HomeMy WebLinkAboutItem 19 - Senior Activities CenterMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER �), A f �N)
MEETING DATE: JANUARY 18, 2000
SUBJECT: SENIOR ACTIVITIES CENTER — CHANGE ORDER NUMBERS
TWO AND THREE
RECOMMENDATION:
City Council consider approving Change Orders No. 2 and 3 to the Senior Activities
Center Construction Contract with AMEX Construction in the amounts of $9,329.24 and
$7,784.73, respectively, authorize staff to execute said Change Orders, and take any
necessary action.
FUNDING SOURCE:
PROJECT BUDGET
Design
$ 57,500
6.7%
Construction
751,776
88.3%
Testing
5,000
0.6%
Miscellaneous
5,000
0.6%
Contingency
32,594
3.8%
Total
$ 851,870
100.0%
Original Construction Contract Amount $ 751,776.00
Change Order No. 1 (Approved by Council 8/4/99) (6,900.00)
Change Order No. 2 (Approved by Staff 11 /8/99) 9,329.24
Proposed Change Order No. 3 $ 7,784.73
Subtotal of Change Orders $ 10,213.97
REVISED TOTAL CONSTRUCTION AMOUNT $ 761,989.97
Funds for Change Order Nos. 2 and 3 are available from contingency funds authorized
for this project.
January 12, 2000 (5:OOPM)
BACKGROUND:
The Contract for the construction of the Grapevine Senior Activities Center
improvements was awarded to AMEX Cost Consultants, Inc. by the City Council on
August 4, 1999. Due to further negotiation efforts, the contract was executed on
September 7, 1999. The Building Permit for the project was issued on September 15,
1999. The original time allotted for the contract is 150 days. Seventeen (17) days were
added to the contract as part of Change Order No. 2. The final completion date of the
contract is March 1, 2000.
This is the third improvement project since the Senior Activities Center was first
constructed. We have encountered several construction issues, which have
necessitated many of the items in these Change Orders. These items include many,
which were originally constructed differently that were indicated on the Construction
Drawings on file. Several walls, which were not shown as load bearing walls in the
construction plans were found to be load bearing. As a result, columns were required to
be constructed and/or relocated and beams were required to be installed at several
locations.
Change Order No. 2 was approved by staff on November 8, 1999 in accordance with
City Policy. Change Order No. 2 specifically includes 10 items. Item No. 2A is to
demolish an 8' x 20' portion of the corridor ceiling and reframe the ceiling with new
gypsum board to provide a consistent height of ceiling throughout the entire corridor.
The cost for this item is $1,338.48.
Item No. 2B is to reroute gas piping due to new column construction. The cost for this
item is $1,147.50.
Item No. 2C is to change the route the restroom sewer line due to Building Inspection's
findings in the field. The cost of this item is $2,168.75.
Item No. 2D is to install a 3" pipe column at the wide flange beam approximately 2' west
of corridor no. 108 and remove existing 3" pipe column which creates a conflict at the
corridor partition. The cost of this item is $587.53
Item No. 2E is to demolish an existing closet wall in the computer area and reframe the
closet and enlarge closet space to cover the existing beam support. The cost for this
item is $1,330.87.
Item No. 2F is a credit given for deleting the proposed double door to the closet in the
computer room area. The credit for this item is $185.00.
January 12, 2000 (5:OOPM)
f
Item No. 2G is to install a micro beam on an existing wall in the proposed game room
which required for supporting the existing roof that is approximately 30' high. The cost
for this item is $1,230.73.
Item 2H is to install a new micro beam and supports in the conference room area to
support the existing roof. The cost for this item is $668.58.
Item 21 is to furr out the existing corridor wall from 4" to match the adjacent existing 6"
wall. The cost for this item is $766.80.
Item 2J is to reimburse AMEX Construction for TXU fees for the relocation of the gas
meter. The contract calls for the city to pay for ail fees associated with this project. The
cost for this item is $275.00.
Change Order No. 3 specifically includes 5 items. Item No. 3A is to replace/rework
ceiling tile in the Library, Computer Room, Director's Office, Classroom and Conference
Room. The ceiling tile was necessary to be reworked/replaced due to the installation of
new energy efficient lights in these areas. The cost for this item is $4,880.60.
Item No. 3B is for the extension of a 2' x 2' HVAC duct in the Computer Room and
installation of 2 new grills (supply and return air). The cost for this item is $716.80
Item No. 3C is a Product Change to a Carrier unit in lieu of a York unit. This is an
attempt to maintain continuity within the City of Grapevine Physical Plant. It is the
Facility Superintendent's desire to maintain Carrier units only within the Physical Plant.
This reduces the amount of additional training necessary and reduces the inventory of
parts required. The cost for this item is $912.80.
Item No. 3D is for infilling and floating a portion of the new Conference Room which
used to be the entrance/exit to the facility. The entrance/exit had a slope on it and now
will be part of a larger room. In order for the floor to be level, it is necessary to infill and
float the floor prior to install the new floor material. The cost for this item is $1,120.53
Item No. 3E is for the installation of an additional duplex circuit and single pole switch in
the Workroom. This item was requested by the Center's Director. The cost for this item
is $154.00
Change Orders No.1, 2 and 3 total $10,213.97 and represent a 1.4% increase in the
project cost since the award of the original construction contract.
Staff recommends approval.
January 12, 2000 (5:OOPM)
NATIONAL CONSTRUCTION LAW CENTER, INC.
CHANGE ORDER
This is CHANGE ORDER NO. Three (3) to CONTRACT dated September 7, 1999
for Construction of Senior Activities Center
(Insert Project Oescriptioni
between Amex Cost Consultants, Inc. , as Contractor and
City of Grapevine, Texas as Owner.
Pursuant to Paragraph 15 of the above -referenced Contract, the Contractor is directed to make the following changes in the Work:
3A. Replace/Rework ceiling grid tiles in Library, Computer Room,
Director's Office, Classroom and Conference Room, complete
in place. $4,880.60
3B. Extend 2' x 2' HVAC duct in the computer room and provide
new return and supply air grills, complete in place. 716.80
3C. Provide Carrier Brand of HVAC system in lieu of York system,
complete in place. 912.80
30. Infill and float floor in Conference room to provide level surface
for new flooring material, complete in place. 1,120.53
3E. Install additional duplex circuit and single pole switch in the
Workroom, complete in place. 154.00
TOTAL CHANGE ORDER AMOUNT $ 9,548.73
The Contract Price, as adjusted through Change Order No. Two (2)
(if there have been such adjustments), was ............... I ......... $ 754,205.24
The Contract Price is hereby increased or decreased, if any,
as a result of this Change Order in the amount of .................... $ 7,784.73
The Contract Price, taking into account the effect of this
Change Order, if any, shall be and is .............................. $ 761,989.97
The Date of Substantial Completion, taking into account the effect of this Change Order, shall now be February 13 20 00 .
Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract.
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ARCHITECT
CONTRACTOR
NCLC DOCUMENT 20 ' CHANGE ORDER ` 01994
NATIONAL CONSTRUCTION LAW CENTER, INC., P.O. BOX 57308, ATLANTA, GEORGIA 30343
of Grapevine BRW Architects, Inc.
(NAMEOFOWNERJ (NAMEOfARCHITECT)
3
(SIGNATOR£)
(TMEJ
(OAT,)
APPROVED 8 CITY CODNCtt
By:_
/SIGNATOR,)
(TITIEJ
(DATE)
Amex Cost Consultants, Inc.
(NAMEOFCONTRACTORJ
By:_
(SIGNATWO
(TITLE)
(DATE)
NCLC DOCUMENT 20 ' CHANGE ORDER ' 01994
NATIONAL CONSTRUCTION LAW CENTER, INC., P.O. BOX 57308, ATLANTA, GEORGIA 30343
NATIONAL CONSTRUCTION LAW CENTER, INC.
CHANGE OROER
This is CHANGE ORDER N0. Two (2) to CONTRACT dated September 7, 1999
for Construction of Senior Activities Center
(Insert Project Description)
between Amex Cost Consultants, Inc. , as Contractor and
City of Grapevine Texas , as Owner.
Pursuant to Paragraph 15 of the above -referenced Contract, the Contractor is directed to make the following changes in the Work:
2A. Add demolition of 8' x 20' corridor ceiling complete and reframe to
provide consistent height throughout corridor, insulate, drywall, tape,
bed & paint, complete in place $1338.48
213. Reroute gas piping around new construction as required, complete in
place. $1147.50
2C. Reroute restroom sewer line in building, including demolition and re-
installation, complete in place. $2168.75
20. Install 3" pipe column at wide flange beam approximately 2' west if corridor
#108, and remove existing 3" pipe column creating conflict at corridor
partition, complete in place. $ 587.53
2E.
Add demolition of existing closet wall in computer area and reframe closet
and enlarge closet space to cover existing beam support, complete in place.
$1330.87
2F.
Credit given for deleting double door to closet in computer area.
($ 185.00)
2G.
Cut in micro beam on existing wall which requires supporting existing
roof that is approximately 30' high, complete in place.
$1230.73
2H.
Add new micro beam in meeting room area to support existing roof,
complete in place.
$ 668.58
21.
Furr out existing corridor to match existing 2" x 6" wall, complete in place.
$ 766.80
2J.
Reimbursement of TXU fees for relocation of gas meter
$ 275.00
TOTAL CHANGE ORDER AMOUNT
$ 9329.24
The Contract Price,
as adjusted through Change Order No. One (1)
(if there have been such adjustments;, was ....... . ........... . ..... 5
744,876
v
NCLC DOCUMENT 20 ' CHANGE ORDER ' 01994
NATIONAL CONSTRUCTION LAW CENTER, INC., PA. BOX 57308, ATLANTA, GEORGIA 30343
The Contract Price is hereby increased or decreased, if any,
as a result of this Change Order in the amount of .................... $ 9,329.24
The Contract Price, taking into account the effect of this
Change Order, if any, shall be and is .............................. $ 754,205.24
The Date of Substantial Completion, taking into account the effect of this Change Order, shall now be February 6 20 00 .
Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract.
OWNER / ARCHITECT
/NAME 'NfR) /NAMFOFARCNTTFCT/
t\ , �- j 'U
ISIG,E1�
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lTrnEl /nrtFl "
TOATfI �` 10A TE)
CONTRACTOR
(NAMEOFCONTRACTORJ
By:
ITME)
/DATE/
NCLC DOCUMENT 20' CHANGE ORDER* c 1994
NATIONAL CONSTRUCTION LAW CENTER, INC., P.O. BOX 57309, ATLANTA, GEORGIA 30343