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HomeMy WebLinkAboutItem 23 - MinutesITEM 2 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 24th day of July, 2000 at 6:00 p.m. in the Bessie Mitchell House, 411 Ball Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager William Gaither Administrative Services Director Fred Werner Finance Manager Gary Livingston Budget Manager CALL TO ORDER Mayor Tate called the workshop to order at 6:05 p.m. ITEM 1. WORKSHOP, BUDGET FISCAL YEAR 2000-2001 City Manager Roger Nelson presented the proposed budget for Fiscal Year 2000-20001 (FY2001) noting the budget represents the City's continuing commitment to prudent fiscal management while further enhancing services to improve the quality of life and to meet the expressed needs of the community. He highlighted the various capital projects that have been completed, or are currently in progress: Fire Station No. 5, numerous parks improvements, Senior Activities Center expansion, Palace Theatre Renovation Project, the Library expansion, various road improvement projects and the ground breaking for Opryland Hotel and Convention Center. He reviewed the major focus in FY2001 as enhancements to the public safety departments, additional staffing for the Fire Department and the expanded Library, continuation of funding for the City-wide Geographic Information System, and working with our municipal neighbors to improve funding for major highway improvements, especially in the State Highway 114/121 "funnel" area. 07/24/00 Mr. Nelson stated the proposed budget reduces the current tax rate from $0.38 per $100.00 valuation by one-half cent to $0.375 per $100.00. General Fund Revenues anticipated for FY2001 are $35,506,635.00 with expenditures projected at $34,998,901.00. He noted the pay scales are continuing to be upgraded with the proposed budget including funding for pay plan adjustments to the 62nd percentile that is intended to keep Grapevine competitive with area cities. Mr. Nelson briefly reviewed the remaining funds of the City noting that last year's review of the Utility Fund indicated that a 5% rate increase is necessary for FY2001. This would be the second year of the three year program to raise utility rates adequately to provide for debt coverage, additional system expansion and increased costs of water production from Trinity River Authority. Mayor Tate and the City Council commended City Manager Nelson and City Staff for the detailed preparation and presentation of the proposed budget. It was the consensus of the City Council the proposed budget workshops for Tuesday, July 25, and Wednesday, July 26, be cancelled, Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the workshop at 7.-30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. "WA01112260:011 William D. Tate Mayor K 07/24/00 ATTEST: Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 24th day of July, 2000 at 7:00 p.m. at the Bessie Mitchell House, 411 Ball Street, with the following members present to -wit. - William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff'. Roger Nelson Bruno Rumbelow Linda Huff Melisa Leal Jennifer Hibbs Rob Collins CALL TO ORDER City Manager Assistant City Manager City Secretary Assistant to the City Manager Assistant to the City Manager Bond Counsel Mayor Tate called the special meeting to order at 7-30 p.m. ITEM 1. ORDINANCE, AUTHORIZE ISSUANCE AND SALE OF COMBINATION TAX AND TAX INCREMENT REINVESTMENT ZONE REVENUE CERTIFICATES OF OBLIGATION SERIES 2000 City Manager Nelson stated that Vinson & Elkins, bond counsel, advised that the Texas Attorney General's Office has completed their review of the of the Tax Increment Finance (TIF) Reinvestment Zone No. 2 Certificates of Obligation Sale ordinance and related transcript. Due to the complex nature of the Opryland TIF project, the Attorney General advised bond counsel that the city needs to clarify its position with specific findings on two issues prior to receiving the Attorney General's final approval for the bond sale. The two issues: a specific finding that the project is financially feasible and a specific finding that at the time the zone was created, not more than 10 percent of the property in the reinvestment zone was used for residential purposes. The Feasibility Study as adopted by the City Council defined both of the findings, but the Attorney General requires that the findings be stated specifically in the ordinance. 07/24/00 City Manager Nelson recommended approval of the ordinance authorizing the issuance and sale of City of Grapevine, Texas Combination Tax and Tax increment Reinvestment Zone Revenue Certificates of Obligation Series 2000, in the aggregate principal amount of $31,580,000.00; approving the official statement; pledging Reinvestment Zone Number Two Tax Increment Fund Revenues, levying a tax, and providing for the security for the payment of said certificates. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer F.11 I] N Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. ATTEST: Linda Huff City Secretary KA William D. Tate Mayor ■ ■ STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 31st day of July, 2000 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the workshop to order at 7:03 p.m. ITEM 1. DISCUSS CHURCH STREET RECONSTRUCTION AND WIDENING ALTERNATIVES Public Works Director Jerry Hodge and Mr. Kevin Sheppard, HDR Engineering, presented alternative roadway proposals of a rural section with flush curb cuts and an urban section with upright stone curbs for the reconstruction of Church Street between Hudgins and Wall Street. It was noted the project was approved in the 1998 bond election. Following discussion relative to the two proposals, construction, adjacent property impacts, right-of-way needs and pedestrian access, it was the general consensus of the Council to have a sidewalk on the west side of the roadway between the Senior Activities Center and Wall Street and that the east side of Church Street would maintain a rural section with improved roadside ditches There was no action taken by the City Council. 07/31/00 ITEM 2. DISCUSS PROPOSED FISCAL YEAR 2001 BUDGET City Manager Nelson reviewed adjustments to the Fiscal Year 2000 budget and to the Fiscal Year 2001 Budget as a result of the final tax rolls presented to the City by the Tarrant Appraisal District (TAD). The preliminary net taxable valuation for the community that was presented in May was $4,488,805,828.00 with $11,053,039.00 of property values under protest at that time. On July 25, the City received the official rolls from TAD and the net taxable value had fallen by $214,045,011.00 to $4,274,760,817,00. Mr. Nelson advised the value loss is offset to some extent by the minimum value of property still under protest. The property being considered by TAD has a minimum net taxable value of $71,224,316.00 that would be added back in to the total net taxable value bringing the loss in net taxable value down to $153,873,734.00. That would equate to $577,027.00 in lost ad valorem revenues. Mr. Nelson advised the proposed changes in the General Fund and the Debt Service Fund still maintain the 1/2cent reduction in the overall tax rate for the City. There was no action taken by the City Council. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 7:45 p.m. The motion prevailed by the following vote: Ayes- Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. ATTEST: Linda Huff City Secretary K William D. Tate Mayor ■ STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 31 st day of July, 2000 at 730 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, MR. RICK STACY Mayor Tate presented a plaque expressing the appreciation and gratitude of the City Council and the community to Southlake's Mayor Rick Stacy for his generosity in donating the grandfather clock to the Grapevine Senior Activities Center. ITEM 2. CHAIRMAN APPOINTMENTS Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to reappoint Mr. Don Bigbie as Chairman of the Convention & Visitors Bureau Advisory Board. The motion prevailed by the following vote: 07/31/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mayor Tate reappointed Ms. Melva Stanfield as the Chairman of the Heritage Foundation Advisory Board. ITEM 3. RESOLUTION, ESTABLISHING GRAPEVINE SENIOR CITIZEN ADVISORY BOARD City Manager Nelson requested approval of a resolution establishing the Senior Citizen Advisory Board. The Board would consist of seven voting members, three of which would be ex -officio members. The ex -officio members would represent the Grapevine Housing Authority, the GRACE Board, and the Grapevine Senior Activity Center Advisory Council, Board members would serve two-year, staggered terms, with the Chairperson being appointed by the Mayor, Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adopt the resolution establishing the Grapevine Senior Citizen Advisory Board. The motion prevailed by the following vote: Ayes- Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE ESTABLISHMENT OF A SENIOR CITIZENS ADVISORY BOARD; PROVIDING FOR THE DUTIES AND RESPONSIBILITIES OF THE BOARD; PROVIDING FOR MEMBERSHIP, TERMS AND APPOINTMENTS THEREOF; PROVIDING FOR THE ELECTION OF OFFICERS AND PROVIDING AN EFFECTIVE DATE Mayor Tate appointed Council Member Johnson to serve as the Council liaison to the Senior Citizen Advisory Board. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. K 07/31/00 Item 4. Resolution, Accept Certified Tax Roll Administrative Services Director recommended approval of a resolution accepting the 2000 certified tax roll having a total appraised value of $5,068,316,447.00, a net taxable value of $4,274,760,817.00, plus an additional $71,224,316.00 in estimated minimum property value pending disposition before the Tarrant County Appraisal Review Board. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO, 2000-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2000 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 5. Authorize Right -of -Way Purchase, Parr Road Construction Proiect Public Works Director recommended approval of the purchase of 9,420 square feet of right-of-way for the Parr Road Construction Project from Dennis Mr. Sweebe in the amount of $6,925.00. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Lease Agreement, Evergreen Alliance Golf Limited (Cowboys Golf Course) Administrative Services Director recommended approval of authorization for the City Manager to execute a lease agreement with Evergreen Alliance Golf Limited (Cowboys Golf Course) for certain property and an easement for the purpose of golf course construction and operation; approval of Addendum No. 1 to the Amended and Restated Sublease, previously approved by the City Council, to Grapevine Golf Club, L.P., a Texas limited partnership; authorization for the City Manager to execute said lease and addendum on behalf of the City of Grapevine; and authorization for the City Manger to take appropriate administrative action, including minor lease modifications as necessary to implement said lease and addendum to the sublease. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: 3 07/31/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Award Contract, Louvered Roof Screen Work, Approve Change Order No. 2, Palace Theatre Proiect Development Services Director recommended approval of the award of a contract for Louvered Roof Screen Work to Herb Davis Construction in the amount of $43,571.00 and approval of Change Order No. 2 in the amount of $3,426.00 to JAZ Concrete and authorization for Staff to execute said contracts for the Palace Theatre Project. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Authorize Joint Lease Agreement, Grapevine-Colleyville Independent School District/Metricom/City of Grapevine, Mustang Water Tower Staff recommended approval of a resolution authorizing a joint lease agreement between the City of Grapevine, the Grapevine -Col leyviIle Independent School District and Metricom, Inc. for the collocation of antennae and the installation of communications equipment at the Mustang Water Tower. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-41 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS TO ENTER INTO A JOINT TOWER & GROUND LEASE AGREEMENT WITH GRAPEVINE- COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND METRICOM, INC. FOR THE COLLOCATION OF ANTENNAE AND THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AS NOTED IN EXHIBIT "A" AND PROVIDE AN EFFECTIVE DATE 12 07/31/00 Item 9. Resolution, Declare Surplus Property k-1 Staff recommended approval of a resolution declaring certain property as surplus and/or salvage and authorizing the sale of these items to our sister city, Parras, Coahuila, Mexico. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Award Bid 59-2000 PVC Pipe, Pipe Fittings and Supplies Annual Contract Staff recommended award of Bid 59-2000 PVC Pipe, Pipe Fittings and Supplies Annual Contract to the lowest and best bidders meeting specifications, Hughes Industries and ACT Pipe and Supply. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None L Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the July 18, 2000 City Council meetings as published. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:54 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. -W William D. Tate Mayor ATTEST: Linda Huff City Secretary 07131/00