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HomeMy WebLinkAbout2023-12-05 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 5, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. D. Personnel relative to City Manager’s performance evaluation pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Associate Pastor Jonathan Cook, First Baptist Church 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troops 168 and 700 City Council December 5, 2023 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon be ing recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 5. Consider a fireworks permit for City of Grapevine Drone/Fireworks display to be held on Saturday, December 9, 2023, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider the purchase of VMware support/subscription services from SHI Government Solutions. Chief Technology Officer recommends approval. 7. Consider the renewal of the Integrated Library System, Koha, annual support and hosting from Bywater Solutions. Library Director recommends approval. 8. Consider the purchase of police equipment and upgrades to existing cameras and tasers from Axon Enterprises. Police Chief recommends approval. 9. Consider the renewal of an annual contract for first responder uniforms, accessories and services with Galls, LLC. Police Chief recommends approval. 10. Consider the purchase of Poly-Crete pull boxes used during installation of fiber optic cable from the Terry-Durin Company. Public Works Director recommends approval. 11. Consider the purchase of street light poles and fixtures for the Ferguson Division from Dealers Electric. Public Works Director recommends approval. 12. Consider canceling the January 2, 2024 City Council meeting. City Secretary recommends approval. City Council December 5, 2023 Page 3 13. Consider the minutes of the November 7 and 21, 2023 Regular City Council meetings. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on December 1, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of December, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. D. Personnel relative to City Manager’s performance evaluation pursuant to Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:19 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072, 551.087, or 551.074. City Manager Bruno Rumbelow requested Council approve an Economic Development and Incentive Agreement with Crossvines 1031 Partners and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion was made to approve an Economic Development and Incentive Agreement with Crossvines 1031 Partners and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation Associate Pastor Jonathan Cook, First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troops 168 and 700 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Kurt Schluter, 1900 Wood Crest Drive, Grapevine requested the City look into the clothing donation boxes that have been placed throughout the City. NEW BUSINESS Item 5. Consider a fireworks permit for City of Grapevine Drone/Fireworks display to be held on Saturday, December 9, 2023, and take any necessary action. Events Manager Erin Burke presented a recap of the Carol of Lights that took place on November 20. There were two fireworks shows scheduled for that event, but due to the City Council December 5, 2023 Page 2 weather they were only able to have one show. The second show has been rescheduled for December 9 following the drone show. Ms. Burke answered questions from the Council. Motion was made approve a fireworks permit for City of Grapevine Drone/Fireworks display to be held on Saturday, December 9, 2023. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider the purchase of VMware support/subscription services from SHI Government Solutions. Staff requested this item be pulled from consent and not considered. It will be considered at a future meeting. No action was taken on this item. Item 7. Consider the renewal of the Integrated Library System, Koha, annual support and hosting from Bywater Solutions. Library Director Leigh Kapsos recommended approval of the renewal of the annual support and hosting for the Library’s software system for an amount not to exceed $18.360. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the purchase of police equipment and upgrades to existing cameras and tasers from Axon Enterprises. City Council December 5, 2023 Page 3 Police Chief Mike Hamlin recommend approval of the purchase of an upgrade to existing equipment to include the Taser-10 and Fleet 3 in-car video system for an amount not to exceed $50,342. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for first responder uniforms, accessories and services with Galls, LLC. Police Chief Hamlin recommend approval of the renewal of the contract to allow for the purchase of law enforcement uniforms on an as needed-basis for an estimated annual amount of $120,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of Poly-Crete pull boxes used during installation of fiber optic cable from the Terry-Durin Company. Public Works Director Bryan Beck recommended approval of the purchase of 60 pull boxes for a total amount not to exceed $43,100 as part of the City and Grapevine Colleyville Independent School District Joint Fiber Project. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase of street light poles and fixtures for the Ferguson Division from Dealers Electric. Public Works Director Beck recommended approval of the purchase of street light poles and fixtures for a total amount not to exceed $21,126. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council December 5, 2023 Page 4 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider canceling the January 2, 2024 City Council meeting. City Secretary Tara Brooks recommended cancelling the regularly scheduled January 2, 2024 Council meeting since it falls immediately after the January 1 holiday. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the minutes of the November 7 and 21, 2023 Regular City Council meetings. City Secretary Brooks recommended approval of the minutes, to include the following change to page 7 regarding Item 7 -TDO23-01 Nash and Berry Townhomes to change no correspondence to, “Two letters of support were provided to the Commission and Council.” Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:44 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of December, 2023. City Council December 5, 2023 Page 5 APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council December 5, 2023 Page 6