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Home My WebLink AboutItem 04 - LibraryITEM # 4 mwmwi�-- MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: MARCH 6, 2001 SUBJECT: GRAPEVINE PUBLIC LIBRARY — CHANGE ORDERS NO. 4 AND 5 RECOMMENDATION: City Council consider approving Change Orders No. 4 and 5 to the Grapevine Public Library Expansion Project with T. W. Foster, Inc., Contractors in the amount of $ 10,877.89 and $23,476.60, respectively, authorize staff to execute said Change Orders, and take any necessary action. BUDGET Amount Award Percent Library Building Account Planning/Design $ 613,805.59 100-48840-313-1 8.8% Construction 4,832,487.00 177-48840-010-313 69.6% Owner Direct Expenses 675,000.00 7,381.51 9.7% Furnishings and Signage 650,000.00 177-48840-012-313 9.4% Contingency 171.326.65 26.972.98 2.5% TOTAL $ 6,942,619.24 $ 34,354.49 100.0% FUNDING SOURCE: BACKGROUND: The Contract for the construction of the Grapevine Public Library improvements was awarded to T.W. Foster, Inc. Contractors, Inc. by the City Council on April 18, 2000. The March 1, 2001 (12:12PM) Amount Award Percent Acct. Nos. Library Building Account $ 14,750.35 0.21% 100-48840-313-1 99 GO Bonds 1,000,152.00 14.40% 177-48840-010-313 00 GO Bonds 2,879,893.89 41.50% 177-48840-011-313 00-A GO Bonds 2,875,000.00 34,354.49 41.40% 177-48840-012-313 99 GO Bond Int. 67,000.00 0.96% 177-48840-010-313 00 -GO Bond Int. 103,675.00 1.50% 177-48840-011-313 Contractor Reimbursement 2,148.00 0.03° 177-48840-010-313 TOTAL $ 6,942,619.24 $ 34,354.49 100.00% BACKGROUND: The Contract for the construction of the Grapevine Public Library improvements was awarded to T.W. Foster, Inc. Contractors, Inc. by the City Council on April 18, 2000. The March 1, 2001 (12:12PM) Notice to Proceed for the project was issued on May 30, 2000. The original time allotted for the contract is 390 days. The construction of Phase I (the new addition) should be completed in mid to late April. Change Order No. 4 specifically includes one item. ■ Item A is for the furnishing of materials and labor to install additional depth of concrete piers required to be extended into the bearing stratum deep below the ground surface. Based upon geotechnical corings, the bearing stratum was estimated to be located approximately 24' deep. Based upon this study, the bid depth of the 131 foundation piers was established at 24 feet. The actual depth of each pier varied depending upon the actual depth of the bearing stratum. Each bidder established a unit cost per linear foot for extra depth of piers in their original bid. Based upon the additional depth of piers, including steel casings (required if water is encountered), including reinforcing steel, dowels and concrete, the cost of this item is $10,877.89. This item will be paid out of the Building Contingency budget. Staff approved this item. Change Order No.5 Change Order No. 5 specifically includes four items. ■ Item A is for the furnishing of materials and labor to install four new exhaust fans in the new addition. The fans were originally planned to be removed from the existing building and relocated to the new addition. However, after considering the importance of maintaining the operation of the current facility, it was determined that it was in the best interest of the project and the patrons to install four new exhaust fans in lieu of removing the old ones at this time. The cost of this item is $1,856.97. This cost of this item is allocated out of the Building Contingency budget. ■ Item B is for the furnishing of materials and labor to install noncombustible plywood decking on top of the structural metal deck at the curved roof assembly over the building lobby. It was the opinion of the Contractor and agreed upon by the Architect that the addition of this plywood decking would allow a more uniform or consistent curve to be maintained. This will allow the metal roof panels to maintain a more aesthetically pleasing curvature with a sound, uniform substrate. The cost of this item is $8,733.46. This cost of this item is allocated out of the Building Contingency budget. ■ Item C is for the furnishing of materials and labor to install a below ground conduit bank for telephones and computer links between the Convention Center, Community Activities Center and Library. The cost of this item is $ 7,381.51. This cost of this item is allocated out of the Owner Direct Expenses budget. March 1, 2001 (12:12PM) ■ Item D is for the furnishing of materials and labor to connect the lighting system for the entire library facility to the Energy Management System utilized by the Facility Services Division of Public Works. This system will allow for override flexibility, which may be required by the Library staff on occasion. The connection to the energy management system will allow for energy cost savings once the project is operational. The cost for this item is $ 5,504.66. This cost of this item is allocated out of the Building Contingency budget. Change Order No. 5 totals $ 23,476.60. Staff recommends approval. R. M9 0 Iva March 1, 2001 (12:12PM) NATIONAL CONSTRUCTION LAW CENTER, INC. CHANGE ORDER This is CHANGE ORDER NO.4 (Four l to Contract dated MAY 30, 2000 for the construction of THE CITY OF GRAPEVINE PUBLIC LIBRARY EXPANSION Between T.W. FOSTER, INC. (Contractor) and CITY OF GRAPEVINE TEXAS (Owner). Pursuant to Paragraph 15 of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A. Adjust payment schedule to reflect and accommodate actual costs for pier drilling to include additional, casings, drilling rig and concrete, complete in place: $10,877.89 TOTAL CHANGE ORDER AMOUNT: $10,877.89 The Contract Price as adjusted through Change Order No. 3 was: The Contract Price is hereby increased in the amount of: $4,925,478.44 $10,877.89 The Contract Price taking into account the effect of this Change Order, shall be and is: $4,936,356.33 The Date of Substantial Completion, as specified in the Contract shall not change and shall remain May 25, 2001. Final Project Completion shall remain June 23, 2001. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract. OWNER ARCHITECT CONTRACTOR City of Grapevine Phillips Swager Associates, Inc. T. W. Foster, Inc. By: By: BY: (SIGNATURE) (SIGNATURE) (SIGNATURE) (TfrLE) (TITLE) (TITLE) (DATE) Approved by Staff: February 19 2000 (DATE) NCLC DOCUMENT 20 * CHANGE ORDER * 81994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 1 or 1 (DATE) February 7, 2001 Elbridge Christison City of Grapevine Grapevine, Texas 76051 RE: Grapevine Public Library Dear Mr. Christison, 1606 lNousi L,%- CouRT * ARuN=N. TExAs 76011 * METRO 817-265-9162 Below is the price breakdown for the pier depth report (revised) on Grapevine Public Library Adjusted Casing 45,280.00 Added drilling $3,365.04 Added Concrete $10,255.36 16.5 yds extra concrete $1,237.56 Bonding $275.00 Liabitity Insurance $15.21 Umbrella Insurance $15.94 Builder Risk Insurance $4.94 Subtotal $9,688.99 10% OHV:l 988.90 Total $10,877.89 If you have any questions or need more information please call me. Thank You, Jim Butler Project Manager T.W. Foster, Inc. 11 AN EGUAL OPPORTUNITY EMPLOYER NATIONAL CONSTRUCTION LAW CENTER, INC. CHANGE ORDER This is CHANGE ORDER NO. 5 (Fivel to Contract dated MAY 30. 2000 for the construction of THE CITY OF GRAPEVINE PUBLIC LIBRARY EXPANSION Between T.W. FOSTER. INC. (Contractor) and CITY OF GRAPEVINE TEXAS (Owner). Pursuant to Paragraph 15 of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A. Furnish materials and labor to install four new exhaust fans in lieu of utilizing existing fans, complete in place: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ $1,856.97 ----------------------------- B. Furnish materials and labor to install fire rated plywood decking on roof canopy to provide uniform substrate, complete in place_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ $8,733.46 C. Furnish materials and labor to install conduit bank and vaults for telephone and data run cabling, complete in-place: ------ $7,381.51 D. Furnish materials and labor to connect library lighting system to Facility Services Emergency Management System, complete in place: $5,504.66 TOTAL CHANGE ORDER AMOUNT: $23,476.60 The Contract Price as adjusted through Change Order No. 4 was: $4,936,356.33 The Contract Price is hereby increased in the amount of: $23,476.60 The Contract Price, taking into account the effect of this Change Order, shall be and is: $4,959,832.93 The Date of Substantial Completion, as specified in the Contract shall not change and shall remain May 25, 2001. Final Project Completion shall remain June 23, 2001. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract. OWNER ARCHITECT CONTRACTOR City of Grapevine Phillips Swager Associates, Inc. T. W. Foster, Inc. By: By: By: (SIGNATURE) (SIGNATURE) (.SIGNATURE) (TITLE) (TITLE) (TITLE) (DATE) (DATE) (DATE) Approved by City Co un cif: NCLC DOCUMENT 20 * CHANGE ORDER * 8 1994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 1 of 1 Feb -20-01 10z02A T.W. Fopr.,Limr-, Inc--- 817-274-2972 P - O:L T%Afi= -rexA5 7e301 -1 el 7-2GS-0-1 S2 T. W. FOSlr r = R 1 1 Gas Nc)u_L64_ CoLj=T caN-rm^a-rC)940 February 20, 2001 Elbridge Christiszon City of Grapevine Grapovine, Texas 76051 RE: Grapevine Public Ubrary Dear Mr. Christison, Below is the prfce for 4 new exhaust fans in lieu orexistingtanz (Raviseo) Ernaust Fans $1,632.00 Bonding $50.00 Uablitry insurance $2.59 Umbrella Insurance 52_72 Builder Risk Insurance 40.84 Subtotal $1,688.15 10% OH'LP $168,E2 Total $1,858.97 If you have any questions or need more infonnation please "17 me, ,t Thank Yo ,aject Manager W Foster, Inc. S AN EQUAL OPPORTUNITY EMPLOYER Received Feb -20-2001 09:51 am From -817 274 2972 To -CITY OF GRAPEVINE Page 001 Fab -16-01 02 c SIP TW FOSTER INC 817 2zb-t^�jr-1e_d+ r _ vi lr%A/F T. W. FO S T E )R I N C • -1 BOG INcu=rcuei- COUP: r + A :4uNL N. TexAs 76001 I MEma el 7 -20n -Bl 62 caNTRACTORS February 18, 2001 Bob Price City or Grapevine Grapevine, Texas 76051 RF_ Grapewne Public Library Dear Mr. Price, BeloW is me breakdown for the frre rated plywood decking General Requirement $3,208.00 Labor Burden $1,184.50 Material ;3,300.00 Bonding $225.00 UabilRy Insurance $5.24 Umbrella insurance 512.80 BuikW Risk Insurance $3.97 Subtotal $7,939.51 f0% OHIP $793.0 Total ,18,738.46 K you have any questions or need more information please call me. Thank Yo (P7 Butler Ject Manager .W. Foster, Inc. S AN EQUAL OPPORTUNITY EMPLOYER Received Fab -16-2001 02:51Pm From -617 275+3224 To -CITY OF GRAPEVINE Pace 001 February 14, 2001 Bob Price City of Grapevine Grapevine, Texas 76051 RE: Grapevine Public Library Dear Mr. Price, 1606 (Nous, TIAL COURT 0 ARuNcs i N, TExoa-,s 76011 • METRo B17-265-91 62 Below is the price difference between the conduit bank for the telephone and data runs Addition cost conduit $9,331-00 Deduct for concrete -$2,845.00 Bonding $200.00 Liability Insurance $10.30 Umbrella Insurance 410-81 Builder Risk Insurance $3.35 Subtotal $6,1710.46 10% OHIP 1M.0 Total $7,381.51 Ifyou have any questions or need more information please call me. Thank You, Jim Butler Project Manager T.W. Foster, Inc. S AN EQUAL OPPORTUNITY EMPLOYER M FOSTER CONTRACTORS February 14, 2001 Elbridge Christison City of Grapevine Grapevine, Texas 76051 RE. Grapevine Public Library Dear Mr. Christison, 1606 (NDusrRLAL Couar • ARuNoroN, TEx s 76011 • ME -Ro 617-265-9162 Below is the price for CSI to wire library to EMS CSI $4,836.00 Bonding $150.00 Liability Insurance $7.68 Umbrella Insurance $8.06 Builder Risk Insurance $2.50 Subtotal $5,0044 100A OHIP 500 42 Total $5,504.66 If you have any questions or need more information please call me. 4� Thank You, Jim Butler Project Manager T.W. Foster, Inc. S AN EQUAL OPPORTUNITY EMPLOYER