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Home My WebLink About1998-12-01 Regular Meeting ,�,r, AGENDA CITY OF GRAPEVINE, TEXAS �::.Y SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 1, 1998 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to water corporations within the City of Grapevine under Section 551.071, Texas Government Code. B. Real property relative to property acquisition (Nash Farm) and sale of real property (600 West College Street) under Section 551.072, Texas Government Code. �� C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas �� Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 25TH DAY OF NOVEMBER, 1998 AT 5:00 P.M. ��" Lind Huff City Secretary �, STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of December, 1998 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney � Linda Huff City Secretary CALL TO ORDER M�yor Pro Tem Ware called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tem Ware announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to water corporations within the City of Grapevine; (B) real property relative to property acquisition (Nash Farm) and sale of real property (600 West College Street) and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) pending or contemplated litigation relative to water corporations within the City of Grapevine; (B) real property relative to property acquisition (Nash Farm) and sale of real property (600 West College Street) and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075, Texas Government Code. � NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. � � ADJOURNMENT Council Member Stewart, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of December, 1998. APPROVED: --. � William D. Tate Mayor �� ATTEST: Linda Huff City Secretary � b ,� � AGENDA CITY OF GRAPEVINE, TEXAS ._�,� REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 1, 1998 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed PRESENTATION 1. Mayor Tate to present the Environmental Excellence Award granted by Region 6 to the Utility Division of Public Works. CITIZEN COMMENTS NEW BUSINESS 2. Consider a contract with Olde Tyme Carriage Company for horse and carriage service in portions of the historic district and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a resolution recognizing that certain accounts are deemed uncollectible and authorizing the City Manager to transfer these accounts to dormant status for subsequent collection by the City Attorney or third party collection agency. Administrative Services Director recommends. 4. Consider a resolution authorizing the City Manager, or his designee, to apply for a Texas Parks &Wildlife Department Community Outdoor Outreach Program Grant. Parks & Recreation Director recommends approval. 5. Consider renewal of Bid 96-677 Material Hauling Annual Contract to the lowest and �"� best bidder meeting specifications, Henry Reed Trucking. Staff recommends approval. � 6. Consider a resolution authorizing participation in the State Purchasing and General Services Commission Telecom Solutions to provide Citywide T1 and Internet ,s, � access. Staff recommends approval. 7. Consider a resolution authorizing the sole source purchase of eight defibrillator/monitors from Physio Control. Staff recommends approval. 8. Consider an interlocal agreement with the North Texas Council of Governments for participation in the Expanded Regional Storm Water Management Program. Public Works Director recommends approval. 9. Consider the request of Freeman Pontiac, GMC for the extension of Conditional Use Application CU98-59 approved on December 2, 1997 by Ordinance No. 97-137 for an automobile dealership on property located at 501 State Highway 114 West. Development Services Director recommended approval. 10. Consider the minutes of the November 17, 1998 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE �� CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 25TH DAY OF NOVEMBER, 1998 AT 5:00 P.M. Lin a Huff �� City Secretary � �,�� STATE OF TEXAS COUNTY OF TARRANT �,�,� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of December, 1998 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney �°�°� Linda Huff City Secretary Melisa Leal Assistant to the City Manager - Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 7:30 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1A PRESENTATION ENVIRONMENTAL EXCELLENCE AWARD, UTILITY DIVISION OF PUBLIC WORKS Mr. Tom Reich, Regional Coordinator for the Environmental Protection Agency presented the Region 6 Environmental Excellence Award for Public Water Systems to Mayor Pro Tem Ware. Mr. Reich reported that Grapevine had also received the award in 1992 and 1995 and to be recognized by the EPA three consecutive times in this manner is unparalleled in the awards program and demonstrates Grapevine's determination to provide exceptional ��-� service to its citizens. Mayor Pro Tem Ware expressed appreciation to the Water Treatment Division for their outstanding achievement in providing safe and quality drinking water and recognized the 12/01/98 following Grapevine Water Treatment Plant personnel: ,,�,,, Frank White Superintendent Water/Wastewater Treatment p , Jack Davis Plan Manager Barry Morrison Shift Supervisor Kent Conkle Shift Supervisor Bill Taylor Operator Windoll Robbins Operator Scott Kelly Maintenance Mechanic ITEM 1A. CITIZENS COMMENTS, MR. JOHN YANOSY Mr. John Yanosy, 3417 Stonecrest Drive, presented a petition signed by 35 residents in his neighborhood expressing their opposition to Parr Road and Parr Lane being included in the 1998 Municipal bond election. He sighted their concerns regarding quality of life impacts, property values, and residential character of neighborhoods. He noted their overall opposition to Proposition 1 on the upcoming election due to lack of substantial citizen involvement and time allocated to inform voters. ITEM 1. CONTRACT, OLDE TYME CARRIAGE COMPANY Assistant to the City Manager Jennifer Hibbs recommended the City Council approve a "p"`" contract for the best bid meeting City specifications for horse and carriage service in portions of the downtown Historic District to Olde Tyme Carriage Company. � Ms. Anne Murray, representing Olde Tyme Carriage Company, addressed the City Council requesting favorable consideration of the contract noting the boundaries of the operation would be Dooley Street, Wall Street, Church Street and Hudgins Street. Deliberation ensued relative to the hours of operation for Friday and Saturday evenings, especially in the residential district. Following discussion with City Attorney John F. Boyle, Jr., the following amendment would be made to the first page of the contract: "The Licensee agrees to provide service Friday and Saturday evenings for at least finro hours, weather permitting. Such service will not be permitted between the hours of 11:00 p.m. and 6:30 p.m. Monday through Friday except as requested or authorized by the City." Council Member Johnson, seconded by Council Member Freed, offered a motion to approve the contract with the amendment to the first page. The motion prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None � Absent: Tate 2 _ �,.<�_ �o-«.�� 12/01/98 � CONSENT AGENDA �� The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Pro Tem Ware asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution, Recoqnizing Certain Accounts Deemed Uncollectible Administrative Services Director recommended approval of a resolution recognizing that certain accounts are deemed uncollectible and authorizing the City Manager to transfer these accounts to dormant status for subsequent collection by the City Attorney or third party collection agency. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None �Y 4 Absent: Tate RESOLUTION NO. 98-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RECOGNIZING THAT CERTAIN ACCOUNTS ARE DEEMED UNCOLLECTIBLE AND AUTHORIZING THE CITY MANAGER TO TRANSFER THESE ACCOUNTS TO DORMANT STATUS FOR SUBSEQUENT COLLECTION BY THE CITY ATTORNEY OR THIRD PARTY COLLECTION AGENCY AND PROVIDING AN EFFECTIVE DATE Item 4 Resolution Authorizing Aeplication for Texas Parks & Wildlife Department Community Outdoor Outreach Proqram Grant Parks & Recreation Director recommended approval of a resolution authorizing the City Manager, or his designee, to apply for a Texas Parks & Wildlife Department Community Outdoor Outreach Program Grant. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve � as recommended prevailed by the following vote: 3 12/01/98 � Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None ¢,,:�� Absent: Tate RESOLUTION NO. 98-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE APPLICATION TO THE TEXAS PARKS & WILDLIFE DEPARTMENT FOR A COMMUNITY OUTDOOR OUTREACH PROGRAM GRANT AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Item 5. Renew Bid 96-677 Material Hauling Annual Contract Staff recommended renewal of Bid 96-677 Material Hauling Annual Contract to the lowest and best bidder meeting specifications, Henry Reed Trucking. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed � Nays : None Absent: Tate -� Item 6. Resolution, Authorizing Participation in State Purchasing and General Services Commission for Citywide T1 and Internet Access Staff recommended approval of a resolution authorizing participation in the State Purchasing and General Services Commission Telecom Solutions to provide Citywide T1 and Internet access for a total 1St year annual cost of$21,693.00. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate RESOLUTION NO. 98-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF "� THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR CERTAIN ITEMS; AUTHORIZING THE " � 4 12/01/98 , CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE , v� Item 7. Resolution, Authorizing Sole Source Purchase, Defibrillator/Monitors Staff recommended approval of a resolution authorizing the sole source purchase of eight defibrillator/monitors from Physio Control at a cost of$9,470.25 each for 2 monitors with communication capability and internal modem with fax capability and 6 without at a cost of$5,620.00 each. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate RESOLUTION NO. 98-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF �s� DEFIBRILLATOR/MONITORS; DETERMINING THAT THE ITEMS ARE AVAILABLE FROM ONLY ONE SOURCE; DETERMINING THAT THE PURCHASE OF THE DEFIBRILLATOR/MONITORS IS NECESSARY TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND SAFETY OF THE CITY'S RESIDENTS; AUTHORIZING PURCHASE FROM PHYSIO CONTROL CORPORATION IN THE AMOUNT OF $52,660.50; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Item 8 Interlocal Aqreement North Texas Council of Governments, Expanded Regional Storm Water Manaqement Program Public Works Director recommended approval of an interlocal agreement with the North Texas Council of Governments for participation in the Expanded Regional Storm Water Management Program and authorization for the City Manager to execute said document. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: �� Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate 5 12/01/98 � Item 9. One Year Extension Conditional Use Permit CU97-59 Freeman Pontiac, GMC .,.,,w Development Services Director recommended approval of the request of Freeman Pontiac, GMC for the extension of Conditional Use Application CU97-59 approved on December 2, 1997 by Ordinance No. 97-137 for an automobile dealership on property located at 501 State Highway 114 West. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the November 17, 1998 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve � as recommended prevailed by the following vote: �_� Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate ADJOURNMENT Council Member Spencer, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays : None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of December, 1998. � � _� 6 12/01/98 �-;.� APPROVED: ��.� .• . William D. Tate Mayor ATTEST: Linda Huff � City Secretary r,..,:� �� .:,� 7