HomeMy WebLinkAbout2012-09-20 Regular Meeting CITY OF GRAPEVINE, TEXAS
tolv GRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, September 20, 2012 — 8:00 a.m.
CVB Headquarters
Grapevine, Texas
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. OLD BUSINESS
A. WALLIS UPDATE
B. BUDGET UPDATE
C. MEETING CALENDAR
D. GRAPEFEST REPORT
IV. NEW BUSINESS
A. AWARDS
V. SALES & MARKETING REPORT
VI. HOTELS /ATTRACTIONS ACTIVITIES
VII. LIAISON UPDATES
A. HERITAGE FOUNDATION ACTIVITIES
B. CHAMBER OF COMMERCE ACTIVITIES
VIII. ADJOURNMENT
State of Texas
County of Tarrant
City of Grapevine
MINUTES
The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday,
September 20, 2012 at 8:00 a.m. at the Grapevine Convention & Visitors Bureau
Headquarters, Grapevine, Texas with the following persons in attendance:
Paul Slechta Chairman
LuAnn Chapman Gatts Board Member
John Imaizumi Board Member
Lance Marrin Board Member
Dennis Roberts Board Member
Joe Szymaszek Board Member
Dan Weinberger Board Member
Sharron Spencer Council Liaison
Pat Stinson Heritage Foundation Liaison
Paul W. McCallum Executive Director
Absent:
Tom Cherry Board Member
Doug Lawson Chamber Liaison
Jennifer Hibbs Assistant City Manager
CALL TO ORDER
Chairman Slechta called the meeting to order.
APPROVAL OF MINUTES
A motion to approve the minutes from the August 16, 2012 meeting was made by
LuAnn Chapman Gatts and seconded by Dan Weinberger. Motion carried.
OLD BUSINESS
Wallis Update
Mr. McCallum reported that last month he made a presentation in the council workshop
of three potential uses for the Wallis Building. The options included retail, which would
require minimal modifications; an existing gallery, which would require more
modifications; and a museum / gallery by the city, which would require extensive
modifications. Council was interested in pursuing the existing gallery option and if not
that then the retail option. Staff will attempt to have the building leased in 2013.
Budget Update
Eloise Koehn reported that the FY 13 Budget was approved by Council on September
11th. Revenues are projected at $19,097,755. This budget has an increase of 2.8
million in expenses. The increases are due to an increase in capital improvement
projects, which have been minimal since the FY 09 Budget; an increase in Permanent
Board of Directors Meeting
September 20, 2012
Page 2 of 4
OLD BUSINESS cont.
Budget Update cont.
Capital Maintenance for the 36 buildings and structures the CVB is responsible for; and
the plan to put our sales staff back on the road.
Meeting Calendar
Chairman Slechta led discussion on the tentative meeting calendar dates for FY 13.
After discussion, LuAnn Chapman Gatts made a motion to adopt the calendar as
printed; seconded by Joe Szymaszek. Motion carried.
GrapeFest Report
Mr. McCallum reported that the Italian Car Fest was September 8th with 80 cars and 20
motorcycles on display. The GrapeFest Golf Classic was held on Monday, September
10th with 72 golfers. Proceeds from this event benefit the Connect program. Peter
Magic won 48 stuffed animals over a two-hour period and donated them to The Family
Place. Three networks filmed the event and the story ran in nine other states.
The Convention Sales FAM included nine meeting planners and their guests. There
were 78 Sister City delegates from Parras de la Fuente, Mexico and West Lothian,
Scotland. The Scottish delegation included two groups of students, a wind ensemble
and golfers.
There were 16 teams that participated in the Mayoral Grape Stomp. There were nearly
100 vendors at the festival, of which 17 were new. People's Choice had a record 40
wineries participate with 146 Texas wines.
The attendance for GrapeFest was 262,322, which is the third largest in our history.
NEW BUSINESS
Awards
Mr. McCallum reported that Grapevine has won the International Festivals & Events
Association's World Festival & Event City Award. Tomorrow, a delegation will head to
Denver to accept the award at their annual conference. Board member LuAnn
Chapman Gatts played a big role in putting together the 89-page application.
J&E Masonry and Architexas submitted our headquarters building for the Golden Trowel
Award at the state level. This project won first place.
SALES AND MARKETING REPORT
George Kakos reported that during the month of August, Convention Sales produced 33
leads representing 30,647 potential room nights and they assisted with twelve definites
representing 2,093 room nights. They conducted four site inspections. Staff hosted a
cruise on Lake Grapevine for 42 planners along with twelve of our full service hotel
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SALES AND MARKETING REPORT cont.
partners. To date staff has received two RFPs. Staff also exhibited at Connect
Marketplace in New Orleans where they met with 36 meeting planners. To date there
has been one lead produced with 1,222 potential room nights and potential for 18 others
with 8,714 room nights. Staff hosted the American Society of Association Executives
Golf Outing at the Cowboy's Golf Course Prior to the annual convention. Tourism sales
produced six leads representing 178 potential room nights. They assisted with eight
definites representing 1,347 room nights. Staff participated in the Fort Worth Home and
Garden Show and produced a Christmas Capital of Texas mailing to group travel
planners. The Visitor Information Center staff distributed 185,455 brochures and
assisted 4,859.
Destination Services provided registration and information assistance to eight groups
representing 8,400 delegates. The Grapevine Visitor Shuttle carried 4,141 riders.
The Convention Center had 17 future bookings representing 3,995 attendees and the
Palace Arts Center had 22 future bookings with 4,522 attendees. The Concourse had
four future bookings with 805 attendees.
There were 83,408 unique visitors to the web site of which 20% used a mobile device to
access the website. There were 11 print trade advertising insertions, eight on-line trade
insertions, 50 consumer publications insertions, 71 TV/ radio advertising insertions and
65 on-line advertising insertions. Public relations generated over $142,000 in print and
over $43,000 in electronic for a total public relations value of$185,862.
GVRR ridership for August was 3,291.
HOTELS / ATTRACTIONS ACTIVITIES
• Council approved an extension to the Construction Commencement Date in the
Convention Development and Marketing Agreement with the Gaylord for a period of
six months.
• Ice! opens November 9th at the Gaylord.
• H&M has opened at Grapevine Mills in the former Books A Million location.
• Other recent openings include Brandi Rene Designs, Crowned by Grace Boutique,
Designer's Rack, For Your Perusal, Giddens Gallery of Fine Art, Gypsy Muse
Studio, Jake's Hamburgers, Karma & Juna, Lorenzo's Bassment, Rugs Floors and
More, Sugar Shack, The Rusty Rabbit.
• Southlake Council has approved a 175-room hotel with an indoor racetrack and
convention center. The racetrack will feature electric cars. The facility is tentatively
called Turn 4.
Board of Directors Meeting
September 20, 2012
Page 4 of 4
LIAISON UPDATES
Heritage Foundation Activities
Pat Stinson reported that the Heritage Foundation meeting was yesterday. The board
and Nash Farm Committee are working on plans for the 12th Annual Nash Farm Fall
Roundup on October 20th from 10 a.m. — 3 p.m. Nash Farm hosted the Italian Car Fest
to kick off GrapeFest. HPP and Visitor Information Center staff worked on the festival
store.
Historic Preservation staff held a special called meeting of the Historic Preservation
Commission for the property in the 100 block of South Main Street. The Commissioners
were unanimous in their approval of the plans which will not go before Council.
Chamber of Commerce Activities
Paul Slechta reported that the Chamber is holding "Best practice" visits with other
Chambers in the state. The Chamber is going through an accreditation process through
the US Chamber, with the goal to become a 5-star Chamber. Michael Miori has joined
the Chamber staff as Director of Program Development. The annual golf tournament is
Monday, September 24th and is filled with 54 teams.
The Chamber has started the YEA! Program —Young Entrepreneur's Academy.
Upcoming events include the Grapevine Day in Austin and the annual Christmas
Parade.
Adjournment
Dan Weinberger made a motion to adjourn seconded by John Imaizumi. Motion carried.
ATTEST:
DATE:
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