HomeMy WebLinkAboutItem 15 - Pavilion PurchaseMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RUMBELOW, CITY • Rt
MEETING DATE: JUNE 7, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
PAVILION
City Council to consider approval of a resolution for the purchase of a pavilion from Site
Source, Inc.
FUNDING SOURCE:
Funding for this purchase will be available in account 177-48840-312-019-161008-08 in
the amount not to exceed $155,551.00. Funding is provided through the insurance
process from the 2015 flood.
BACKGROUND:
This purchase is to replace the damaged pavilion at The Vineyards Campground and
Cabins due to flooding. The replacement structure will accommodate larger groups and
functions that are in demand and provide an increased source of revenue for the lake
parks. The new pavilion will be constructed of materials that will be more resistant in future
flood events. The Parks & Recreation Advisory Board approved the pavilion at the April 21,
2016 meeting.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Site Source, Inc. The
Parks and Recreation Department staff and Purchasing reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
Staff recommends approval.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
PAVILION THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)
and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 423-13, Parks and Recreational Equipment and Field Lighting
Products and Installation with Site Source, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to replace a pavilion at the
Vineyards Campgrounds; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a pavilion from Site Source, Inc. through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $155,551.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said pavilion.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of June, 2016.
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William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2