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Home My WebLink About1999-11-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 2, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Discuss transportation projects. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. F- 3 IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 29TH DAY OF OCTOBER, 1999 AT 5:00 P.M. �� Linda Huff ' City Secretary ,r � STATE OF TEXAS COUNTY tJF TARRANT GITY OF GRAPEVINE Tf:e �ity �auncil of the City of Grapeuine, Texas met in Wo�kshop an this the 2nd day af November, �999 at T:00 p.m. in the City Council Canference Room, Second Floor, 200 5outh Main �tre�t, with the fallowing members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Cauncil Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Cauncil Member eanstituting a quorum, with the following members of the City Staff. Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Jahn F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the workshop to order at 7:00 p.m. ITEM 1. WQRKSHOP TRANSPORTATI4N PROJEGTS Public Works Director Jerry Hodge briefed the City Council regarding the proposed impravements for three of the road projects approved in the 1998 Band Election: Church Stree#, Sotath Dooley Street Railroad Grassing, and Narth Main Street_ ADJOURNMENT Mayor Pro Tem Ware, seconded by Cauncil Member Johnson, offered a motion to adjourn the workshop at 7:30 p.m. The motion prevailed by the following vate: Ayes: Tate, Ware, 5pencer, Wilbanks, Johnson, Stewart & Freed ��u � Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, � � TEXAS on this the 16th day of November, 1999. 11/02/99 � APPROVED: �,,,,.� . �e. William D. Tate Mayor ATTEST: Lind Huff City Secretary � �� 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 2, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS FOR POSTED AGENDA ITEMS REQUEST FOR FUTURE COUNCIL ITEMS NEW BUSINESS 1. Consider a Letter Agreement with Denton County for Local Funding Participation on the State Highway 121 Main Lanes Construction Project and take any necessary action. 2. Consider a resolution of support and commitment of funds for the Metroport Cities 4= Partnership and their efforts on behalf of the Funnel Improvements through the City of Grapevine and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a resolution recognizing that certain accounts are deemed uncollectible and authorizing the City Manager to transfer these accounts to dormant status for subsequent collection by the City Attorney or third party collection agency. Administrative Services Director recommends approval. 4. Consider a resolution authorizing a contract for network monitoring services with API Network Services, L. P. and to GTE for recurring line charges. Staff recommends approval. 5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections to add stop signs on northbound and southbound South Dooley Street at the DART Rail Line. Public Works Director recommends approvaL 6. Consider a resolution authorizing an interlocal agreement with the Town of Westlake for a cooperative purchasing agreement. Administrative Services Director recommends approval. 7. Consider award of Bid 29-1999 Police Uniform Cleaning Annual Contract to Metro Cleaners. Staff recommends approval. 8. Consider award of Bid 28-1999 Golf Landscape Equipment to the lowest and best bidders meeting specifications: Master Turf and Professional TurF. Parks & Recreation Director recommends approval. 9. Consider renewal of Bid 98-119 Printing of the Parks and Recreation Activity Brochure to F. J. Business Forms. Staff recommends approval. 10. Consider award of bid to the lowest and best bidders meeting specifications for fleet vehicles and equipment. Staff recommends approval. 11. Consider award of Bid 27-1999 Landscape and Irrigation Services for various -� locations to James Landscaping. Parks & Recreation Director recommends approval. 12. Consider the minutes of the October 18 and 19, 1999 City Council meeting minutes as published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 29TH DAY OF QCTO�ER, 1999 AT 5:00 P.M. � ,�/�r�,��ff� -��,� Linda Huff �� City Secretary . . . . . . .... . . ... .. ... . .. ... I ...:. ... ...... .....�. ... ., . . . . . . . . . . . . STATE OF TEXAS COUNTY OF TARRANT p CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of November, 1999 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager W Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1A. REQUEST FOR FUTURE COUNCIL ITEMS Mr. Tom McCullough, 826 Kings Canyon Drive, requested to place an item on the November 16, 1999 City Council meeting regarding code enforcement issues. ITEM 1. LETTER AGREEMENT. STATE HIGHWAY 121 MAIN LANE LOCAL FUNDING PARTICIPATION Public Works Director recommended approval of a Letter Agreement with Denton County 4 P for the City of Grapevine's participation in the Local Funding Element of the State Highway 121 Main Lane Construction Project in the amount of$400,000.00. Mr. Hodge reported �Y"� that through the use of the State Infrastructure Bank and Denton County Bond Funds, 11/02199 Dentan Caunty has successfully develaped a $140 million project that is supported by � Texas Department of Transportatian, North Central Texas Council of Governments and the cities of Grapevine, Lewisville, Coppell, Carrollton and The Colany. The cost of the �� improvements of State Highway 121 in Grapevine befinreen Farrn to Market 2499 and Denton Greek are estimated at $4Q million with Grapevine's requested funding portion being $750,�00.00. Mr. Hodge stated the City is negotiating with the Flower Mound far their participation in the amount of $35t?,000.00 as the design for the portion of State Highway 121 in Grapevine includes finro diamond interchanges that will provide improved access to the southern portian of Flower Maund. Mayar Pro Tem Ware, secanded by Council Member Johnson, offered a motion to apprave the Letter of Agreement with Denton County and cammit $400,000.00 to the project. The motion prevailed by the fallowing vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: Nane ITEM 2. RESOLUTIfJN, SUPPORT AND COMMITMENT OF FUNDS TC7 METRC}PQRT CITIES PARTNERSHIP FUNNE� IMPR4VEMENTS Public Works Director Nodge requested approval af a resolution of support and commitment of funds in the amount of$2Q,000.00 far the Metroport Cities Partnership and � their efforts to presen# the need far transportation improvements in the State Highway 114/State Highway 121 Corridor (the Funnel) ta the Texas Transporkation Commission as � the top priarity for Northeast Tarrant County. The funding will be used for engineering services, consulting services, economic analyses and lobbying efforts. Council Member Stewart, seconded by Cauncil Member Spencer, offered a mation to approve the resolutian of support for the Metroport Cities Partnership and their efforts to present the Funnel to the Texas Transparkatian Commission as the top priority for Northeast Tarrant Count and cammitment of$20,000.00 funding. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnsan, Stewart & Freed Nays: Nane RESQLUTI4N NO. 99-50 A RES{�LUTION 4F THE CITY COUNCIL C}F THE CITY OF GRAPEVINE, TEXAS SUPPORTING THE EFFORTS OF THE METRt�PC�RT CITIES PARTNERSHIPS T{� PRC}MOTE TNE NEED FOR TRANSPORTATION IMPROVEMENTS IN THE STATE HIGHVtlAY 114 !STATE HIGHWAY 121 CORRIDQR; � AND PROVIDING AN EFFECTIVE DATE 2 11/02/99 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, Y which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution, Aged Accounts Receivable Administrative Services Director recommended approval of a resolution recognizing that . certain accounts are deemed uncollectible and authorizing the City Manager to transfer these accounts to dormant status for subsequent collection by the City Attorney or third party collection agency. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RECOGNIZING THAT CERTAIN � ACCOUNTS ARE DEEMED UNCOLLECTIBLE AND AUTHORIZING THE CITY MANAGER TO TRANSFER THESE ACCOUNTS TO DORMANT STATUS FOR SUBSEQUENT COLLECTION BY THE CITY ATTORNEY OR THIRD PARTY COLLECTION AGENCY AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Network Monitoring Services Administrative Services Director recommended approval of a resolution authorizing a contract for network monitoring services with API Network Services, L. P. in the amount of$34,500.00 and to GTE for recurring line charges in the amount of$650.00. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF � � GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN 3 11/02/99 FACTS RELATIVE TO THE PIJRCHASE OF NETWORK ..�� MONITORING SERVICES; DETERMINING THAT THE SERVICES ARE ONLY AVAILABLE FROM ONE SOURCE; � �, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 5. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections to add stop signs on northbound and southbound South Dooley Street at the DART Rail Line. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 99-158 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE � OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Cooperative Purchasing Interlocal Agreement, Town of Westlake Administrative Services Director recommended approval of an interlocal agreement with the Town of Westlake for a cooperative purchasing agreement. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 ��ro2i9� . _ RESOLUTION N0.99-53 �.:,, A RESOLUTION OF THE C1TY COUNCIL OF THE CITY OF GRAPEV)NE, TEXAS AUTHORIZING THE MAYQR T(J ENTER INTO AN INTERLOCAL AGREEMENT WITH THE TQWN UF WESTLAKE, TEXAS FOR THE PURPOSE OF A C40PERATIVE PURCHASlNG PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 7. Award Bid 29-1999 Palice Uniform Cleaninq Annual Gontract Staff recommended award of Bid 29-1999 Police Uniform Cleaning Annual Contract to Metro Cleaners in an estimated amount of$3fi,494.50. Council Member Johnson, seconded by Council Member Freed, offered a motion ta approve as recammended. The motion prevailed by the fallowing vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Award Bid 28-1999 Golf Landscape Equipment Parks & Recrea#ian Directar recommended award of Bid 28-1999 Gaif Landscape � °y Equipment to the lawest and best bidders meeting specifications: Master Turf and Professional Turf. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnsan, Stewart & Freed Nays: None Item 9. Renew Bid 9$-119 Printinq Parks & Recreation Activity Brachure Parks & Recreation Director recammended renewal of Bid 98-119 Printing of the Parks and Recreatian Activity Brochure to F. J. Business Farms in the amount af$30,920.37. Cauncil Member Johr�son, seconded by Cauncil Member Freed, offered a mation to apprave as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed n.� Nays: T�1one ��,...� 5 11/02/99 � Item 10. Award Bid, Fleet Vehicles �;.� Staff recommended award of bids to the lowest and best bidders meeting specifications for fleet vehicles and equipment in a total amount of$776,502.00. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Award Bid 27-1999 Landscape and Irriqation Services Parks & Recreation Director recommended award of Bid 27-1999 Landscape and Irrigation Services Items #1 and #2 for various locations to James Landscaping and to reject all bids received for Item #3. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed � Nays: None �� Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the October 18 and 19, 1999 City Council meeting minutes as published. Council Member Johnson, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None � PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 1999. 6 11/02/99 APPROVED: .� �� -- William . Tate Mayor ATTEST: .. Linda Huff City Secretary ��,�.� 7