HomeMy WebLinkAboutItem 18 - Accident RepairITEM # - 4__ - ENIERIEND
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER .t/
V
MEETING DATE: JANUARY 18, 2000
SUBJECT: RENEWAL OF AWARD OF BID #8085, ACCIDENT REPAIR
(ANNUAL CONTRACT)
RECOMMENDATION:
City Council to consider renewal of a contract for the lowest and best bid meeting City
specifications to Classic Chevrolet for an annual contract to cover the cost of repair to
vehicles due to collision or damage. Annual contract expenditures will be limited to the
annual budgeted amount shown below.
FUNDING SOURCE:
Funds are available in the FY2000 budget in account:
315-43430-2 Motor Vehicle Maintenance .......... $40,000
BACKGROUND:
Bids were initially presented to Council on February 3, 1998 and subsequently awarded
to Classic Chevrolet. A condition of the original bid allows for a renewal of the contract
for two additional one-year periods on an annual basis. Pricing must be held firm for the
renewal period. This is the second renewal of this contract. Classic Chevrolet has
agreed to maintain current pricing and notified staff that they would renew their contract.
Classic Chevrolet has successfully provided this service to the City. A copy of the
original agenda memo and bid tabulation is attached for review.
Staff recommends approval.
December 27, 1999 (8:15AM)
�p
Citjof Graiievtn ibufation Sheet
Today's Date:
Bid No:.! —. Bid Description: -lac—c-de—nt`Rep�ar,Contract
1 --
Sid Opening Date &Time:
30.00 per hour
0%
3-10 Days
3-6 Weeks
$ 180.00 per hour
$ 840.00 per hour
Ref #1 _
Vendors Name ......................................
Classic Chevrolet _
Not Stated
Torras.....
Not Stated
Delivery...
Chris Douglas
RepresantalNo contact...
Not Required
Bonds
10
Not Required
insurance...
Addendums attached...
No Addendums
Rarawncos attochod...
No
6198
01/16/98, 1:OOPM
Ref # 2 Ref 1
Craigs Collision Center Ipayt
Net 30
Next Day '
Chris Landry
Not Required
Not Required
No Addendums
No
Number of Bidders: [ 5 Number of Bidders Responding: 1 `
Ref #4 Ref #5
t Ford Richards Auto Body Spectrum Collision
Bid not returned 'Bid not returned
Ail pages rolumad S signed Yes ..,....-- I._- —t-
Unit Total Unit Total Unit Total Unit
# Est.Qty. Unit Description Price Price Price Price Price Price
Tota
Price Price
ni
Price Price
1 Labor Rate per hour $ 26.00 per hour $
2 Part Discount 10%
3 Minor Collision Repair Time (Days) 3-5 Days
4 Major Collision Repair Time (Days) 10-15 Days
Ler
5 Total of item 3 (Days) X item 1 (Labor) $78.00-$130.00 r hour
6 Total of item 4 (Days) X item 1 (Labor) $260.00-$390.00 per hour
30.00 per hour
0%
3-10 Days
3-6 Weeks
$ 180.00 per hour
$ 840.00 per hour
7
8
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10
11
12
13
14
15
16
17
18
19
RE