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HomeMy WebLinkAboutItem 18 - FY 2000 Waterline Design ContractMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER,f J MEETING DATE: FEBRUARY 15, 2000 SUBJECT: FY 2000 WATERLINE DESIGN CONTRACT RECOMMENDATION: City Council consider awarding design contract to Alan Plummer Associates, Inc. in an amount not to exceed $ 241,886 for Engineering Design Services on the FY 2000 Waterline Project, authorize staff to execute said contract, and take any necessary action. FUNDING SOURCE: Funds are currently available in FY 99 Utility Bonds for the waterline project as follows: Project Budget Engineering $ 324,405 11.0% Construction 2,197,352 75.0% Contingency 418,071 14.0% Total $ 2,939,828 100.0% BACKGROUND: The project consists of four elements. $ 48,750 N Scribner Project $ 275,655 FY 2000 Water Project • 16 " Waterline from NW Hwy to Dallas Road & 20" Waterline from S. Ball St. @ W. D. Tate Ave. to SH 114 • 24" Waterline from Mustang Drive to Timberline Drive • 24" and 27" Waterline from Timberline Drive south to Hall Johnson Road • 20" Waterline from Hughes Road to Glade Road February 7, 2000 (1:14PM) These four segments of waterlines are on the City's Water Master Plan and are projected to be needed during the 10 Year Planning Period of 1996 through 2006. Also, the waterline projects have been included in the Water Impact Fees currently charged for new development. These lines will combine with a 16" line extending north from NW Hwy to the existing Dove Tank 20" line crossing the City's Municipal Service Center to provide significantly increased capacity to distribute water from TRA into the northern areas of the City. The 16" line is being designed by Cheatham & Associates for the City and for GCISD to cross the new Middle School Site and continue along Scribner Street to the existing 20" line. The proposed Basic Services Fee represents approximately 7.9 % of the construction cost which falls slightly above the parameters in the Engineering Design Fee Curves. However, staff uses the fee curve only as a guide for fee development since the fee curves were issued in 1982. The proposal for Basic Services includes an additional element above and beyond normal basic services. The engineering firm will prepare up to three alternative routes for each of the four segments of waterline in this project for a total of 12 alternatives. The alternatives are necessary because of the congested areas through which the lines will be constructed, (including Ball Street from Dallas Road to NW Highway and W. D. Tate Avenue from S. Ball Street to SH 114). These alternative routes will help address various conflicts, costs, available right-of-way and impact on adjacent properties and businesses. Staff feels this is an acceptable proposal for the scope of work proposed by the consultant and requested by Staff. Staff recommends approval. JSL/dsm 0AAGENDA\021500\FYOOWL—AGM February 8, 2000 (2:16PM) UTILITY ENTERPRISE CAPITAL PROJECTS Ball Street Transmission Line PROJECT DESCRIPTION The Construction of a 16"-20" parallel water line in the W.D. Tate and Ball Street corridor from the north side of SH 114 to the Dove Tank 20" transmission line at the intersection of Dove Extension and North Main Street for a distance of approximately 8,195 L.F. This transmission line delivers water from the TRA delivery point to the Central and Northwest sections of Grapevine as well as the proposed 1.5MG elevated water storage tank. PROJECT SCHEDULE Begin End Design Mar -00 Dec -00 Construction Feb -0I Dec -01 FISCAL IMPACT * To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget include water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FY -04 Budget Planned Planned Planned Planned Total Personnel Expenses 0 Total Project LTD Budget Planned Project Expenses 09(30199 ` FY -00 FY -01 FY -02 FY -03 FY -04 Cost Design 99.405 99,405 Construction 529,770 529,770 Contingency 170,825 170,825 TOTAL: $0 $99,405 $700,595 $0 $0 $0 $800,000 Funding Source 99,405 700,595 800,000 Utility Bonds * TOTAL: $0 $99,405 $700,595 $0 $0 $0 $800,000 * To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget include water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FY -04 Budget Planned Planned Planned Planned Total Personnel Expenses 0 Supplies 0 Maintenance 82 82 82 246 Services 1 247 124 124 124 619 Capital Outlay I I I 1 0 Total $0 $247 $206 $206 $206 $865 L;TILITY ENTERPRISE CAPITAL PROJECTS SH 121 - 20" Water Distribution Line PROJECT DESCRIPTION The construction of a 20" water line along the east side of William D. Tate Avenue from Hall Johnson Road to Glade Road for a distance of approximately 4,000 L.F. This transmission line is to deliver water from TRA East delivery point to the Central and Northwest sections of Grapevine as well as the proposed 1.5 MG elevated water storage tank. PROJECT SCHEDULE Beein Design Construction FISCAL IMPACT Mar -00 Dec -00 Feb -01 Dec -01 * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FV -04 Budget Planned Planned Planned ` Planned Total Personnel Expenses 0 Total Project LTD Budget Planned Project Expenses 09130199 FY -00 -' FY -01 ` FY -02_ FY -03 ' FY -04 ' Cost Design 90,000 90,000 Construction 734,000 734,000 Contingency 120,886 120,886 TOTAL: $0 $90,000 $854,886 s0 $0 $0 $944,886 Funding Source 90,000 682,262 772,262 Utility Bonds * Utility Bonds ** 136,282 136,282 Utility Bonds 36,342 36,342 TOTAL: $0 $90,000 $854,886 $0 $0 $0 $944,886 * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FV -04 Budget Planned Planned Planned ` Planned Total Personnel Expenses 0 Supplies 0 Maintenance 40 40 40 120 Services 137 69 69 69 344 Capital Outlay 0 Total $0 $137 $109 $109 $109 $464 UTILITY ENTERPRISE CAPITAL PROJECTS SH 121 24" Yater Transmission Line (Part 2) PROJECT DESCRIPTION The construction of approximately 5,100 L.F. of 24" water line along the west side of SH 121 from Mustang Drive to Timberline Drive. This transmission line is to deliver water from TRA East delivery point to the Central and Northwest sections of Grapevine as well as the proposed 1.5MG elevated water storage tank. PROJECT SCHEDULE Begin End Design Mar -00 Dec -00 Construction Feb -01 Dec -01 FISCAL IMPACT * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FY -04 Budget Planned Planned Planned Planned ` Total Personnel Expenses 0 Total Project LTD Budget Planned Project Expenses 09130/99 FY -00 FY -01 ' FY -02 - FY -03 ` FY -04 Cost Design 60,000 60,000 Construction 433,582 433,582 Contingency 50,000 50,000 TOTAL: $0 $60,000 $483,582 $0 $0 $0 $543,582 Funding Source 60,000 59,588 119,588 Utility Bonds * Utility Bonds ** 423,994 423,994 TOTAL: $0 $60,000 $483,582 $0 $0 $0 $543,582 * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 FY -01 FY -02 FY -03 FY -04 Budget Planned Planned Planned Planned ` Total Personnel Expenses 0 Supplies 0 Maintenance 1 1 54 54 54 162 Services 266 133 133 133 665 Capital Outlay 0 Total $0 $266 $187 $187 $187 $827 UTILITY ENTERPRISE CAPITAL PROJECTS SH 121 27- 24" Water Supply Line The Construction of a 27"-24" water line along the west side of William D. Tate Avenue from Timberline Drive to Hall Johnson for a distance of approximately 6,000 L.F. This transmission line is to deliver water from TRA East delivery point to the central and northwest section of Grapevine as well as the proposed 1.5 MG elevated water storage tank. PROJECT SCHEDULE Begin End Design Construction FISCAL IMPACT Mar -00 Dec -00 Feb -01 Dec -01 * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 ; FY -01 FY -02 FY -03 FY -04 Budget < Planned Planned Planned Planned Total Personnel Expenses 0 Total Project LTD Budget Planned Project Expenses 09130/99 FY -00 FY -01 FY -02 FY -03 FY -04 Cost Design 75,000 75,000 Construction 500,000 500,000 Contingency 76,360 76,360 TOTAL: $0 $75,000 $576,360 $0 $0 $0 $651,360 Funding Source 75,000 156.734 231,734 Utility Bonds * Utility Bonds ** 394.574 394,574 Utility Bonds 25.052 25,052 TOTAL: $0 575,000 $576,360 $0 $0 $0 1 $651,360 * To be reimbursed by Water Impact Fees ** To be reimbursed by future Water Impact Fees IMPACT ON OPERATING BUDGET Impact to the operating budget includes water to flush the new lines and yearly flushing using half the amount of water as the initial flushing. Projected Annual Operating Impact FY -00 ; FY -01 FY -02 FY -03 FY -04 Budget < Planned Planned Planned Planned Total Personnel Expenses 0 Supplies 0 Maintenance 58 58 58 174 Services 316 158 158 158 790 Capital Outlay 0 Total $0 $316 $216 $216 $216 $964 THE STATE OF TEXAS ) CONTRACT COUNTY OF TARRANT ) Date: THIS CONTRACT is made and entered into by and between the CITY OF GRAPEVINE, a Texas municipal corporation, hereinafter referred to as "City", and Alan Plummer Associates, Inc., a Texas professional corporation, whose local address is 7524 Mosier View Court, Suite 200, Fort Worth, Texas 76118-7110, hereinafter referred to as "Engineer". The terms of this Contract shall be administered on behalf of the City by its Director of Public Works or his designated representative, hereinafter referred to as "Director". The decision of the City Council in all disputes shall be final and binding. WITNESSETH: The City hereby contracts for the services of Engineer to prepare right-of-way maps and descriptions, construction plans, details, specifications and special provisions for Water Distribution System Improvements in the City of Grapevine, Tarrant County, Texas in accordance with the terms of this contract. 11 FIELD SURVEY WORK In accordance with guidelines established by the City of Grapevine Department of Public Works, Engineer agrees to perform, or have performed, the field work necessary to establish existing and proposed right-of-way, and horizontal and vertical control; locate existing features, utilities and topography by use of an aerial map as required for identifying alternate pipeline routes as more particularly described below. E F:\Users\share\doc\562\0200\Revised Engineering Contract.doc II CONCEPTUAL/PRELIMINARY DESIGN A. CONCEPTUAL PHASE Immediately after receiving Notice to Proceed, the Engineer shall submit for approval by the City, a breakdown of the primary items of work with each item shown as a percentage of the total phase. A schedule will be prepared and updated monthly with a bar graph attached. Engineer agrees to prepare alternative Concept Plans for the Water Distribution System Improvements as listed in the February 1998 Update of Water and Wastewater Impact Fee Report for review by City staff, City Council and other affected parties, prior to commencement of Preliminary Design, as more particularly described below: BASIC SERVICES: 2A.1 Proiect Standards and Criteria: Develop and confirm appropriate project design and drafting standards and criteria between those promulgated by the City, the TxDOT, DFW Airport and other entities having jurisdiction. The City will provide pipe sizing and working pressure for the distribution system to assist the Engineer in the pipeline design. The City will provide pipeline sizes for each section of pipeline. F:\Users\share\doc\562\0200\Revised Engineering Contract.doc 2 City Improvement Approximate Item —Number Description Size Quantity 1 Hwy. 121 Distribution Lines 20 -Inch 3,500 feet 2. 19 Part 11, Hwy. 121 Transmission Line 24 -Inch 5,700 feet 3. 20 Ball Street Transmission Line 16 -Inch 5,200 feet 4. 28 Hwy. 121 Supply Line 24-Inch/27-Inch 5,800 feet BASIC SERVICES: 2A.1 Proiect Standards and Criteria: Develop and confirm appropriate project design and drafting standards and criteria between those promulgated by the City, the TxDOT, DFW Airport and other entities having jurisdiction. The City will provide pipe sizing and working pressure for the distribution system to assist the Engineer in the pipeline design. The City will provide pipeline sizes for each section of pipeline. F:\Users\share\doc\562\0200\Revised Engineering Contract.doc 2 2A.2 Proiect Inventory: Compile existing data of record concerning all physical elements which will affect the design process. 2A.3 Site Conditions Analysis: Review previous studies of the corridor and the existing conditions to formulate a "laundry list" of problems and their potential solutions to be addressed in the design process. 2AA Alternative Concept Plan: Prepare up to 3 alternative concept (alignment) plans for each of the four pipeline segments at a scale of 1" = 100'. Utility conflicts that can be visually identified or are identified by various utilities (electric, telephone, cable, water, sewer, and/or gas) in the area will be taken into consideration in determining the alignment. Any observed physical conflicts will also be identified. Permitting requirements for railroads, Corps of Engineers, Texas Department of Transportation, and/or utility companies will be identified. These plans will address the engineering design, right- of-way concerns, environmental concerns, opinion of probable construction cost, schedule, and other pertinent issues in sufficient detail to allow an alignment to be selected before proceeding to preliminary design. 2A.5 Concept Plan Selection: Submit six (6) copies of the information identified in the alternative concept plan for the City's review. Meet with City staff to identify an alignment that will be further developed in the Preliminary Design. 3 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc SPECIAL SERVICES: 2A.6 Project Inventory: Certain field survey tasks can be accomplished during the concept phase of the project to expedite the overall schedule and support concept options. Other survey tasks or the completion of those described in the Preliminary Design must be delayed until a final alignment and typical section(s) have been chosen. Engineer agrees to develop a Preliminary Design based on the chosen alternative Concept Alignment for review by City staff, City Council and other affected parties, prior to commencement of Final Design, as more particularly described below. BASIC SERVICES: 213.1 Mapping & Surveys See Special Services 213.2 Preliminary Design Prepare preliminary plan sheet at a scale of 1" = 50' for the alignment selected in the conceptual phase. Show the location of the pipeline within the right-of-way. Identify preliminary locations of water line connection valves, blow -offs, and fire hydrants. 213.3 Utility Relocation Plan Identify utilities that may be in conflict with the new water lines along the selected route. 213.4 Watershed Impact Analysis Not part of this project. El F:\Users\share\doc\562\0200\Revised Engineering Contract.doc ................. 213.5 Quality Assurance/Quality Control Conduct QC workshop utilizing senior staff members, QC workshop is to be held to review the draft Preliminary Design Report and receive OWNER comments. Six (6) copies of the draft Preliminary Design Report will be distributed to the City and will be reviewed during a QC workshop. QC comments will be addressed and the Final Report completed. A recommended final alignment, schedule, and opinion of probable construction cost will be included in the Final Report. 213.6 Cost Estimates and Bidding Analysis See 213.5 Quality Assurance/Quality Control. 213.7 Plan Coordination The preliminary plans will be reviewed with City staff, the TxDOT, DFW Airport staff, the franchised utilities, GCISD and, to the extent appropriate, the affected property owners along the corridor so that final design can begin with maximum concurrence and all necessary input. Ten (10) copies of the final Preliminary Design Report will be delivered to the City. SPECIAL SERVICES: 213.8 Mapping & Surveys Topographic Surveys: Provide topographic survey for the design of the Water Distribution System Improvements, not to exceed 20,200 linear feet, including locating existing utilities and structures. Right-of-way research and data gathering based on the selected alignment. Commencement of boundary survey work necessary for right-of-way and easement documents, and acquisition. Provide a tree survey on specific areas, when requested. 5 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc Geotechnical investigation for the pipeline alignment at road and railroad crossings with up to 15 borings to a depth of 20 feet and a written report of findings and recommendations. 1M Engineer agrees to prepare final construction plans, details, specifications, bidding documents and special provisions as required for the Water Distribution System Improvements to include design of the Water Distribution System Improvements as listed in the February 1998 Update of Water and Wastewater Impact Fee Report for review by City staff, City Council and other affected parties, prior to commencement of Preliminary Design for the full extent of the project including those areas outside the public right-of-way which may be directly affected by the proposed improvements and to coordinate.with applicable public agencies for necessary approvals and with franchised utilities for necessary relocation of their facilities and to perform Basic Construction Phase Services as more particularly described below: BASIC SERVICES: 3.1 Construction Plans Construction Plans shall consist of detailed plans, plan/profile sheets, designs and layouts of improvements to be constructed, generally as described as Water Distribution System Improvements. After approval of the final alignment by OWNER, any revision to accommodate revised easements or modifications as instructed by the OWNER, will be an Additional Service. 6 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc City Improvement Approximate Item Number Description Size Quantity 1. 11 Hwy. 121 Distribution Lines 20 -Inch 3,500 feet r� 2. 19 Part II, Hwy. 121 Transmission Line 24 -Inch 5,700 feet,, 3. 20 Ball Street Transmission Line 16 -Inch 5,200 feet 4. 28 Hwy. 121 Supply Line 24-Inch/27-Inch 5,800 feet BASIC SERVICES: 3.1 Construction Plans Construction Plans shall consist of detailed plans, plan/profile sheets, designs and layouts of improvements to be constructed, generally as described as Water Distribution System Improvements. After approval of the final alignment by OWNER, any revision to accommodate revised easements or modifications as instructed by the OWNER, will be an Additional Service. 6 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc Construction Phasing, if required, and Traffic Routing Plan shall be included in the Final Construction Plans. 3.2 Right -Of -Way Documents See Special Services 3.3 Bidding Documents, Specifications Bidding Documents, Specifications and Special Provisions of Contract including Engineer's Final Opinion of Probable Construction Cost, Quantity Takeoffs and Construction Schedule. Submittals required for final submission: 4 Sets of Bluelines (22" x 34") of complete construction plans 6 Sets of Specification and Proposal Book 4 Sets of Half Scale complete construction plans 1 Set of the entire construction plans on standard CID, preferably, or 31/2" (1.44 mb) Floppy Disks utilizing the *.DWG format for use with AutoCAD Release 14. 3.4 Master Utilities Plans and Profile See Special Services 3.5 Quality Assurance/Quality Control Conduct QC workshop utilizing senior staff members. QC workshop is to be held at approximately 70 percent and 100 percent complete milestone of the Detailed Design. For the construction project, furnish the OWNER six (6) sets of copies of plans, specifications, and bid proposals marked "Preliminary" for approval by the OWNER for each QC workshop. a F:\Users\share\doc\562\0200\Revised Engineering Contract.doc 3.6 Coordination/Submittal Milestones See 3.5 Quality Assurance/Quality Control. 3.7 Permits and Approvals Basic Services will include all necessary coordination of the final design with the City, TxDOT, DFW Airport, GCISD; Utility companies and affected property owners. All applications for permits to allow crossings of the State Highways and Railroads will be included. Preparation of detailed applications and supporting documents for site specific 404 permits. Storm water permits or environmental and/or archeological surveys will be provided as Additional Services, if required. Submit plans, specifications, and contract documents to the applicable federal and state agency(s) for approval, where required. SPECIAL SERVICES: 3.8 Right -of -Way Documents Completion of Boundary survey work necessary for right-of-way documents of sufficient detail for appraisal and acquisition. All right-of-way and easements to be acquired shall be clearly dimensioned with the area to be acquired and that area remaining, indicated in square feet and acres. Property lines shall be referenced to the project centerline. Dimensions from proposed right-of-way lines to all improvements, existing structures or houses shall be indicated. Preparation of field notes shall be by a Registered Public Land Surveyor suitable for inclusion in right-of-way deeds which will be prepared by the City's legal counsel. F:1Users\share\doc1562\0200\Revised Engineering Contract.doc Preparation of right-of-way exhibits for the purposes of public presentations and meetings with individual landowners. Provide a tree survey for specific areas, if required by the City. (A budget amount has been included in the fee estimate.) Furnish the City the original and two copies of the deed descriptions along with the original and three copies of 81/2" x 14" plats. 3,9 Master Utilities Plan and Profile A separate set of record plans showing the relationship of all public and franchised utilities in the corridor will be prepared if requested by the City. (Not included in Fee Estimate at this time.) All improvements shall meet or exceed current City of Grapevine design criteria, IV CONSTRUCTION A. ADVERTISE, BID AND AWARD (Construction Phase Services) BASIC SERVICES: 4A.1 Advertise and Coordinate Bid Process Preparation of materials for advertisement of the project for bidding, organization and execution of a pre-bid conference, distribution of addenda and response to bidders inquiries. Assist the City in securing bids, issuing notice to bidders and notifying construction news publications. The notice to bidders will be furnished to the City for publication in the local news media. The cost for publications shall be paid by the City. The Engineer will distribute bidding documents. The cost for reproducing and distributing 40 sets of bidding documents is included in the basic services. The income from the sale of the documents will be used to offset the cost. Providing additional contract documents will be an Additional Service. A", F:\Users\share\doc\562\0200\Revised Engineering Contract.doc L 4A,2 Receive, Tabulate and Evaluate Bids Make a recommendation to the City for award of a construction contract. 4A.3 Construction Plans Provide the City with one reproducible copy of the construction plans for the City's use during the construction phase. B. CONSTRUCTION (Construction Phase Services) BASIC SERVICES: 413.1 Construction Administration The Engineer will provide general administration services during construction which will include the following: Make periodic visits to the site (as distinguished from the continuous services of a resident Project Representative) to observe the progress and quality of the executed work to determine, in general, if the work is proceeding in accordance with the Contract Documents. Prepare a report for each site visit to note progress and conditions observed. Attend up to 15 monthly or periodic progress meetings as requested by the City to provide technical consultation and responses to requests for information by the contractor. Prepare report for each progress meeting. Consult and advise with the City, issue instructions to the contractor requested by the City, and prepare and issue routine change orders with City's approval. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill test of material, equipment and other data which the contractor submits only as required by construction contact documents. 10 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc Obtain and review monthly and final estimates for payments to contractors and furnish to the City any recommended payments to contractors. Assemble written guarantees which are required by the Contract Documents. 413.2 Construction Staking See Special Services 413.3 Final Inspection The Engineer will conduct, in company with the City, a final inspection of the Project for compliance with the Contract Documents, and submit recommendations concerning the City's acceptance of the Project and final payment to the Contractors. 413.4 Record Drawin The Engineer will prepare Record Drawings reflecting the final field conditions and any changes to the construction plans required during the construction of the project. The Engineer shall use information from the contractor, the City Inspector, and the Engineer's staff to develop these Record Drawings. The Record Drawings shall be submitted to the City Staff as follows: Set of Reproducible Mylars (22" x 34") identified as Record Drawings with an effective date. 1 Set of the entire construction plans on standard CD, preferably, or 3Y2" (1.44 mb) Floppy Disks utilizing the *.DWG format for use with AutoCAD Release 14. Record Drawings shall be delivered to the City within 60 calendar days of the Final Acceptance of the project. 11 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc SPECIAL SERVICES: 4.5 Construction Stakin (a) Basic Contro Engineer will provide vertical and horizontal construction control staking by establishing a minimum of 6 benchmarks for the project and setting all points of geometric change on the proposed right-of-way for use by the construction contractor. This will also include right-of-way and centerline of the pipeline at 500 - foot intervals and at all Pls, PTs and PCs. (b) Construction Stakin It is our understanding that actual Construction staking will be performed by the contractor based on the construction plans and control set by the Engineer. However, should more detailed staking be required by the Engineer, such staking may be performed under separate agreement. V Engineer agrees to complete and submit all work required by City under FIELD SURVEY WORK and CONCEPTUAL/PRELIMINARY DESIGN within 70 calendar days from the date of the written authorization by director or his designee to proceed immediately following execution of the contract. FINAL DESIGN/PLAN PREPARATION and all other work for design required under the contract documents will be completed within 120 days calendar days from the date of written authorization to commence said work by the Director or his designee after review and return of the preliminary plans, provided however that either time -frame may be extended or suspended due to delays in the right-of-way acquisition, reviews by agencies or franchised utilities or other such matters beyond the control of City or Engineer, with the mutual written consent of both parties. F:\Users\share\doc\562\0200\Revised Engineering Contract.doc 12 M • :4 A. BASIC ENGINEERING SERVICES FEE 6A.1 The BASIC ENGINEERING SERVICES FEE (items 2,A1 -5,2.B.1 -7,3.1-7,4.A.1-3, and 4.13.1-4) shall provide compensation for all design work, drafting work, computations, and all other work required for the design of this project, including Concept and Preliminary Phases and Final Design/Plan Preparation and Construction Phases Services, except that work described under Section VI.B.6. below. 6A.2 The basis for compensation shall be Lump Sum. The total maximum BASIC ENGINEERING SERVICES FEE shall be One Hundred Eighty Seven Thousand Five Hundred Ten Dollars and No Cents. ($187,510.00). 6A.3 BASIC ENGINEERING SERVICES FEE shall be paid as follows: (a) Upon furnishing satisfactory evidence of progress to City, Engineer shall receive up to twenty (20) percent of the maximum BASIC ENGINEERING SERVICES FEE, as shown in Section V.A.6.2 above, per month. The first monthly partial payment may be requested by Engineer thirty (30) calendar days after the date of execution of the Contract, and then monthly thereafter. Should the Engineer furnish satisfactory evidence to the Director of Public Works that his progress exceeds twenty percent (20%) of the total Engineering effort, as defined by this Contract, the partial payment may be increased to a higher percentage at the discretion of the Director of Public Works. In no case shall the sum of the partial payments exceed Eighty-five percent (85%) of the maximum BASIC ENGINEERING SERVICES FEE. 13 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc The remaining fifteen percent (15%) of BASIC ENGINEERING SERVICES FEE shall be paid as part of Basic Construction Phase services incrementally as work progresses, (b) City reserves the right to delay, without penalty, any partial payment, when in the opinion of the Director, Engineer has not made satisfactory progress on this design of this project. 6A.4 No items of work shall be included in the Basic Engineering Services Fee for compensation except those items described in Section II., CONCEPTUAL/PRELIMINARY DESIGN, Section Ill., FINAL DESIGN/PLAN PREPARATION, and Section IV CONSTRUCTION of this Contract. B. SPECIAL SERVICES FEE 613.1 The SPECIAL SERVICES FEE (Items 2.A.6, 2.13.8, 3.8, 3.9, and 4.B.5) shall provide compensation to engineer for FIELD SURVEY WORK as needed for initial establishment of control lines, centerlines, elevations, location of underground utilities, and other field surveys necessary for the design of this project including establishment of existing right-of-way and easements and preparation of documents for proposed right-of-way and easement acquisition and for soil investigations (if soil investigations are required under Section 1.). Also, non -salary expenses shall be paid under said SPECIAL SERVICES FEE for reproduction costs, computer services, communication charges and pre -authorized delivery charges as required for proper execution of the design of all Phases of this project. 6B.2 The basis for compensation for the above shall be hourly service rates (See Exhibit "A"). In no event shall the maximum SPECIAL SERVICES FEE exceed Fifty Four Thousand Three Hundred Seventy Six Dollars and No Cents ($54,376) regardless for the amount of work required. im F:\Users\share\doc\562\0200\Revised Engineering Contract.doc i': 6B.3 Payment for Special Services shall be on the basis of actual progress, invoiced monthly to the City. 6B.4 For the purpose of budgeting, the separate major elements of Special Services are estimated as follows: Element Cost Aerial Photo $632 On the Ground Topography/Utility $25,654 Locations ($1,27/LF) Tree Survey Budget $4,000 Boundary work for Right -of -Way $4,260 acquisition, including field work and deed research ($426 per easement) Element Cost Horizontal and Vertical Control and $2,200 Monumentation Geotechnical Investigation/Report $8,050 Reimbursable Expense Budget (See Below) $9,580 TOTAL: $54,376 IM F:\Users\share\doc\562\0200\Revised Engineering Contract.doc EXPENSES ITEM DESCRIPTION AMOUNT Mileage $380 Travel Section Postage/Fax $350 Telephone $250 Computer $5,900 Outside Reproduction $1,800 Copies $900 TOTAL DIRECT EXPENSES $9,580 613.5 No items of work will be included in the SPECIAL SERVICES FEE for compensation except those items described in Section I, FIELD SURVEY WORK; Section II, CONCEPTUAL/PRELIMINARY DESIGN; Section III, FINAL DESIGN/PLAN PREPARATION; Section IV, CONSTRUCTION; and Section VI, SPECIAL SERVICES FEES of this contract. C. TOTAL ENGINEERING FEE The TOTAL ENGINEERING FEE shall be the sum of the SPECIAL SERVICES FEE and the BASIC ENGINEERING SERVICES FEE. The TOTAL ENGINEERING FEE for this Contract shall not exceed Two Hundred Forty One Thousand Eight Hundred Eighty Six Dollars and No Cents ($241,886). VII Upon acceptance and approval by City of Section III: FINAL DESIGN/PLAN PREPARATION, mylar record copies of original tracings, cross sections, preliminary plans, special provisions, field notes, and any other related documents or items shall become the sole property of the City of Grapevine and shall be delivered to City, without restriction on F:\Users\share\doc\562\0200\Revised Engineering Contract.doc m future use. Engineer may make copies of any and all plans, cross sections, field notes, and related documents for his files. Viii ENGINEER'S LIABILITY 8.1 After acceptance of the final plans and special provisions by City, Engineer agrees, prior to and during the construction of this project, to perform such engineering services as may be required by City to correct errors or omissions on the original plans prepared by Engineer and to change the original design as required by such errors or omissions at no additional compensation. 8.2 Redesign occasioned for the convenience of the City shall be at additional compensation for Engineer. Any additional compensation shall be as negotiated between Engineer and City and agreed upon in a separate or supplemental contract after authorization by of the City Council. 8.3 Acceptance and approval of the final plans by the City shall not constitute nor be deemed a release of this responsibility and liability of Engineer, its employees, associates, agents, subcontractors and consultants for the accuracy and competency of their Designs, Working Drawings and Specifications, or other Documents and work; nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in the Designs, Working Drawings and Specifications or other Documents prepared by engineer, its employees, associates, subcontractors, agents and consultants. 8.4 Engineer agrees to defend, indemnify and hold City, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costs and expenses including attorney's fees and collection costs for personal injury (including death, property damage or other harm for which recovery of damages is sought that 17 F:\Users\share\doc\562\0200iRevised Engineering Contract.doc y arise Out of or be occasioned by the intentional or negligent breach of anof e terms or provisions of this Contract by Engineer, its officers, agentsy , associate employees or subconsultants), or by any other negligent act or Omission s, Engineer, its officers, agents, associates, employees or subconsultants, cion the performance of this Contract; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of City , its officers, agents, employees or separate contractors, and in the event ofjoint and concurrent negligence of both the Engineer and City, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without, however, waiving any governmental immunity available to the City under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the Parties hereto and intended to create or grant any rights, contractual or otherwise, to any other pernot or entity. son ix INSURANCE Engineer, at Engineer's sole cost, shall purchase and maintain the followinmini insurance during the term of this Contract: g mum 9.1 Worker's Com ensation and Emoloyers' Liability. This insurance shall protectthe Engineer and his subcontractors against all claims under applicable state workers' compensation laws. The insured shall also be protected against claims for injury, disease, or death of employees which, for any reason, may not fall within the provision of a workers' compensation law. This Policy shall include an all -states endorsement. The liability limits shall not be less than: F"Users\share\dock562\02001Revised Engineering Contract-doc WE Workers' Compensation Employers' Liability Statutory 9.2 Comprehensive General Liability This insurance shall be an occurrence type policy written in comprehensive form and shall protect the engineer and his subcontractors and the additional insureds against all claims arising from bodily injury sickness, disease or death of any person other than the Engineer's employees or damage to property of the City of Grapevine or others arising out of the act or omission of the engineer or his subcontractor or their agents, employees, or subcontractors. This policy shall also include protection against claims insured by usual personal injury liability coverage, a (protective liability) endorsement to insure the contractual liability, broad form property coverage, xcu, premises/operations, and independent contractors. Bodily Injury $ 1,000,000 per occurrence Property Damage $2,000,000 aggregate 9.3 This insurance shall be written in the comprehensive form and shall protect the provider, the Engineer and his subcontractors and the additional insured against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicles, and shall cover operation on and off the site of all motor vehicles licensed for highway use, whether they are owned, non -owned, or hired. The liability shall not be less than: Property Damage $1,000,000 Combined Single Limit 9.4 Professional Liability coverage of not less than $1,000,000.00 single limit. The Engineer shall maintain coverage for at period of no less than two (2) years from the date of project completion. 19 F:\Users\share\doc\562\0200\Revised Engineering Contract,doc Elf 5 The cost of all insurance required herein to be secured and maintained by Engineer shall be borne solely by Engineer, with certificates evidencing such minimum coverage in force to be filed with the City. Such certificates shall provide that City shall receive 30 days prior written notice of any cancellation, change or reduction in coverage. 0 CONTRACT TERMINATION In connection with the work outlined in this Contract, it is agreed that the Director may cancel or indefinitely suspend further work by written notice to Engineer with the understanding that immediately upon receipt of said notice all work and labor being performed under this contract shall cease immediately. Before the end of a thirty (30) day period following such notice, Engineer shall invoice the City for all work completed and shall be compensated in accordance with the terms of this Contract for all work accomplished by Engineer prior to the receipt of said notice, and approved by Director. No payment shall be made by City to Engineer for lost or anticipated profits. All plans, field surveys, maps, cross sections and other data related to the project shall become the property of City upon termination of this Contract. Nothing herein shall deprive City of its right to terminate this Contract for breach of same by Engineer and City retains its right to any and all remedies it may have, at law or at equity, to strictly enforce the terms of this Contract, included, but not limited to, its right to seek specific performance of the terms hereof. In case of any default by Engineer, City shall notify Engineer in writing of same. If Engineer does not remedy the default within ten (10) days of said notice, City may terminate this Contract for cause and/or pursue any legal remedy it may have against Engineer. F:\Users\share\doc\562\0200\Revised Engineering Contract.doc X1 This Contract is entered into subject to the Charter and Ordinances of the City of Grapevine, as amended and applicable Federal and Texas State laws. The provisions of this Contract shall be construed in accordance with the laws and court decisions of Tarrant County and the State of Texas; and exclusive venue for any litigation which may be filed by either party hereto in connection with this Contract shall be in Tarrant County, Texas. X11 ASSIGNMENT This Contract shall be deemed personal to Engineer and in no event shall be sublet or assigned without written approval of City. X111 Engineer agrees that City may review any and all work performed by Engineer on this project. The relationship of Engineer to City is that of Independent Contractor. XIV NONDISCRIMINATION As a condition of this Contract, Engineer covenants that he will take all necessary actions to insure that, in connection with any work under this Contract, Engineer, his associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups on the grounds of race, color, religion, national origin, age, sex, or handicap 9 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc elated to job performance, either directly, indirectly, or through contractual or other rangements. In this regard, Engineer shall keep, retain and safeguard all records relating .o this Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the City, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. XV FINANCIAL INTEREST PROHIBITED Engineer covenants and represents that Engineer, its officers, employees, agents, consultants and subcontractors will have no financial interest, direct or indirect, in the purchase or sale of any product, materials or equipment that will be recommended or required for the construction of the project. XVI RIGHT OF AUDIT The Engineer shall maintain, and the City shall have the right to examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred in the performance of this Contract. Such right of examination shall include inspection at all reasonable times of the Engineer's offices or facilities, or such parts thereof, as may be engaged in the performance of this Contract. F;\Users\share\doc\562\0200\Revised Engineering Contract.doc 01A XVII NOTICES ces and correspondence given to City by Engineer shall be mailed or the City of Grapevine, Director of Public Works, 200 S. Main Street, Texas 76099. All written notices and correspondence from City to Engineer mailed or delivered to the Engineer as follows: Alan R. Tucker, P.E. Alan Plummer Associates, Inc. 7524 Mosier View Court, Suite 200 Fort Worth, Texas 76118-7110 EXECUTED this the . day of ------------ �' 19 ,the CITY OF GRAPEVINE signing by and through the City Manager, adopted by City Council on and signing by and through its officials, has caused this instrument to be executed by its duly authorized LIM CITY OF GRAPEVINE City Manager Roger Nelson APPROVED BY CITY COUNCIL ON 23 F:\Users\share\doc\562\0200\Revised Engineering Contract.doc ALAN PLUMMER ASSOCIATES, INC. By:ac Vice President James L. Altstaetter, P.E. EXHIBIT A ALAN PLUMMER ASSOCIATES, INC. HOURLY FEE SCHEDULE 2000 Category Word Processing Technical Writer Drafter/Technician Designer/CAD Operator Engineer/Scientist Project Engineer/Scientist Senior Project Engineer/Scientist Project Manager Senior Project Manager Principal Range of Billing Rate/Hour $ 30.00 - 59.00 50.00 - 74.00 40.00 - 65.00 55.00 - 81.00 45.00 - 83.00 60.00 - 90.00 65.00 - 97.00 75.00 - 127.00 94.00 - 139.00 105.00 - 171.00 Billable rates are based on "salary cost" times a multiplier of 2.3. direct payroll costs times 1.35. Salary cost includes direct payroll costs, vacation, holidays, sick leave, employee insuran Salary cost is based s, the Com an ce, and other fringe benefitsrbolrne by Company. Billing rates are adjusted annually. A multiplier of 1.15 will be applied to all direct expenses. Inhouse computer is billed at $15 per hour. Expert witness time is billed at $1,300 per day. 1/00