HomeMy WebLinkAboutItem 17 - Material DisposalMEMO TO
FROM
MEETING DATE:
SUBJECT:
RECOMMENDATION:
ITEM #
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER 4t)
JANUARY 18, 2000
RENEWAL OF AWARD OF BID #9141, MATERIAL DISPOSAL
(ANNUAL CONTRACT)
City Council to consider renewal of a contract for the lowest and best bid meeting City
specifications to Airport Sand and Gravel for an annual contract to dispose of excavated
street material. Annual contract expenditures will be limited to the annual budgeted
amount shown below.
FUNDING SOURCE:
Funds are available in the FY2000 budget in account:
174-43301-090-0 Street Maintenance & Overlay.......... $15,000
116-43301-535-1 Transportation Infrastructure ............. $12,000
BACKGROUND:
Bids were initially presented to Council on January 19, 1999 and subsequently awarded
to Airport Sand and Gravel. A condition of the original bid allows for a renewal of the
contract for two additional one-year periods on an annual basis. Pricing must be held
firm for the renewal period. This is the first renewal of this contract. Airport Sand and
Gravel agreed to maintain current pricing and notified staff that they would renew their
contract. This contractor has successfully provided this service to the City. A copy of the
original agenda memo and bid tabulation is attached for review.
Staff recommends approval.
December 27, 1999 (8:39AM)
Date: 01/06/99 Cite of Grapevine -Bid Tabulation Form
Bid Open Date: 01/04/99Bid Open Time: 11:00:00 AM Bid Number: 9141
Bid Description: Material Disposal (Annual Contract)
Bid Summary: (Note: Only first three low bids are shown -see bifid tab for remaining bids.)
Low Bid: Airport Sand(Gravel $45.00
Next Low Bid. Trinity Waste $306.00
Next Low Bid: DFW Recycling $476.00
INDIVIDUAL UNIT PRICING
Vendor Names:
Trinity Waste Prod. DFW Recycling Airport Sand/Gravel
Remarks: Pricing shown above is unit pricing for one truck load in various size trucks. Total annual truckloads for
each size was not available from the department, but total expenditures will not exceed the annual budget of
$30,000.
Qty
Unit
Item Description
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
1
1
Ea
Asphalt Disp.,7Yd Truck-
$31.50
$31.50
$49.00
$49.00
$5.00
$5.00
2
1
Ea
Asphalt Disp.16Yd Truck
$72.00
$72.00
$112.00
$112.00
$10.00
$10.00
3
1
Ea
Asphalt Disp.22Yd Truck
$99.00
$99.00
$154.00
$154.00
$15.00
$15.00
4
1
Ea
Brush Disp.7Yd. Truck
$31.50
$31.50
$49.00
$49.00
$5.00
$5.00
5
1
Ea
Brush Disp.16Yd. Truck
$72.00
$72.00
$112.00
$112.00
$10.00
$10.00
6
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
$0.00
$0.00
$0.00
$0.00
$a.oa
$0.00
8
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
9
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
10
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
11
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
12
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
13
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
14
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
15
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
16
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
17
0
$0.00
$0.00
$0.00
$0.00
$0.00
18
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
19
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
20
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$306.00
$476.00
$45.00
Totals..................................................................................
Remarks: Pricing shown above is unit pricing for one truck load in various size trucks. Total annual truckloads for
each size was not available from the department, but total expenditures will not exceed the annual budget of
$30,000.