HomeMy WebLinkAboutItem 12 - Sand and GravelITEM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: FEBRUARY 1, 2000
SUBJECT: AWARD OF BID 38-1999, SAND AND GRAVEL, ANNUAL
CONTRACT
RECOMMENDATION:
City Council to consider award of a contract for the lowest and best bid meeting City
specifications to the low bids as indicated on page three of the bid tabulation. In
addition, due to possible material shortages, it is recommended that second and third
low bid awards be made to the respective low bid vendors for each item. Annual contract
expenditures will be limited to the annual budgeted amount shown below.
FUNDING SOURCE:
200-43301-530-1
Utility Fund/Water Dist./Transportation......
$ 3,000
200-43301-531-1
Utility Fund/Wasterwater/Transportation....
$ 8,000
174-43301-090
Street Maint./Annual Maint. & Overlay/Transportation. $15,000
116-43301-535-1
Storm Drainage/Administration/Transportation...
$15,000
210-42205-340-2
Lake Ent./Course Maintenance/Grounds Maint..
$10,000
100-42205-312-3
Grant Fund/Environmental/Grounds Maint....
$ 2000
100-43355-312-3
Grant Fund/Environmental/Recreation Facilities...
$ 5000
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021, 252.0215, and 252.022.
This bid was advertised in the Fort Worth Star Telegram and the Grapevine Sun on
November 18, 1999 and November 25, 1999.
The purpose of this bid is to establish firm contract pricing for various types of sand and
gravel for a period of one year with an option to renew the contract for two additional
one-year periods. Bids were issued to seventeen vendors with eight vendors responding
by the bid opening date and time.
January 26, 2000 (1:05PM)
It is the recommendation of Staff that awards be made to each low bid as indicated on
the third page of the bid tabulation with the exception of item's 5, 6, 7, and 8. Item's 5
and 6 are for top dressing sand (picked up and delivered) and item's 7 and 8 are for
Sand Trap Sand (picked up and delivered). Both item's are used by the Golf Course.
The low bid for these item's from Top Way Properties failed the sand analysis test
specified for this type of material and therefore did not meet the required specifications.
The next low bid from Caylor (delivered only) passed the test and met the required
specifications. It is the recommendation of Staff that Caylor be awarded the bid for these
items.
Staff recommends approval.
Rol
January 26, 2000 (1:05PM)
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