HomeMy WebLinkAboutItem 13 - Senior Activites CenterMEMO TO
FROM:
MEETING DATE
SUBJECT
RECOMMENDATION:
ITEM 0 13__��
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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ROGER NELSON, CITY MANAGER
MARCH 7, 2000
SENIOR ACTIVITIES CENTER — CHANGE ORDER NUMBER 4
City Council consider approving Change Order No. 4 to the Senior Activities Center
Construction Contract with AMEX Construction in the amount of $27,331.60, authorize
staff to execute said Change Order, and take any necessary action.
FUNDING SOURCE:
PROJECT BUDGET
Design
$ 57,500
6.7%
Construction
761,990
89.4%
Testing
5,000
0.6%
Miscellaneous
5,000
0.6%
Contingency
22,380
2.7%
Total
$ 851,870
100.0%
Original Construction Contract Amount $ 751,776.00
Change Order No. 1 (Appd by Council 8/4/99)
(6,900.00)
Change Order No. 2 (Appd by Council 1/18/00)
9,329.24
Change Order No. 3 (Appd by Council 1/18/00)
7,784.73
Proposed Change Order No. 4
27,331.60
Subtotal of Change Orders $
37,545.57
REVISED TOTAL CONSTRUCTION AMOUNT $ 789,321.57
Funds in the amount of $17,769.00 for a portion of Change Order No. 4 are available
from the contingency funds authorized for this project. In addition, funds in the amount
of $9,562.00 for the installation of the public address system are available in Account
No. 100-48860-312-2. These funds were authorized as part of the FY 2000 budget.
March 2, 2000 (1:08PM)
The Contract for the construction of the Grapevine Senior Activities Center
improvements was awarded to AMEX Cost Consultants, Inc. by the City Council on
August 4, 1999. The Building Permit for the project was issued on September 15, 1999.
The original time allotted for the contract was 150 days; however, seventeen days were
added to the contract as part of Change Order No. 2.
The Contractor is scheduled to be substantially complete on March 6, 2000. The new
furniture and appliances will be moved in on March 13, 2000. Linda Gregory, the Senior
Activities Center Director, plans to open the newly renovated center for business on
March 27, 2000.
Change Order No. 4 specifically includes 11 items which are detailed below:
Item A is for the furnishing of materials and labor to install eight additional audible and
visual alarm boxes per the Texas Accessibility Standards Review. Cost: $1,764.00
Item B is for the installation of carpet in lieu of vinyl composite tile (VCT) in the
conference room because the existing floor is not level. Cost: $1,131.00
Item C is for the installation of a draft stop in the attic per direction of the Building
Inspection Department to comply with City of Grapevine Building Codes.
Cost: $ 6,834.00
Item D is the raising of window frames on the north side of the building in the Multi -
Purpose Room as a result of the roof pitch. Cost: $1,560.00
Item E is for the removal of existing concrete and the construction of a new handicap
ramp on the south side of the building. This item is required in order to comply with
Texas Accessibility Standards (TAS). Cost: $2,300.00
Item F is for the deletion of a vent -a -hood in the kitchen. A combination vent-a-
hood/microwave unit will be installed in lieu of the vent -a -hood unit. Credit: $140.00
Item G is for the installation of wooden solid core doors at the restrooms in lieu of
wooden hollow core doors. With the amount of use these doors will receive, the Facility
Maintenance Superintendent requested this change to reduce future maintenance costs.
Cost: $ 550.00
March 2, 2000 (1:08PM)
Item H is for the relocation of 8 electrical duplex outlets in the existing facility to heights
above the finished floor elevation established by the Texas Accessibility Standards
(TAS). Cost: $660.00
Item I is for the grouting of all existing floors due to the poor condition of the existing
substrate. The specifications called for the contractor to install the new vinyl composite
(VCT) tile on top of the existing VCT. The contractor feels that the existing VCT is loose
enough that it will pop loose in the future and as a result will not provide a solid
foundation on which to attach the new VCT. The removal of the old VCT will leave an
unlevel floor due to the inability to remove all traces of the adhesion material, which
remained after the removal of the existing VCT. Cost: $3,000.00
Item J is for the installation of an exhaust fan in the computer storage area to maintain
an adequate temperature range for the computer server equipment. The information
Technology Department has requested this item. Cost: $ 110.00
Item L is for the installation of a public address system. The Senior Activities Center
staff requested the installation of this system. This item was originally planned to be
installed outside of the general construction contract. However, due to the necessity to
install it prior to the placement of the ceiling, it is being included in the general contract
by change order. Council previously authorized expenditure of funds for this item as
part of the Senior Activities Center Capital Budget portion of the FY 2000 Operating
Budget. Cost: $9,562.00
Change Orders No.1, 2, 3 and 4 total $37,545.57. This total includes the $9,562.00 cost
for the Public Address System which is outside of the original scope of the construction
project. Excluding this cost, the Change orders for the contract under the original project
scope total $27,983.57, representing a 3.7% increase in the project cost.
Staff recommends approval.
R:\AGENDA\03-07-00\SAC CO 4.doc
March 2, 2000 (1:08PM)
NATIONAL CONSTRUCTION LAW CENTER, INC.
CHANGE OROER
This is CHANGE ORDER NO. Four (4) to CONTRACT dated September 7, 1999
for Construction of Senior Activities Center
(Insert Project Description)
between Amex Cost Consultants Inc as Contractor and
City of Grapevine, Texas , as Owner.
Pursuant to Paragraph 15 of the above -referenced Contract, the Contractor is directed to make the following changes in the Work:
A. Furnish materials and labor to install 8 additional
fire and visual alarm boxes, including conduit and pull string
per TAS Review, complete in place. $1,764.00
B. Install carpet in lieu of VCT in meeting room #103 due to
floor not being level. $1,131.60
C. Install draft stop per City of Grapevine Building Inspection
Department to comply with City Building Codes, complete in place. $6,834.00
D. Raise window frames on North Side of Building due to change in
F` roof pitch, complete in place. $1,560.00
E. Remove existing concrete and construct Handicap Ramp
on the South Side of Building, complete in place
$2,300.00
F. Delete Vent -a -Hood and install combination vent- a-hoodlmicrowave
(supplied by the City), complete in place.
($140.00)
G. Install solid core doors at restrooms in lieu of hollow core doors,
Complete in place
$ 550.00
H. Relocate 8 electrical duplex outlets to comply with TAS, complete
In place.
$ 660.00
I. Grout all existing floors due to poor condition of existing concrete
Substrate, complete in place.
$ 3,000.00
J. Install exhaust fan in computer storage room to maintain adequate
temperature range for computer server, complete in place.
$ 110.00
K. Install Public Address system as requested by Senior Activities
Center staff, complete in place.
$ 9,562.00
TOTAL CHANGE ORDER AMOUNT
$ 27,331.60
NCLC DOCUMENT 20' CHANGE ORDER' 81994
NATIONAL CONSTRUCTION LAW CENTER, INC., P.O. BOX 57308, ATLANTA, GEORGIA 30343
The Contract Price, as adjusted through Change Order No. Three (3)
(if there have been such adjustments), was ......................... $ $761,989.97
The Contract Price is hereby increased or decreased, if any,
as a result of this Change Order in the amount of .................... $ $27,331.60
The Contract Price, taking into account the effect of this
Change Order, if any, shall be and is .............................. $ $789,321,57
The Date of Substantial Completion, taking into account the effect of this Change Order, shall now be February 13`2000 .
Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract.
WITY0, W1.1
City of Grapevine
.'NAME Of OWNER)
By:
.'SICNATURE)
(TITLE/
IOATf)
APPROY£O s CITY COUNGt
ARCHITECT
BRW Architects Inc.
YAMf Of ARCHITECT]
ISOM TU81J
ITITI N
,-9A TO
CONTRACTOR
Amex Cost Consultants Inc.
(NAM£Of CONTRACTOR/
ISIGNATUR£)
(TITt£)
(OA I,)
NCLC DOCUMENT 20' CHANGE ORDER' 81994
NATIONAL CONSTRUCTION LAW CENTER, INC., P.O. BOX 57308, ATLANTA, GEORGIA 30343