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HomeMy WebLinkAbout2016-06-07 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 7, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:00 p.m. Dinner 5:30 p.m. Call to Order - City Council Chambers 5:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 5:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities (Fire Station) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Duff O’Dell 3. Posting the Colors and Pledge of Allegiance: Boy Scout Troop 632 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with JUNE 7, 2016 PAGE 2 the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Fort Worth Transportation Authority to present Tex-Rail update. 6. Tree City USA Arbor Day Foundation to present Arbor Day Foundation award to the City for 30 years as a Tree City USA City. 7. Texas Recreation and Park Society to present Gold Medal City Award, Recreation Facility Design Excellence Award and the Lone Star Recreation Programming Award to the City. 8. Executive Director of the Convention and Visitor’s Bureau to introduce culinary students from Sister City West Lothian, Scotland. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider a resolution authorizing the purchase of storage area network support from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider renewal of an additional one year contract option for outside audit services with Pattillo, Brown & Hill, LLP. Chief Financial Officer recommends approval. 11. Consider the renewal of an annual contract for bank depository services with Legacy Texas Bank. Chief Financial Officer recommends approval. 12. Consider renewal of annual contracts for safety supplies with U & D Enterprises, Inc. and WW Grainger Industrial Supply. Chief Financial Officer recommends approval. 13. Consider a resolution expressing intent to finance expenditures to be incurred relative to designing, developing, constructing, improving, extending, and expanding streets, thoroughfares, sidewalks, bridges, and other public ways of the City, including streetscaping, streetlighting, right-of-way protection, utility JUNE 7, 2016 PAGE 3 relocation, and related storm drainage improvements; and acquiring rights-of-way. Chief Financial Officer recommends approval. 14. Consider a resolution authorizing a sole source purchase of concrete deck safety grooving from Diamond Safety Concepts. Parks and Recreation Director recommends approval. 15. Consider a resolution authorizing the purchase of a pavilion from Site Source, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director recommends approval. 16. Consider a resolution authorizing the purchase of playground equipment from The PlayWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director recommends approval. 17. Consider award of a Landscape Architecture contract to Dunaway Associates, Inc. for the conceptual landscape plan for Kubota Drive. Parks and Recreation Director recommends approval. 18. Consider a contract with Goodwin and Marshall for the submission of a Letter of Map revision to FEMA. Public Works Director recommends approval. 19. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T-Mobile West LLC for the purpose of installing, operating and maintaining a communications facility on the Peach Street Water Tower, 224 Peach Street. Public Works Director recommends approval. 20. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, by adding Section 23-37, Pedestrian Crossing Red Beacon Display, authorizing the installation of a high intensity activated crosswalk – HAWK pedestrian crossing signal at 625 Westport Parkway. Public Works Director recommends approval. 21. Consider declaring certain property, namely a portable cement silo, as surplus and authorizing the direct sale of said property. Public Works Director recommends approval. 22. Consider renewal of an annual personal services contract with Regent Services for janitorial services. Public Works Director recommends approval. 23. Consider the minutes of the May 17, 2016 Regular City Council meeting. City Secretary recommends approval. JUNE 7, 2016 PAGE 4 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on June 3, 2016 by 5:00 p.m. ________________________ Tara Brooks, City Secretary STATE OF TEXAS ,,.. COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:33 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities (Fire Station) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 5:36 p.m. The closed session ended at 7:27 p.m. Mayor Tate recused himself from a portion of the discussion in Executive Session relative to Section 551.087. Mayor Tate joined the closed session at 5:50 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested City Council authorize the acquisition of approximately 2.74 acres known as 3091 Dove Road for the appraised value plus closing costs and authorize the City Manager to execute all associated documents. Motion was made to approve the acquisition of approximately 2.74 acres known as 3091 Dove Road for the appraised value plus closing costs and authorize the City Manager to execute all associated documents. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Duff O'Dell delivered the invocation. Item 3. Posting the Calors and Pledge of Allegience. Boy Scout Troop 632 Posted the Colors and led the Pledge of Allegiance. Item 4. Citizen Comments No one spoke during the citizen comments. Item 5. Fort Worth Transportation Authority to present Tex -Rail update Mayor Tate introduced Paul Ballard, President and CEO of the Fort Worth Transportation Authority who announced that the Tex -Rail project is on budget and on schedule. Mr. Ballard introduced John Michael Franks, Fort Worth Transportation Authority Board Member and Bob Baulsir, Vice President of Rail and Procurement. Mr. Baulsir presented the update on the Tex -Rail project that will run from downtown Fort Worth to DFW Airport with a stop at the corner of Main Street and Dallas Road in Grapevine. The projected opening for operations is the end of 2018. 4 June 7, 2016 Item 6. Tree City USA Arbor Day Foundation to present Arbor Day Foundation award to the City for 30 years as a Tree City USA City. Courtney Blevins, Urban State Forester with the Texas Forest Service presented the Arbor Day Foundation award to Mayor Tate and congratulated the City on receiving the award for thirty years. Item 7. Texas Recreation and Park Society to present Gold Medal City Award Recreation Facility Design Excellence Award and the Lone Star Recreation Programming Award to the City. Vickie Loftice, Texas Recreation and Park Society Managing Director of Community, presented the Recreation Facility Design Excellence Award for The REC of Grapevine, the Lone Star Recreation Program Award for Fossil Fest, and the Gold Medal City Award for excellence in the field of recreation, park management, long range planning, resource management and innovation to Mayor Tate. Item 8. Executive Director of the Convention and Visitor's Bureau to introduce culina students from Sister City West Lothian, Scotland. Executive Director P.W. McCallum introduced Russell Neilson, Kayleigh Witherspoon, Jordan McMichael, and Molly Frampton who are participating in a culinary exchange with West Lothian, Scotland. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider a resolution authorizinq the purchase of storage area network support from Netsvnc Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of the purchase of storage area network support in an amount not to exceed $21,203.11. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 3 June 7, 2016 RESOLUTION NO. 2016-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO PURCHASE STORAGE AREA NETWORK SUPPORT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACTS PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Consider renewal of an additional one year contract option for outside audit services with Pattillo Brown & Hill LLP. Chief Financial Officer Greg Jordan recommended approval of the renewal of the contract to perform the City's annual audit services in an amount not to exceed $155,500. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for bank depository services with Legacy Texas Bank. Chief Financial Officer Jordan recommended approval of the annual contract for bank depository services. There is no funding required for the banking services as Legacy Texas Bank has waived all depository service fees for the contract period. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 12. Consider renewal of annual contracts for safety supplies with U & D Enterprises Inc. and WW Grainger Industrial Supply. Chief Financial Officer Jordan recommended approval of the contracts for the purchase of various types of safety products and supplies to be purchased on an as -needed basis in an estimated annual amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: Spencer i Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta E June 7, 2016 Nays: None Approved: 7-0 Item 13. Consider a resolution expressing intent to finance expenditures to be incurred relative to designing, developing constructing, improving extending and expanding streets, thoroughfares sidewalks bridges and other public ways of the City, including streetscaping, streetlighting, right-of-way protection utility relocation and related storm drainage improvements; and acquiring rights-of-way. Chief Financial Officer Jordan recommended approval of the resolution to allow the option to issue TIF debt at Council's direction for public owned infrastructure expenditures related to the 185 acres for a prior 60 day period and for a three-year term into the future. This resolution allows for expenditure of funds occurring prior to the debt sale to be reimbursed from the proceeds of the bonds. The future sale of obligations has a reasonable expectation of maximum principal amount of $20,000,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES TO BE INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizing a sole source purchase of concrete deck safety grooving from Diamond Safety Concepts. Parks and Recreation Director Mitchell recommended approval of the purchase of concrete deck safety grooving for the aquatic center at The REC of Grapevine for an amount not to exceed $27,795. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 5 June 7, 2016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CONCRETE DECK SAFETY GROOVING FROM A SOLE SOURCE VENDOR, DIAMOND SAFETY CONCEPTS, AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution authorizing the purchase of a pavilion from Site Source Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of the purchase of a pavilion in an amount not to exceed $155,551 to replace the damaged pavilion at The Vineyards Campground and Cabins due to flooding. Funding is provided through the insurance process from the 2015 flood. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PAVILION THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizing the purchase of playground equipment from The PlavWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of the purchase of playground equipment for Hazy Meadows Park in an amount not to exceed $63,974.80. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 G June 7, 2016 RESOLUTION NO. 2016-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider award of a Landscape Architecture contract to Dunawav Associates Inc. for the conceptual landscape plan for Kubota Drive. Parks and Recreation Director Mitchell recommended approval of a Landscape Architecture contract for a total amount not to exceed $19,875. The scope for the project is Kubota Drive/Ring Road, entry areas at State Highway 121 and Grapevine Mills Boulevard. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider a contract with Goodwin and Marshall for the submission of a Letter of Map revision to FEMA. Public Works Director Stan Laster recommended approval of a contract for the submission of a Letter of Map revision which officially amends the floodplain map for the MBUSA site (50 acre City owned tract north of Denton Creek). The submittal package prepared by Goodwin and Marshall will include documentation of the final fill area volumes and the necessary HEC -RAS modelling reflecting the final conditions. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West LLC for the purpose of installing operating and maintaining a communications facility on the Peach Street Water Tower, 224 Peach Street. Public Works Director Laster recommended approval of the resolution authorizing the First Amendment to the Ground and Tower Lease Agreement for the Peach Street Water Tower. 7 June 7, 2016 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy .a Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE GROUND AND TOWER LEASE AGREEMENT WITH T -MOBILE WEST LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE PEACH STREET WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 20. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, by adding Section 23-37, Pedestrian Crossing Red Beacon Display, authorizing the installation of a high intensity activated crosswalk — HAWK pedestrian crossing signal at 625 Westport Parkway. Public Works Director Laster recommended approval of the ordinance amending the Code of Ordinances authorizing the installation of a red beacon display pedestrian crossing signal at 625 Westport Parkway. GameStop has deposited $49,400 with the City for the installation of this signal which will be operated and maintained by the City. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 23, TRAFFIC, SECTION 23- 37, PEDESTRIAN CROSSING RED BEACON DISPLAYS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 1.1 June 7, 2016 Item 21. Consider declarinq certain property namely a portable cement silo as surplus and authorizing the direct sale of said property. Public Works Director Laster recommended approval to declare a portable cement silo as surplus property since it is no longer needed for City operations. A buyer has been identified who will pay almost the original purchase price for the silo. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Consider renewal of an annual personal services contract with Regent Services for janitorial services. Public Works Director Laster recommended approval of the annual contract for janitorial services to be performed at various City facilities in an estimated annual amount of $317,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Consider the minutes of the May 17 2016 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:20 p.m. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 9 June 7, 2016 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of June, 2016. William D. Tate Mayor ATTEST:GRAPF�, .yam �3� � ` �a Tara Brooks Y . y City Secretary '