HomeMy WebLinkAboutItem 20 - Main Street Landscape Preliminary Design!IEM# �21O
MEMO TO: HONORABLE MAYOR AND MEMBERS 7F THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER�I�
MEETING DATE: FEBRUARY 15, 2000
SUBJECT: MAIN STREET LANDSCAPE PRELIMINARY DESIGN
RECOMMENDATION:
City Council consider approving a Preliminary Planning Contract and a Preliminary
Landscape Design Contract with Huitt Zollars, Inc., in the amounts of $ 12,000 and
$14,980 respectively, authorize staff to execute said contract, and take any necessary
action.
FUNDING SOURCE:
Funds are currently available in Account # 100-44540-415-1.
BACKGROUND:
Staff has previously approved the Preliminary Planning Contract with Huitt Zollars, Inc.
to assist Staff in the development of a preliminary plan for addressing the crown in the
roadway of Main Street, and for addressing drainage, lighting and potential landscaping
issues. That contract included presentations for the Main Street business and property
owners as well as staff presentations in advance of these public meetings, costs
estimates and construction time estimates.
The proposed landscape contract addresses a more detailed site analysis and
preliminary schematic design of possible landscaping approaches on Main Street. A
significant effort in preparing design exhibits for use in presentations to the City Council
and to the business and property owners in an upcoming public meeting is also included
in the contract.
Staff recommends approval.
JSL/dsm
February 8, 2000 (2:20PM)
Huitt-Zollars, Inc. /-3131 McKinney Avenue / Suite 600 / LB 105 / Dallas, Texas 75204-2489 / 214/871-3311 / FAX 214/871:0757
January ll, 2000
Mr. Stan Laster
Asst. Director of Public Works
City of Grapevine
200 S. Main Street
Grapevine, Texas 76051
RE: Main Street Improvements
HZ Prj. No. 01-2197-xx
Dear Mr. Laster:
Huitt-Zollars, Inc. is pleased to submit this proposal to the City of Grapevine for Landscape Architectural
Services for the Main Street Historic District, in Grapevine, Texas.
I. PROJECT DESCRIPTION AND UNDERSTANDING
The purpose of this project is to provide a Schematic Landscape Architectural Design for the Main Street
corridor between College and Wall Streets, and to prepare exhibits for, and conduct a public presentation.
II. SCOPE OF SERVICES
TASK 1.0 BASE MAPPING/ SITE ANALYSIS
Two representatives from Huitt-Zollars, Inc. will conduct a series of site visits to
map the existingconditions found along Main Street. The information gathered
during these site visits will be compiled into a base map for our use in the
Schematic Design for the project. Huitt-Zollars, Inc. will also take a series of
photographs along the Main Street corridor for use in presenting the schematic
design solution to the public.
TASK 2.0 PRELIMINARY SCHEMATIC DESIGN
Huitt-Zollars. Inc. will prepare a Preliminary Schematic Design drawing and
opinion of probable construction costs representing the proposed elements and
their respective locations along Main Street. Huitt-Zollars, Inc. will attend a
meeting to present the Preliminary Schematic Design and opinion of probable
construction costs to City Staff, to receive comments prior to finalizing the
Schematic Design for the project.
TASK 3.0 SCHEMATIC DESIGN EXHIBITS
Based upon input received during the presentation of the Preliminary Schematic
Design drawing and opinion of probable construction costs, Huitt-Zollars, Inc.
will modify the Schematic Design. Huitt-Zollars, Inc. will revise the opinion of
probable construction costs and prepare a series of exhibits representing the
Schematic Design for Main Street for use in a public presentation.
n�n�c / r"t NMI -+h I W—o" / P1 Paq' / Dk—iv I (l --i' / A lh.......r.... / Q—t 1p / Ta^nmi I n—.—
""5
—.—
Mr. Stan Laster
Pace 2
January 11, 2000
TASK 4.0 PUBLIC PRESENTATION
Huitt-Zollars, Inc. will present the Schematic Design Exhibits during a
scheduled public presentation.
II. COMPENSATION SUMMARY
Our compensation for the work outlined in the scope of services as noted above is as follows:
TASK 1.0 $3,500.00
TASK 2.0 $3,250.00
TASK 3.0 $7.500.00
TASK 4.0 $ 600.00
REIMBURSABLES $ 130.00
TOTAL FEE INCLUDING REIMBURSABLES $14,980.00
Reimbursables include such items as reproduction costs, mileage, fax, photo
copies, color copies, photographic costs, deliveries. plotting, etc.
Reimbursables will be paid for at cost.
We propose to perform the indicated scope of work on an hourly rate basis not to exceed the total of
$14,980.00 including reimbursable expenses. The breakdown of fees by task is approximate and for
reference only.
Attached you will find our current Exhibit A, "Basis for Professional Fees and Charges", dated October 1,
1998, and Exhibit B, "Terms and Conditions" which are made part of this proposal.. New rates may be
posted each January. If this proposal is acceptable, please initial both exhibits, sign below and return one
original to us as our notice to proceed.
We appreciate this opportunity to be of service to the City of Grapevine.
Sincerely,
HUITT-ZOLLARS, INC. Accepted for the City of Grapevine
Paul Shaw, ASLA
Vice President
PNM/bn/la
Attachments
Signature
Printed Name and Title
Date
Basis for Professional Fees and Charges (Exhibit `A')
Terms and Conditions (Exhibit `B')
\\I-IZDALLASI\diskl\proj\012197011 Proposal Stan Laster 1-11-OO.doc
HUITT-ZOLLARS, INC.
BASIS FOR PROFESSIONAL FEES AND CHARGES
OCTOBER 1, 1998
Projects indicated to be performed on a "Time and Materials" basis will be invoiced monthly using actual direct salary
cost for the persons working on the project times a multiplier which is an overhead factor, including profit. The current
year multiplier is 2.44. The general ranges of direct salary cost for various employees are as follows:
Senior Officer, Principal
$55.00 to $110.00
Architect/Engineer VII, VIII, Officer
$35.00 to $ 70.00
Architect/Engineer IV, V, VI
$25.00 to $ 50.00
Architect/Engineer I, II, III
$21.00 to $ 45.00
Designer I through Designer Manager
$21.00 to $ 45.00
Tech I through Supervisor
$10.00 to $ 35.00
CADD I through Supervisor
$10.00 to $ 35.00
Document Control Support through Supervisor
$10.00 to $ 25.00
Clerical, Project Support
$ 7.00 to $ 28.00
SURVEY CREWS WILL BE INVOICED ON AN HOURLY RATE BASIS:
2 Person Total Station Crew
$ 85.00
3 Person Crew
$105.00
4 Person Crew
$125.00
2 Person GPS Crew
$150.00
3 Person GPS Crew
$175.00
HOURLY BILLING RATES
EXPERT WITNESS
Testimony $260.00
Standbv $130.00
Preparation $130.00
REIMBURSABLE EXPENSES WILL BE INVOICED AS FOLLOWS:
CADD/Computer CPU
$17.00/hour
In House Blue Prints
$ 0.15/ft2
In House Photocopies
$ 0.06/page
Outside Services
Cost + 10%
Mileage
$ 0.32/mile
HUITT-ZOLLARS, INC.
TERMS AND CONDITIONS
1. AUTHORIZATION FOR WORK TO PROCEED
Signing of this AGREEMENT for services shall be
authorization by the CLIENT for Huitt-Zollars, Inc. (HZI) to
proceed with the work, unless stated otherwise in the WORK
AUTHORIZATION/AGREEMENT.
2. COST ESTIMATES FOR PROPOSED
CONSTRUCTION
Construction cost estimates provided by HZI are prepared
from experience and judgement. HZI has no control over
market conditions or construction procedures and does not
warrant that proposals, bids, or actual construction costs will
not vary from HZI estimates.
3. STANDARD OF PRACTICE
Services performed by HZI under this AGREEMENT will be
conducted in a manner consistent with that level of care and
skill ordinarily exercised by members of the profession
currently practicing in the same locality under similar
conditions. No other representation, expressed or implied, and
no warranty or guarantee is included or intended in this
AGREEMENT, or in any report, opinion, document or
otherwise.
4. SALES TAXES
All sales taxes required to be paid by HZI will be billed to the
client in addition to fees.
5. BILLING AND PAYMENT
The CLIENT, recognizing that timely payment is a material
part of the consideration of this AGREEMENT, shall pay HZI
for services performed in accordance with the rates and
charges set forth herein Invoices will be submitted by HZI on
a monthly basis and shall be due and payable within thirty
(30) calendar days of invoice date. If the CLIENT objects to
all or any portion of an invoice, the CLIENT shall so notify
HZI in writing within ten (10) calendar days of receipt of the
bill in question, and pay when due that portion of the invoice,
not in dispute.
The CLIENT shall pay an additional charge of one -and -one-
half (1.5) percent (or the maximum percentage allowed by
law, whichever is lower) of the invoiced amount per month
for any payment received by HZI more than thirty (30)
calendar days from receipt of the invoice, excepting any
portion of the invoiced amount in dispute and resolved in
favor of CLIENT. Payment thereafter shall first be applied to
accrued interest and then to the principal unpaid amount.
If CLIENT for any reason fails to pay the undisputed portion
of Huitt-Zollars, Inc. (HZI) invoices within 30 days of
presentation, HZI shall cease work on the project and
CLIENT shall waive any claim against HZI, and shall defend
and indemnify HZI from and against any claims for injury or
loss stemming from HZI's cessation of service. CLIENT shall
also pay HZI the cost associated with premature project
demobilization. In the event the project is remobilized,
CLIENT shall also pay the cost of remobilization, and shall
renegotiate appropriate contract terms and conditions, such as
those associated with budget, schedule or scope of service.
In the event any bill or portion thereof is disputed by CLIENT,
CLIENT shall notify HZI within ten days of receipt of the bill
in question, and CLIENT and HZI shall work together to
resolve the matter within 60 days of its being called to HZI's
attention. If resolution of the matter is not attained within 60
days, either party may terminate this AGREEMENT.
is It
6. LIMITATI'Z 4 LIABILITY
In order for the CL obtain the be of a fee which
includes a lesser allowance funding, the CLIENT
agrees to limit HZI's lia ' ' arising to 1's professional
acts, errors or o ns, such that the total aggre , ability
of HZI not exceed HZFs total fee for the se
red on this project.
CONSEQUENTIAL, DAMAGES
The CLIENT shall not be liable to HZI and HZI shall not be
liable to the CLIENT for any consequential damages incurred
by either due to the fault of the other, regardless of the nature
of this fault, or whether it was committed by the CLIENT or
HZI, their employees, agents or subcontractors. Consequential
damages include, but are not limited to loss of use and loss of
profit.
8. TERMINATION
In the event tennination becomes necessary, the party
(CLIENT or HZI) effecting termination shall so notify the
other party. and termination will become effective fourteen
(14) calendar days after receipt of the termination notice.
Irrespective of which party shall effect termination or the
cause of termination, the CLIENT shall within thirty (30)
calendar days of termination remunerate HZI for services
rendered and costs incurred up to the effective time of
termination, in accordance with HZI's prevailing fee schedule
and expense reimbursement policy.
9. ADDITIONAL SERVICES
Any services beyond those specified will be provided for
separately under an additional Work Authorization or
amended Work Authorization.
IF ANY ONE OR MORE OF THE PROVISIONS
CONTAINED IN THIS AGREEMENT SHALL BE HELD
UNENFORCEABLE, THE ENFORCEABILITY OF THE
REMAINING PROVISIONS SHALL NOT BE IMPAIRED.
Client It.
Page 2 of 2
4�