The URL can be used to link to this page

Home My WebLink About1997-12-11 Regular Meeting 3 •,. CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU 1 BOARD OF DIRECTORS MEETING Thursday, December 11, 1997 - 6:30 p.m. GRAPEVINE CONVENTION CENTER AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES FROM OCTOBER 16, 1997 MEETING III. OLD BUSINESS A) CONVENTION CENTER RATE REVIEW PROGRESS REPORT B) VISITOR INFORMATION CENTER PROGRESS REPORT C) VISITOR RESTROOMS PROGRESS REPORT IV. NEW BUSINESS A) NEW VINTAGE FESTIVAL B) PUBLIC SCULPTURE C) MONARCH BUTTERFLY FESTIVAL 1 V. SALES AND MARKETING REPORT VI. EXECUTIVE DIRECTORS REPORT I -� VII. ADJOURNMENT eirw 1 I- ' STATE OF TEXAS ;71 COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES 1 _..1 The Grapevine Convention&Visitors Bureau Board of Directors met on Thursday, December 11, 1997 at the Grapevine Convention Center with the following persons in attendance: Don Bigbie Chairman Philip Cloud Board Member Gayle Hall Board Member I Phil Parker Board Member Kathee Livengood Board Member Gary Blagg Board Member 1 Bill Brink Board Member 1 Paul W. McCallum Executive Director George Kakos Director of Sales & Marketing Absent: Steve Trent Board Member I Colin Ankersen Board Member Roger Nelson City Manager imeiHeritage Foundation Board Members in attendance: Melva Stanfield Chairman 1 Marion Brekken Vice Chair z Marian Carpentier Board Member Bryan Klein Board Member I Mark Maness Board Member - Jess Daniel Board Member Joan Pierce Board Member 1 Debbie Venable Board Member 1 Ted Willhoite Board Member 4' i Jim Williamson Board Member City Council Members in attendance: __7 Mayor William D. Tate C. Shane Wilbanks Sharron Spencer 1 7 Clydene Johnson Jerry Pittman Ted R. Ware 7 Roy Stewart Lel CAI,I. TO ORER Mr. Bigbie called the meeting to order. I D {_� 1 7 I Board of Directors Meeting Awl December 1 1 , 1997 Page 2of9 • APPROVAL OF MINTTTFS A motion to approve the minutes from the October 16, 1997 Board Meeting was made by Phil -- 1 Parker, seconded by Gayle Hall. Motion carried. (ILD RTTSTNESS Convention Center Rate Stricture I Tpdate- Gayle Hall reported that a committee met in November and reached a consensus on most of the 7 I rate review recommendations, but, requested staff to come back with more rate comparisons on holiday season rates and policies and audio visual rates. The committee deferred discussion on future physical requirements for the Convention Center until January when the remainder of the rate recommendations would be reviewed. Visitor information Center Update- Bill Brink reported that all the structural requirements for the new Visitor Center space is complete as well as the offices for DFWATC and TWGGA. thor—I Museum designer Peggy Riddle has completed her graphics design for the Visitor Center profile of Grapevine's attractions and history. 1 HVAC will be installed next week and the lighting system will be completed Christmas week. Mr. Brink stated the project is on budget and anticipated opening date is mid-January. it IPublic. Restronms T1pdatP- Kathee Livengood reported that in budget year `96-'97 a capital project in the amount of$65,000 . / was approved for construction of public restrooms. She stated the first two rounds of bidding far • exceeded the budgeted amount. A construction Manager was hired and the project has now come . in under budget. The project is slated to be completed by January 30th barring excessive rain delays. - NEW RTTSTNESS - New VintagQ Festival- Mr. McCallum reported that the Foundation Board elected not to include the festival in their 1998 program due to revised revenue goals. He stated that a change in the festival name, as well as the -- �( festival format was being reviewed. Mr. McCallum proposed that it be promoted as a wine and 1 art festival. He also stated that international wineries that may have direct service into DFW be added to the program. c_ 1 Board of Directors Meeting December 11 , 1997 Page 'I of'3 E A motion was made by Gayle Hall Hemingway to rename New Vintage Festival the Grapevine New Vintage Wine and Art Festival; motion seconded by Gary Blagg. I 1 Public Sculpture- Mr. culP ture- Mr. McCallum showed a slide of a bronze statue by Gary Price depicting two children reaching for a butterfly. His recommendation was to purchase this piece as the latest edition to Grapevine's t 1 public art collection. A motion was made by Phil Parker to take to Council a request to purchase the life size sculpture, I "A New Season" for $9,500, seconded by Kathee Livengood. Monarch Butterfly Festival- Mr. McCallum reviewed plans for a Monarch Butterfly Festival in the Fall of '98. He reported that many individuals have expressed interest in the project and it would be a great opportunity f / to get local school children involved. Discussion followed. A motion was made by Gary Blagg that staff pursue studying the concept and budget requirements for an October 1998 festival celebrating the migration of the Monarch Butterfly, seconded by Phil Cloud. '( SALES AND MARKETING REPORT 1 Mr. Kakos reported: - The Convention Center completed their fiscal year with $26,000 over revenue projections. - Lead potential directed to the hotels was $14 million. - Print publicity was recorded at $450,997 and electronic media totaled $658,357 : 1 including 17 hours and 14 minutes of radio and TV time. - The Bureau participated in 31 convention sales and tourism trade shows and conducted 30 fam tours and 127 site inspections. RXF.CTITIVF. DIRECTOR'S REPORT I Mr. McCallum reported the Bureau had a very successful year and thanked Board Members and guests for their service to the community. AD.IOT TRNMENT There being no further business to bring before the Board, Mr. Bigbie called for a motion to ' i adjourn. Motion was made by Gayle Hall Hemingway; seconded by Philip Cloud. ATTEST: DATE: 7 a i tu�Gq". !{FF i ' ,6. , i STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, October 16, 1997 at the Wallis Building, One Liberty Park Plaza, Grapevine, Texas with the following persons in attendance: fl Don Bigbie Chairman Philip Cloud Board Member iGayle Hall Board Member F Phil Parker Board Member ,i Kathee Livengood Board Member Paul W. McCallum Executive Director 11-- George Kakos Director of Sales & Marketing i Absent: Steve Trent Board Member Colin Ankersen Board Member Gary Blagg Board Member IBill Brink Board Member Jerry Pittman Council Liaison Roger Nelson City Manager Neva Frymire Chamber Representative CALL TO ORDER 1 Mr. Bigbie called the meeting to order. APPROVAL OF MINUTES A motion to approve the minutes from the September 18, 1997 Board Meeting was made by Gayle Hall, seconded by Kathee Livengood. Motion carried. 1 OI,D BUSINESS Grapevine Mills Grand Opening Update- ] Mr. McCallum stated that there would be some planned activities including refreshments and entertainment on Main Street during the Grapevine Mills Grand Opening on October 30 & 31 to attract shoppers before and after they have spent time at the mall. CVB staff memners will be handing out "Welcome to Grapevine" candy, along with a promotional brochure during the first day of the Grand Opening Celebration, at various mall entrances. ] The CVB is providing a Media coach, equipped as an office to aid the media and provide an opportunity for staff to introduce them to Historic Downtown Grapevine and its attractions. JVisitor Information Center Proposal- Mr. McCallum reported that the purpose of holding the Board Meeting at the Heritage Center Building was to review interior renovation plans with Board Members. He said that the current Visitor Information Center has achieved maximum utilization in its 220 square feet. , 1