider setting term limits for the Boards. This would allow the opportunity for involvement of more citizens in the City's Boards and Commissions. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, � TEXAS on this the 17th day of November, 1998. �� APPROVED: William D. Tate Mayor ATTEST: ,!i Lind Huff City Secretary 5