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HomeMy WebLinkAbout1995-04-20 Regular Meeting CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS MEETING THURSDAY, APRIL 20, 1995 6:30 P.M. AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES FROM MARCH 23, 1995 MEETING III. OLD BUSINESS A. SPECIAL EVENTS UPDATE B. INTERPRETIVE VISITOR CENTER REVIEW C. OTHER IV. NEW BUSINESS A. BUDGET DEVELOPMENT COMMITTEE APPOINTMENT B. OTHER V. SALES AND MARKETING REPORT VI. EXECUTIVE DIRECTORS REPORT VII. ADJOURNMENT . (Pr STATE OF TEXAS COUNTY OF TARRANT • CITY OF GRAPEVINE MINUTES The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, April 20, 1995 at the Grapevine Convention and Visitors Bureau, One Liberty Park Plaza, Grapevine, Texas at 6:30 p.m. with the following persons in attendance: Don Bigbie Chairman Warren Dearing Board Member Nancy Reams Board Member Peggy Britt Board Member C. Shane Wilbanks Council Liaison Paul W. McCallum Executive Director Fran Fairchild Dir. of Marketing & Sales Trent Petty City Manager Absent: Phil Parker Board Member Greg Saunders Board Member (111w Bruce Crouch Board Member Gary Blagg Board Member Dave Givens Board Member CALL TO ORDER Don Bigbie, Chairman, called the meeting to order. APPROVAL OF MINUTES A motion to approve the minutes from the March board meeting was made by Nancy Reams; seconded by Warren Dearing. Motion carried. OLD BUSINESS Special Events Update: Mr. McCallum shared the Main Street Days poster with the board. We are ahead of schedule with the Main Street Days program. All collateral has gone to the printer. For the Texas New Vintage Festival Mr. McCallum shared the admission badges and distributed tickets for the Pops Concert at the Palace Theatre. He shared the schedule of events for New Vintage Festival. Five tosix hundred people are expected. The Blessing of the Vine media event went well. We had good print coverage. . Board of Directors Meeting April 20, 1995 Page 2 of 3 OLD BUSINESS cont. Interpretive Visitor Center Review: Warren Dearing reported that he had positive feedback from the people with whom he discussed the center. The board was very supportive of the concept. The board wants to stay active in the program and will continue to solicit input. The location will be very important. It is felt that it is important for the center to be most accessible to people crossing Grapevine. The visitor center will distribute visitors over all of Grapevine. If a site were selected today, Mr. McCallum felt that the south east corner of Main Street and Highway 114 would be a good location. NEW BUSINESS Budget Development Committee Appointments: Mr. Bigbie appointed Warren Dearing and Gary Blagg to sit on the Budget Development Committee. This committee is not to be confused with the Marketing Committee which operates on a calendar year of January 1 through December 31 while the budget operates on an October 1 through September 30 time frame. The budget is drafted during late spring/early summer. • SALES AND MARKETING REPORT Staffing Reassignment: Kathi Berry and Jill Jeffcoat, sales managers for the bureau have switched positions and will be cross-trained in their respective markets. This will be beneficial as we look towards an opening of a hotel on South Main. Fran Fairchild shared the FAM invitations for the Spring FAM, as well as, a letter from one of the attendees at the DFWATC Media FAM. She shared an article from "Southern Living" on Saving Our Towns in which we had two photos and an insert on Grapevine. This was a national run of the publication. EXECUTIVE DIRECTORS REPORT Foundation Report: The project superintendent for the turntable project is housed in our building and is bringing in contractors daily. The excavation will begin this weekend if weather permits. Next week repair work will begin on the turntable itself with installation the latter part of May. • Next week work will begin at the Heritage Center Complex on the drainage and parking lot project. i• Board. of Directors Meeting April 20, 1995 Page 3 of 3 EXECUTIVE DIRECTORS REPORT cont. Tasting Room Brochure: Mr. McCallum shared the new Tasting Room brochure with the board. It is an economic development piece relating what Grapevine is doing in the wine industry. We are in discussions with Schoppaul Hill and Pheasant Ridge about locating tasting rooms in Grapevine. Saturday will be a soft opening for the Visitor Information Center in the Depot. The grand opening will be scheduled for sometime this summer. The center is being run by trained volunteers. The Blacksmith Shop is_being built with donated funds and most of the labor is being donated by the Public Works Department. It will be officially dedicated Saturday, May 20th. It is a replica of Millican's that was located where Jameson's City Drug is now. In the next few weeks the last remaining share cropper's house on Wildwood will be relocated to the Heritage Center Complex site. The plan is to have a night watchman live in the house to help secure the Heritage Center Complex. The restoration of the section house should also begin in the next few weeks. ADJOURNMENT Warren Dearing made a motion that the meeting be adjourned. Motion was seconded by Peggy Britt; motion carried. Attest C� 0-51—m) Date 5') t J� • C • •