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HomeMy WebLinkAboutItem 29 - MinutesITEM 0 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of March, 2001 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. DISCUSS ZONING ORDINANCE PROPOSED AMENDMENTS Planning & Zoning Commission Chairman Larry Oliver summarized the Commission's recommendations for amendments to the zoning ordinance relative to impacts of certain land uses abutting residential districts; lack of specific lighting standards; location/aesthetics of loading docks; visibility of landscaping on a site; limits on signage; noise enforcement; and screening of adjacent uses located at different elevations. There was no action taken by the City Council. ITEM 2. DISCUSS ZONING ORDINANCE PROPOSED AMENDMENTS MECHANICAL EQUIPMENT AND HEIGHT REQUIREMENTS Development Services Director H. T. Hardy reviewed the Planning & Zoning Commission's proposal for amendments to the zoning ordinance relative to the location of mechanical equipment adjacent to residentially zoned property and building height on commercially zoned property adjacent to residential districts. 03/06/01 There was no action taken by the City Council. we 310111 ag I gy, la g I I Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2001. TAINJORS-71"I William D. Tate Mayor F.AVA-MIA Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of March, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport; (B) pending or contemplated litigation relative to Park Cities MUD v Cities of Grapevine and Dallas Water Rights Case; and (C) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Sections 555.071 and 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport and (B) pending or contemplated litigation relative 03/06/01 to Park Cities MUD v Cities of Grapevine and Dallas Water Rights Case under Section 551.071, Texas Government Code. Note: Item (C) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.086, Texas Government Code, was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2001. r-AVE-t4al Linda Huff City Secretary 6A William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of March, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane \/Vilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:56 p.m. INVOCATION Council Member Stewart delivered the Invocation. 1111211111111 1 n%111 11�1� �11 � BELT RAILROAD DEPOT'S 100th BIRTHDAY Mayor Tate read a letter from Senator Jane Nelson commending the City for its preservation efforts of the town's history and restoration of the Grapevine Cotton Belt Railroad Depot. Mayor Tate then presented Convention & Visitors Bureau Director P. W. McCallum and Mr. Paul Ernst, representing the Grapevine Historical Society, Texas Senate Resolution No. 100 commemorating the Grapevine Cotton Belt Railroad Depot's 100th Birthday, ITEM 2. PRESENTATION, AUDIT FISCAL YEAR 2000 Administrative Services Director Gaither introduced Ms. Reern Samra, of Deloitte and 03/06//01 Touche, who presented the City's annual audit. Ms. Samra reported the firm completed their audit of the City's FY2000 financial statements and that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unqualified opinion"; meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. Ms. Samra stated that included is an audit of the Tax Increment Financing Districts (TIF's 1 and 2) which were also free of material exceptions. There was no formal action required by the City Council. Council commended the City Staff for the excellent audit report. City Manager Nelson commended Administrative Services Director Bill Gaither, Finance Manager Fred Werner and the Finance Department's Staff for achieving an excellent audit report and noted this is the first time there was not a management letter included in the audit. ITEM 3. CONSTRUCTION CONTRACT CREEK 23/17 CHANNEL IMPROVEMENTS Public Works Director Jerry Hodge recommended approval of the award of a construction contract to Omega Contracting, Inc. for the Creek 23/17 channel improvements in the bid amount of $3,474,877.00 and authorization for Staff to execute said contract. The project includes approximately 7,200 linear feet of retaining walls; 2,040 linear feet of channel lining; two 20 foot by 8 foot culverts at Creekwood Drive; 2,100 linear feet of storm drain; channel excavation; and compacted fill. He stated there would be 24 hour phone contact available to citizens for emergencies during the construction. The City will be conducting meetings during March to inform residents of the construction process. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to award the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Change Order Nos. 4 and 5, Grapevine Public Library Expansion Project Public Works Director recommended approval of Change Order Nos. 4 and 5 to the 03/06//01 said Change Orders. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 5. Developers' Contract, Stone Myers Parkway and Prospect Parkway Public Works Director recommended approval of a Developers' Contract with the Herman Smith Company, the Estate of A.C. Stone, and the 157 Joint Venture, authorizing City participation in the amount of $185,721.14 for the construction of Stone Myers Parkway from its current north terminus north to a point just north of the intersection with Prospect Parkway; and the construction of Prospect Parkway from its intersection with Stone Myers Parkway west to State Highway 121 and authorization for Staff to execute said Developers' Contract. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 6. Award Construction Contract for Stone Myers Parkway and Prospect Parkway Public Works Director recommended approval of the award of a construction contract for Stone Myers Parkway and Prospect Parkway to JRJ Paving, Inc. in the amount of $506,512.20 and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 7. Award Construction Contract, Scribner Street Water System Improvements Public Works Director recommended award of a construction contract to Hebard Utilities in the amount of $353,904.50 for the Scribner Street Water System Improvements and authorization for Staff to execute said contract. 3 03106HOl Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 8. Renew Bid 47-2000 Janitorial Cleaning of Parks Facilities Annual Contract Staff recommended renewal of Bid 47-2000 Janitorial Cleaning of Parks Facilities Annual Contract for the amount of $22,000.00 to the lowest and best bidder meeting specifications, Mary Lou Gilmore. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item_ 9. Resolution Authorize Sole Source Purchase Crime Analysis Software Staff recommended approval of a resolution authorizing the sole source purchase of a crime analysis software package for the Police Division from The Omega Group in the amount of $39,440.00. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2001-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A SOFTWARE CRIME ANALYSIS PACKAGE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE 4 03/06//01 Item 10 Renew Bid 9141 Street Material Disposal Annual Contract Staff recommended approval of the renewal of Bid 9141 Street Material Disposal Annual Contract to the lowest and best bidder meeting specifications, Airport Sand and Gravel, in the budgeted amount of $25,000.00. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 11 Renew Bid 44-2000 Mowing and Herbicide Treatment Annual Contract Staff recommended approval of the renewal of Bid 44-2000 Mowing and Herbicide Treatment Annual Contract to the lowest and best bidders meeting specifications, VCM Landscaping and Tru Green Landscape, in the budgeted amount of $160,000.00. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 12 Resolution Authorize Sole Source Purchase Acrylic Tee Signs Staff recommended approval of a resolution authorizing the sole source purchase of acrylic tee signs for the Municipal Golf Course from Liberty Golf in the amount of $24,435.00. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF ACRYLIC SIGNS ,THAT ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN 03106HOl EFFECTIVE DATE Item 13. Resolution, Amend Water Supply Agreement with Dallas County Park Cities Municipal Utility District Public Works Director recommended approval of a resolution amending an existing contract with Dallas County Park Cities Municipal Utility District and authorizing City Staff to execute said documents. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2001-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, TO RATIFY TEXAS NATURAL RESOURCE CONSERVATION COMMISSION'S EXECUTIVE DIRECTOR'S MODIFICATION TO WATER SUPPLY AGREEMENT BETWEEN THE CITY OF GRAPEVINE, TEXAS AND DALLAS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT AND PROVIDING AN EFFECTIVE DATE Item 14. Ordinance, Amend Chapter 23 Traffic Staff recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-34 relative to prohibiting cut -through traffic on property located between two streets or highways in Grapevine. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson C�7T7P►/,hTs�i AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES CHAPTER 23 TRAFFIC, ARTICLE II OPERATION OF VEHICLE, SECTION 23-34 REGARDING PROHIBITED TURNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; 0 03/06//01 PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the February 20, 2001 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:11 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of March, 2001. ATTEST: Linda Huff City Secretary 7 William D. Tate Mayor