HomeMy WebLinkAboutItem 14 - Fire Station No. 5MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER 0
MEETING DATE: APRIL 17, 2001
SUBJECT: FIRE STATION NO. 5 RESOLUTION TO COMPLETE
CONSTRUCTION OF FACILITY
RECOMMENDATION:
City Council consider a resolution ratifying staff approval of various contracts and
expenditures leading to the completion of Fire Station No. 5 in the combined total
amount of $ 125,304.10, and take any necessary action.
FUNDING SOURCE:
BUDGET
Design
Construction
Testing
Quint & Ambulance
Furnishings/Fixtures
Contingency
TOTAL
FUNDING SOURCE:
Amount
Award
$ 106,009.00
878,231.00
122,459.10
4,005.00
634,261.05
35,000.00
108.671.95
2.845.00
$ 1,766,178.00
$125,304.10
Amount Award
99 GO Bonds $1,625,230.00 125,304.10
95 GO Bonds 15,000.00
Lease Fund 125.948.00
TOTAL $ 1,766,178.00 $125,304.10
Percent
6.0%
49.7%
.2%
35.9%
2.0%
6.2%
100%
Percent Acct. Nos.
92.0% 177-48840-010-210
.9% 177-78357-008
7.1%
100.00%
April 11, 2001 (10:24AM)
At the time Council authorized the termination of the construction contract with AMEX
Cost Consultants, Inc., the remaining balance on the contract (including retainage) was
$179,029.56.
On December 19, 2000, City Council approved termination of the construction contract
with AMEX Construction and subsequently approved a contract with Vandel and
Overstreet, Inc. to complete the interior work. This interior work contract was in the
amount of $79,050.00.
Subsequently, staff approved several more contracts with Vandel and Overstreet, Inc.
These contracts are as follows: Contract No. 2 — To address exterior punch list items in
the amount of $8,917.00; Contract No. 3 - To complete items to bring the facility into
compliance with Texas Accessibility Standards and remaining interior punch list items in
the amount of $8,894.00; Contract No. 4 — To address refabrication of kitchen
counterwork adjacent to gas stove due fire concerns in the amount of $2,845.00;
Contract No. 5 — To repair a non-structural crack in the apparatus bay wall in the
amount of $2,990.00.
In addition, Staff also executed contracts with Seyforth Roofing, ABC Flag Company and
Tony's Metal Works in the amounts of $1,269.00, $2,461.00 and $340.00, respectively.
The Seyforth Contract provided roofing services, ABC Flag Company was hired to install
a flag pole for the Station, and Tony's Metal Works was hired to construct a wrought iron
fence at the Northeast corner of the property.
The Staff also expended funds to acquire products from vendors previously held
contracts with AMEX Construction. Since AMEX owed the vendors money, they refused
to release any inventory without full payment. The expenditure included payment of
$14,364.00 to Elliott's Electric Supply for exterior and apparatus bay lights.
Overhead Door Company of Fort Worth resolved problems with the apparatus bay
doors. These costs totaled $4,174.10.
All of the above detailed costs will be deducted from the remaining contract balance of
$179,029.56. However, the Vandel and Overstreet Contract No. 4 (counterwork) will be
paid for out of Project Contingency Funds due to the fact that the original counter was
built as designed. The remaining funds will be turned over to the Bonding Company for
disbursement to claim holders.
Irrigation and Landscaping were not included in the construction contract. There were
separate funds allocated in the Project budget for irrigation and landscaping. A
contractor has been hired and is working to complete the projects.
April 11, 2001 (11:26AM)
A total of $125,304.10 was spent to complete the scope of work originally required by
the contract documents and specifications.
Staff recommends approval of the resolution.
RHP/JLH
0:\AGENDA\04-17-01 Tire Station #5 AGM.doc
April 11, 2001 (10:24AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE RATIFICATION OF CONTRACTS
TO COMPLETE THE CONSTRUCTION OF FIRE STATION
NO. 5 AND AUTHORIZING THE STAFF TO EXECUTE SAID
CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine is desirous of completing the construction of Fire
Station No. 5 to allow Fire Department Personnel to place the facility in operation to
protect and defend the health, safety and welfare of the citizens of Grapevine; and
WHEREAS, City Staff needs to execute various contracts in the amount of
$106,766.00 in order to complete this project; and,
WHEREAS, City Staff also needs to make expenditures in the amount of
$18,538.10 to complete this project; and,
WHEREAS, the costs of these contracts and expenditures will be deducted from the
remaining construction contract balance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies the initiated work
and authorizes the purchase of goods and services in the amount of $125,304-10
necessary to complete construction of Fire Station No. 5.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the completion of the construction of Fire Station No. 5.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2001.
ATTEST:
RES. NO.