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HomeMy WebLinkAbout2002-01-17 Regular Meeting CreCITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, January 17, 2002 -- 11:30 am WALLIS BUILDING ONE LIBERTY PARK PLAZA, GRAPEVINE, TEXAS AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES FROM DECEMBER 11, 2001 MEETING III. HOTELS/ATTRACTIONS REPORT A. LETTER FROM EMBASSY SUITES IV. SALES AND MARKETING REPORT tor V. OLD BUSINESS A. INTERLOCKING TOWER UPDATE B. STEAM LOCOMOTIVE UPDATE VI. NEW BUSINESS A. PROGRAM OF WORK VII. REPORTS A. HERITAGE FOUNDATION REPORT B. CHAMBER OF COMMERCE VIII. ADJOURNMENT tor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, January 17, 2002 at the Wallis Building, Grapevine, Texas with the following persons in attendance: Don Bigbie Chairman Ev Barnes Board Member Bill Brink Board Member Philip Cloud Board Member Paul Jennings Board Member Phil Parker Board Member Kathee Livengood Board Member Robert Thrailkill Board Member Aaron Compton Grapevine Chamber George Kakos Assistant Executive Director Absent: Tom Smith Board Member Darlene Freed Council Liaison Paul W. McCallum Executive Director CALL TO ORDER Chairman Bigbie called the meeting to order. APPROVAL OF MINUTES A motion to approve the minutes from the December 11, 2001 meeting was made by Bill Brink and seconded by Kathee Livengood. Motion carried. HOTEL/ATTRACTIONS REPORT Mr. Bigbie read a letter from Bob Fugazi of John Q. Hammons Hotels. Copy attached. Mr. Kakos reported that several new restaurants have recently opened or are about to open including Steak and Shake, The Venue, Café Italia and Baja Grill. He also reported that Dennis McGovern has accepted the general manager for the new Mills property being constructed in Denver, CO. The new general manager of Grapevine Mills is Earl Dorsett. Willhoite's is celebrating their 21'Anniversary on January 18m Board of Directors Meeting January 17, 2002 Page 2 of 3 SALES AND MARKETING REPORT Mr. Kakos shared highlights from the month of December. The convention sales team produced 29 leads representing 21,303 potential room nights. Four groups went definite representing 602 roomnights. Tourism division generated 3 leads representing 190 participants and had 2 definites representing 64 roomnights. 31,995 visitors were assisted through the visitor information centers. The heavy train ridership during the month contributed to this number. 16,300 brochures were distributed. The number of passengers on the Tarantula Train was 9,020 for the month. Six thousand of these were children for the Polar Express runs. The Public Polar Express was sold out on 2 Saturdays. The murder mystery run on January 26th sold out in a week. Texas Travel and History magazine will ride on the murder mystery run and do an article on the train. There is a Valentines Sweetheart run on February 14th. Communications generated $188,721 in print media and $61, 716 in electronic coverage. OLD BUSINESS Interlocking Tower Update (of Mr. Bigbie reported that the relocation of Tower 16 is still subject to the completion of a communication loop between Garland, Sherman and Fort Worth. Tower 16 still provides the link in the new fibre optics loop. It is expected that the Tower will be in Grapevine by January 30th. Steam Locomotive Report 2248 "Puffy" has successfully completed its annual inspection and will return to service January 18th 2252, the Roseville locomotive is the subject of a public hearing at the Roseville Fairgrounds today. Paul McCallum and Roger Nelson will be presenting Grapevine's proposal at 5:30 pm today. They are anticipating the support of the Commissioners. NEW BUSINESS Program of Work Mr. Kakos distributed a program of work for the year (copy attached) showing dates for sales missions, shows and trips for the coming year. He discussed the first quarter in detail. REPORTS Heritage Foundation Melva Stanfield reported that the partnership at the Heritage Center between the CVB (iv and Heritage Foundation is beneficial to both parties. The foundation is appreciative of the leads that the CVB and Convention Center funnel to the Place Theatre. The / fir The Board of Directors Meeting January 17, 2002 Page 3 of 3 Lancaster Theatre is drawing corporate and wedding business and revenues are surpassing projections. At the Nash Farm they are proceeding with plans for the pavilion which will be rented out for small events. They have a Valentine's Day dinner, dessert and a movie scheduled for the Palace. The movie will be "It Happened One Night". Chamber of Commerce Aaron Compton reported that the Palace is a great venue for the Chamber lunches. The Christmas Luncheon, where the civic groups shared left a good feeling about all the things that happen in this community. March 21st is the date for the Chamber Banquet at the Ranch of Lonesome Dove. The Chamber is starting a Business Hall of Fame and will display pictures of all of the past "Business of the Year" award recipients. The Chamber is also starting a Chairs Round Table or Chairs Council to be made up of past chair of the Chamber Board. Ken Johnson is heading up this group, whose goal is to get more corporate involvement. Shelly Ruddick is the new membership director. ADJOURNMENT (lw There being no further business to come before the Board, Robert Thrailkill made a motion to adjourn seconded by Phil Cloud. ATTEST: DATE: (ir