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HomeMy WebLinkAboutItem 15 - Library CarpetMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER 09 MEETING DATE: MAY 17, 2016 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF CARPET AND INSTALLATION SERVICES FOR THE LIBRARY EXPANSION RECOMMENDATION: City Council to consider approval of a resolution for the purchase of carpet and installation services for the Library expansion from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). FUNDING SOURCE: Funding for this purchase is currently available in account 174-74004-118-005 (Library Repairs and Maintenance) for an amount not to exceed $43,200.00. This request is for the replacement of carpet for the Genealogy area and the new Teen Zone expansion in the Library. The cost includes the relocation of books and shelves necessary for carpet replacement. Carpet in this area has not been replaced in 14 years and has become worn and frayed due to customer and employee foot traffic. Carpet color and design were presented to the Facilities Committee and approved. This purchase will be made in accordance with an existing Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Bids were taken by the Cooperative and a contract was awarded to Retail Commercial Flooring Services. The Facility Services Division staff of the Public Works Department and Purchasing reviewed the contract for specification compliance and pricing and determined that the contract would provide the best product, service and pricing for meeting the needs of the City. Staff recommends approval. WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an established contract no. 476-15, Flooring - Indoor/Outdoor and Sports Surfaces with Retail Commercial Flooring Services,; and WHEREAS, the City of Grapevine, Texas has a need to purchase new carpet and installation services for the Library expansion; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of new carpet and installation services for the Library expansion from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) for an amount not to exceed $43,200.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said carpet and installation services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17 th day of May, 2016. William D. Tate Mayor ATTEST: Tara Brooks City Secretary FTAI u a John F. Boyle, Jr. City Attorney Resolution No. 2