HomeMy WebLinkAbout2001-01-25 Regular Meeting I
CITY OF GRAPEVINE, TEXAS 7' '
I GRAPEVINE CONVENTION &VISITORS BUREAU
BOARD OF DIRECTORS MEETING / �� ,
Thursday, January 25, 2001 - 11:30 am
I WALLIS BUILDING
ONE LIBERTY PARK PLAZA, GRAPEVINE, TEXAS 0) ,
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AGENDA
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I. CALL TO ORDER
II. INTRODUCTIONS
I III. APPROVAL OF MINUTES FROM DECEMBER 12, 2000 MEETING
IV. SALES AND MARKETING REPORT ..--- 'DOS vt,...t) Lie,,,.v.j0.1 .
BUSINESS (14\21)43 w -t ' '�
V. OLD
A. INTERN UPDATE
I (6, B. TARANTULA UPDATE
C. HYATT WEST UPDATE _ oil< Cyt. Loi i 0 ,
I VI. NEW BUSINESS
A. GRANTS-IN-AID REQUEST - END OF THE RUNWAY PLAYERS, INC.
I B. PALACE THEATRE FUNDRAISER
C. TTIA LEGISLATIVE AGENDA
I VII. ADJOURNMENT
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
MINUTES
The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, January
25, 2001 at the Wallis, Grapevine, Texas with the following persons in attendance:
Don Bigbie Chairman
Gary Blagg Board Member
Bill Brink Board Member
Paul Jennings Board Member
Phil Parker Board Member
Philip Cloud Board Member
Kathee Livengood Board Member
Darlene Freed Council Liaison
Melva Stanfield Heritage Foundation
Paul W. McCallum Executive Director
George Kakos Director of Marketing
Absent: Robert Thrailkill Board Member
Steve Trent Board Member
CALL TO ORDER
Chairman Bigbie called the meeting to order and thanked Melva Stanfield with the Heritage
Foundation and Aimee Ybarra for sitting in for Eloise Koehn.
INTRODUCTIONS
George Kakos introduced Bill Snyder and Janet Williams, new sales managers for the
Grapevine CVB. Janet is a long time resident of Grapevine and previously worked at the
Anatole. Bill Snyder was with Nissan Diesel for sixteen years, and was Senior VP for Sales
and Marketing.
APPROVAL OF MINUTES
A motion to approve the minutes from the December 12, 2000 meeting was made by Bill Brink
and seconded by Gary Blagg. Motion carried.
SALES AND MARKETING REPORT
Mr. Kakos discussed the first quarterly meeting with the Director of Sales; 2001 strategy,
fams, and travel schedules. Toni Hopkins and Marcy Roitman were acknowledged for
fhw providing great lead generation; first quarter produced $4.9million and this year $9.5 million
was produced. The Chicago Sales Mission is shaping up well; we have 20 appointments to
date. Joe Massur is the new Director of Sales at the Hyatt.
Board of Directors Meeting
tor January 25, 2001
Page 2 of 2
OLD BUSINESS
Intern Update
Mr. McCallum reported that Elizabeth Hutterer would be here from February 26 - July 29 and
will be staying with David and Darlene Freed. She will be involved with various phases of the
CVB. Her specialty is festivals and events.
Tarantula Update
Mr. McCallum reported that the train winter schedule of weekends only is covering operations
costs. Average of 45 paid riders from Grapevine to Stockyards each day and an average of 35
paid riders from Stockyards to 8th Ave. Javier Rodriguez and Tom Wayne are working on
train packages and group promotion. George Kakos is laying out the consumer program.
Hyatt West
Doors to close on April 30. The earliest date for another hotel opening on that property is
projected at 2005. Hyatt East tower will be at 811 rooms. Room inventory is down from
1380 rooms and budget adjustments as previously discussed with the Board will be put in
place.
NEW BUSINESS
Grants-In-Aid Request - End of the Runway Players, Inc.
Following considerable Board discussion, staff was asked for a recommendation. Phil Cloud
made motion for $6,500.00 and Paul Jennings seconded. Discussion Followed. Motion
carried.
Palace Theatre Fundraiser
Robert Thrailkill has offered a Fundraiser for the Palace. Mr. McCallum discussed that the
date for the fundraiser is March 2, Texas Independence Day. $18.36 is the charge with a fun
tax of $1.64. Your ticket enters you in a drawing for a palace seat, value $1000.00. 15 and
under are free. Dance lessons, mechanical bull, Tex-Mex finger foods, and you can dress in
period style clothes, "Texican or Mexican". Tickets are non-refundable and there is no rain
date. Melva Stanfield reported there is 2 million dollars in collected and pledged monies for
the Palace to date. Discussion Followed.
TTIA Legislative Agenda
Mr. McCallum is a member of the TTIA Board of Directors. He discussed several of the
bills, which pertain to tourism that are presently before the legislature. _
ADJOURNMENT
There being no further business to bring before the Board, Gary Blagg made the motion to
(11w adjourn, seconded by Bill Brink.
ATTEST:
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