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Home My WebLink AboutItem 04 - Hilton Force Main ProjectMEMO TO FROM: MEETING DATE: SUBJECT RECOMMENDATION: ITEM0 ..�-.....,,.......... HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER APRIL 3, 2001 AWARD OF BID/HILTON FORCE MAIN PROJECT City Council consider awarding the contract for the construction of the Hilton Force Main Project to Pate Brothers Construction, Inc. in the amount of $1,657,910.92 and authorize the City Manager to execute said contract and take any necessary action. FUNDING SOURCE: Funds are available from the following Sources: Funding Source Account Amount Award Percent 96 Utility Bonds 200 -48940 -534 -2 -000004 -SW $484,328.00 16.9% 99 Utility Bonds 200-48940-534-5-000002SW $25,375.00 .9% 99 Utility Bonds 200-48940-534-5-000003SW $35,100.00 1.2% 99 Utility Bonds 200-48940-534-5-000004SW $2,059,555.00 $1,657,910.92 72.0% Private Part. 178-21560 $24,600.00 .9% 97 Utility Bonds 200-48940-534-3-000003SW $69,065.51 2.4% WW Impact Fees 200-48930-534-6-000001 $161,419.00 5.7% TOTAL $2,859,442.51 $1,657,910.92 100% Budget Amount Award Percent Engineering $233,745.00 8.2% Construction $1,794,661.07 $1,657,910.92 62.7% Construction (Dooley and Russwood) $445,093.93 15.6% Contingency $385,942.51 13.5% TOTAL $2,859,442.51 $1,657,910.92 100% BACKGROUND: Growth in the northeast portion of Grapevine necessitated the capacity in the wastewater system be increased to the ultimate size for the Hilton Lift station and force main. The lift station improvements were completed in an earlier project. The current March 28, 2001 (8:48AM) project consists of the force main (pipeline) construction that connects the lift station to the gravity sewer system at Boyd and Wildwood. The existing force main is twelve inches in diameter and is near its' maximum capacity. Additionally, the existing force main has been the source of numerous failures. The new force main will be 24" in diameter and will provide the capacity for the existing 12" line as well as for the future capacity demands in the area. The project was advertised in the Fort Worth Star Telegram on February 2, 18, 22, 25, 2001. A pre-bid conference was held on February 2, 2001 and bids were opened at 10:00 am on March 3, 2001. Seven bids were received with Pate Brothers Construction Inc. the low bidder with a bid of $1,657,910.92. (see attached bid tabulation) Montgomery Watson, the project engineer, performed a background check to ensure they are a capable contractor and found them to be competent (see attached letter). Staff recommends approval. MS/ms 0:\agenda\040301\Hi1tonFM.agm March 28, 2001 (8:48AM) GENERAL GOVERNMENT CAPITAL PROJECTS Reconstruction of the 24" Force Main Serving the Hilton Lift Station Construct the Force Main element of Phase II of the replacement program for the Hilton Lift Station to meet future needs. The existing deteriorated force main from Bass Pro Drive @ SH 26 to WiIdwood Drive will be replaced and upsized for buildout. Replacing the existing 12" Force Main with a 24" Force Main will insure adequate service is provided for the Mills, Bass Pro, and future area development. Design Aug -98 Jan -01 Construction May -01 Dec -01 * To be reimbursed by Wastewater Impact Fees ** To be reimbursed by future Wastewater Impact Fees This project is a rehab of an existing facility. There will be no additional impact to the operating budget. Projected Annual O eratin Im"act FY -2001 FY -2002 FY 2003 FY -2004 FY -2005 Budget Planned Planned Planned Planned Total Personnel Expenses 0 Total Project LTD Budget Planned Project Expenses 09/30100 FY -2001 FY -2042 FY 2003 FY-2004FY-.2005 Cost Design 180,036 53,709 233,745 Construction 1,594,661 200,000 1,794,661 Construction Dooley(Russwood 445,094 445,094 Contingency 53,043 332,900 385,943 TOTAL: $678,173 $1,648,370 $532,900 $0 $0 $0 $2,859,443 Funding Source 150,120 150,120 1999 Util Bonds * 1999 Util Bonds ** 38,594 737,024 775,618 1999 Utility Bonds 661,392 532,900 1,194,292 1996 Utility Bonds 476,422 7,906 484,328 1997 Utility Bonds 69,066 69,066 WW Impact Fees 161,419 161,419 Private Participation 13,037 11,563 24,600 TOTAL: $678,173 $1,648,370 $532,900 $0 $0 $0 $2,859,443 * To be reimbursed by Wastewater Impact Fees ** To be reimbursed by future Wastewater Impact Fees This project is a rehab of an existing facility. There will be no additional impact to the operating budget. Projected Annual O eratin Im"act FY -2001 FY -2002 FY 2003 FY -2004 FY -2005 Budget Planned Planned Planned Planned Total Personnel Expenses 0 Supplies 0 Maintenance 0 Services 0 Capital Outlay0 Total > $0 $0 $0 $0 $Q $0 gldsum12 MAR 22 01 09:14 finance Account Summary Inquiry /dev/pts/10 Options: 5=',nquire 10=Encumbrances 11 =Amendments (c) Stw Inc. 1992 12=Budget Items 13=Unposted JE's & Enc Account .: 200-48940-534-5-000004-SW Recon of 24" Force I + yr. 2001 Begin bol: 0 Total Budget: 1,931,316.15 Aon Amended Budget Actual Amount Encumbrance Amt Budget Balance _ OCT 1,905,941.15 .00 .00 1,931,316.15 NOV .00 .00 .00 1,931,316.15 DEC .00 .00 .00 1,931,316.15 JAN 25,375.00 .00 .00 1,931,316.15 FEB .00 .00 .00 1,931,316.15 MAR .00 .00 .00 1,931,316.15 APR .00 .00 .00 1,931,316.15 MAY .00 .00 .00 1,931,316.15 JUN .00 .00 .00 1,931,316.15 JUL .00 .00 .00 1,931,316.15 AUG .00 .00 .00 1,931,316.15 SEP .00 .00 .00 1,931,316.15 TOT 1,931,316.15 .00 .00 1,931,316.15 Command ===> F1=Help F2=Extended Help F5=Refresh F7=Backwards F8=Forward F9=Process F12=Cancel MONTGOMERY WATSON March 22, 2001 Mr. Matt Singleton Assistant Director of Public Works City of Grapevine Grapevine Service Center 501 Shady Brook Drive Grapevine, Texas 76051 Re: Hilton Lift Station Force Main Upgrade Consideration for Award of Construction Contract Dear Mr. Singleton: The Hilton Lift Station Force Main Upgrade Project was established by the City of Grapevine to facilitate the installation of 18,300 linear feet of 24 -inch force main and appurtenances from the Hilton Lift Station to the intersection of S. Boyd Dr. and Wildwood. Construction activities will include the boring of SH 121 and several streets along with the general shallow trench installation of the remaining portion of the force main. This project was duly authorized for bids in accordance with legal requirements and bids were opened on March 15, 2001. All of the submitted bids were reviewed and a bid tabulation (Attachment A) has been prepared and is attached. Bids received for the project may be summarized as follows: Engineers Estimate of Probable Construction Cost ..................$1,891,606 Number of Bids received ...................................................Seven Number of Responsive Bids Received....................................Seven (two with minor deficiencies) Range of Bid Amounts.......................................................$1, 658,680.92 - $ 2,193,814.00 Lowest Three Bids Received ............................................. Lowest - $ 1, 658,680.92 2nd Lowest - $1,695,310.00 3rd Lowest - $1,710,308.40 The lowest responsive bid was received from Pate Brothers Construction, Inc., a firm based in Kennedale, Texas, in an amount of $ 1,658,680.92. The contractor references, surety, and general equipment capabilities that relate to the project were evaluated in detail (Attachment B). The contractor has performed similar work for both private developers and for the Cities of Ft. Worth, Southlake and Temple. The City of Grapevine Public Works Department was also familiar with the contractor's work. Reports from the cities with comparable construction contracts with Pate Brothers Construction, Inc., describe quality work performance and no recollection of difficulties related to budget and schedule control. Each of the contacts interviewed indicated that they would readily select this contractor for additional work in the future. They also indicated that Pate Brothers Construction, Inc., was very capable in the areas of tunneling and crossing beneath highways using trenchless methods. This capability is an important part of the Hilton Lift Station Force Main Upgrade project. 7557 Rambler Road Tel: 214 360 9929 Delivering Innovative Projects and Solutions Worldwide Suite 1050 Fax: 214 360 9963 Dallas, Texas 75231 MONTGOMERY WATSON On the basis of our research, it is our recommendation that the Director of Public Works of the City of Grapevine consider recommending an Award of Construction Contract to the firm of Pate Brothers i Construction, Inc., for the Hilton Lift Station Force Main Upgrade project in the amount of $l, 658,680.92. We are available to provide additional information to support this recommendation upon request. Sincerely, Wayne K. Hunter, P.E. Principal Enc. Bid Tabulation and Low Bidder Research iN'taY?� ;C yli�iF.R foo c..o ac co•a••e vec•N• 6 az. '25 .;4W 7557 Rambler Road Tel: 214 360 9929 Delivering Innovative Projects and Solutions Worldwide Suite 1050 Fax: 214 360 9963 Dallas, Texas 75231 ATTACHMENT B City of Grapevine Hilton Lift Station Force Main Upgrade Reference Contacts for Pate Brothers Construction, Inc. Reference Contact No. l: Name: Mr. Bruce Dunne Company: Goodwin & Marshall Phone Number: (817) 4294373 Owner/Project Name: City of Ft. Worth/Northside 111 24" Waterline Date and Time Contacted: 3/16/01/9:30AM Contacted by: Ron Hartline Record of Communication: Mr. Dunne was the engineer of record for the Northside 111 24" waterline. He was responsible for all aspects of the project from design and bidding to construction oversight. Mr. Dunne indicated that he was very familiar with Pate Brothers work. He indicated that he had worked with Pate Brothers on numerous projects for over 10 years. He thought that they were a capable contractor. He could not recall having any major problems with them in the past. He indicated that Pate Brothers had installed numerous force mains of various sizes under his oversight and that they had always done a great job. He also mentioned that Pate Brothers had completed a 400' bore under I-35 at a depth of 35'as part of the Northside III project. He indicated that they did a great job on those boring activities as well. He also mentioned that there were no change orders on the Northside III project and that Pate Brothers completed the project on time and on budget. He stated that he would definitely use Pate Brothers again on future projects. Reference Contact No. 2: Name: Rick Kasberg Company: Roming-Parker Phone Number: (254) 773-3731 Owner/Project Name: City of Temple/Pepper Creek Trunk Sewer Date and Time Contacted: 3/16/01/10:00AM Contacted by: Ron Hartline Record of Communication: Mr. Kasberg was the design engineer for the Pepper Creek project. He indicated that had done work with Pate Brothers since the mid -80's. He said that they subcontract a lot of their work but they use very qualified subcontractors. They have always done a great job on his projects. He indicated that Pate Brothers was a very capable contractor for force main installation and could also handle tunneling. He indicated that they did an outstanding job tunneling under 1-35 as part of the Pepper Creek project. They installed a 30" force main under I-35 at a depth of 50' below grade. He stated that Pate Brothers completed the job on time and on budget. He also indicated that no out of the ordinary change orders were requested on this project. His only complaint was that Pate Brothers does not like to do a lot of paperwork. He indicated that he would use Pate Brothers again on future projects. Reference Contact No. 3: Name: David Flemming Company: City of Southlake Phone Number: (817) 481-5581 Owner/Project Name: City of Southlake/Install 18" Waterline Date and Time Contacted: 3/16/01/10:30AM Contacted by: Ron Hartline Record of Communication: Mr. Flemming indicated that based on past experience with this contractor, they do a very good job. He stated that they are very capable of installing force mains and that they had completed several similar projects for the City of Southlake through the years. He indicated that on past jobs they did a very good job on keeping change orders to a minimum and completing the projects on time and on budget. He indicated that he was having some minor problems on a new project with Pate Brothers but he thought that the problems could be worked through. The project was behind schedule because Pate Brothers started the project late. He also mentioned that they are submitting Change of Condition claims with more frequency on this particular project. He indicated that we should make sure they are ready to start the project when we need them to begin. He indicated that he would use Pate Brothers again on future projects. Reference Contact No. 4: Name: Russell Laughlin Company: Hillwood Development Phone Number: (817) 224-6000 Owner/Project Name: Hillwood Development/Eagle Parkway 16" Waterline Date and Time Contacted: 3/19/01/7:45AM Contacted by: Ron Hartline Record of Communication: Mr. Laughlin stated that Pate Brothers Construction is on his preferred vendors listing and Hillwood has used this contractor on many projects at Alliance Airport and in their Westlake development. Pate Brothers is currently working on a similar force main and lift station project in Westlake and is doing a great job. He indicated that they are qualified to install force mains and are also very good at boring and tunneling under highways. They have completed 10-12 borings under Highway 114 that have ranged from 75' to over 300'. He indicated that they subcontract the boring work but their contractor does an outstanding job. To his knowledge, Pate Brothers also does a good job when excavating around utilities in tight quarters. Mr. Laughlin was not aware of any utility interruptions that had occurred as a result of Pate Brothers work on his projects. He also indicated that Pate Brothers does a good job staying on schedule and within the original contract budget. He could only remember one time when he had to get into an argument with Pate Brothers over a Change Order issue, but the matter was quickly resolved. He indicated that he would be using Pate Brothers on future Hillwood projects. Reference Contact No.5: Name: Curtis Bergthold Client: City of Grapevine Phone Number: (817) 410-3138 Date and Time Contacted: 2:30 PM Contacted by: Ron Hartline Record of Communication: Mr. Bergthold is a Construction Inspector with the City of Grapevine. Mr. John Robertson, P.E. indicated that he would be a good contact within the City of Grapevine that could provide information concerning the capabilities of Pate Brothers Construction, Inc. Mr. Berghold indicated that he had worked with Pate Brothers Construction, Inc. about eight years ago and did have some problems with their staff and one contract claim requesting additional funding. He indicated that the claim dispute was resolved between the parties. He had not had any recent problems with this contractor, but he was not sure if they had worked for the City of Grapevine recently. He also stated that he had done some investigation into the construction capabilities of this firm. His investigation has also indicated that Pate Brothers Construction, Inc. appears to be a capable contractor. Due to some internal staff changes that have occurred within the Pate Brothers organization, he indicated that he would select this contractor again in the future. m 8888$$8 . 88888888l$$Mu$ 11 0 Mal 01 W� Z, Z, 0 wzw T w 0 8888888888888588888888 O 8$88858888$88$8888888 1 N a; 0; .1 1 I> id .i WI: wwwwww 0 0 woo "O 0 . .p"",0000 q c� -i C'j V Ct MO C1 Iq 1%Q N 1E q t R w E E E E S E w w 9 lgggIS5 .5 ul uH 3 ..3 q 8 8 gat 72 -2 S, A6 o il s 2.; 72 1.; a3__ scc .6 .222�m- 2. 2. 1 . . '6 y5 L, P -. � Tit - D;j . . I 7i o 2 �f x 8. A 0 Z 888888888888888888888 w V) w co ww PP U) 26 2.2 ZM wpgw 0 t2 5. 0 0 0 zz 0 I wzw 0000000 ......... woo". pp 0 0 mWm 0 Im w zzzw>zT D ti 1.2 N O EMR18 8 8 DJ M919MERROM ps ! Tlk a a DI wwzw .- E E E E ss 'N 'i il; 8 .33. 22 8-10 &. .2 ri w -T cr NOT. 0 z 2 2 Z 'n 3; towmn ol 0 0 L) 10 9 0 t2 E