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Home My WebLink About2024-01-18 Regular Meeting Agenda City of Grapevine, Texas Golf Course Advisory Board January 18, 2024 5:00 P.M. Grapevine Golf Course Clubhouse (Multipurpose Room) 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not schedu led on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board’s consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Oath of Office new members (Robert Singletary) 2) Summary of Golf Course operations 1st Quarter (Robert Singletary) 3) Golf Course maintenance report (Merlin Tielkemeier) 4) Persimmons Bar and Grill update (Archie Grine) 5) Instructional programs & golf outings (Eric Hunt) Consideration of minutes Consider approval of the minutes of the October 19, 2023 meeting and take any necessary action. Adjournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Robert Singletary, at 817-410-3379 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 12th DAY of January, 2024 AT 5:00 P.M. Robert Singletary Director of Golf STATE OF TEXAS *0 ;Mlrl The •I Course Advisory Board of the City of Grapevine, Texas met in regular sessil *n this 1811 day of January 2024 at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: I Louis Capone Member (Present) — Mario VaIles Member (Not Present) Robert Blalock Member (Present) To Cherry Member (Not Present but in attendance via phone) Deborah Gore Member (Present) X Ronnie Hatley Member (Present) Dion Christison Member (Not Present) Bryan Humphreys Member (Present) Jonathan all Member (Present) Robert Singletary Director of Golf Eric Hunt Head • Professional Merlin Tielkemeir Head Superintendent Archie Grine Restaurant Manager Paul Slechta City of Grapevine Council Member (Present) CALL TO ORDER Robert Singletary called the meeting to order at 5:02pm (Tom Cherry not in attendance in person). r#AMA.=VJF00U No citizen commentsm 1) Tara Brook, from the city of Grapevine, did the oath of office for Jonathan Wall, Bryan • and '• Hatley. 2) '•i commented on the executive summary report. Rounds were slightly higher to prior year with green fee and cart fee revenue up due to rate increase. Merchandise revenue was up slightly as we did a big clearing out sale during the month of December. Total revenue was up 12% to prior year. We covered the greens starting on January 13th and remained covered until the 21 st. We have been lucky last winter as we only covered • The 1 st quarter continued to be • with small to • outings. The successes we encountered was Persimmon's added special events to drive more business. David's junior academy continues to thrive. Some challenges we faced were the continued struggle with Trojan batteries in the golf carts. Some carts will only last 9 holes which puts pressure on the operation. We are wanting the carts to last until October to put the expense into FY2025. Being a busy golf course puts wear and tear on the golf course so we are trying to put more rope on the course to maintain traffic patterns. We promoted Pat Shaunessey to shop attendant from outside service to help the golf professionals take one more day off during the slower months. Lance Venable went on medical leave as of December loth, 2023 due to another tumor mass on h spine. He is doing PT at the present time. i 3) Merlin commented on the golf course conditions. They are in winter mood which consists of trimming trees and drainage work. They completed the drainage work on BB #2 which will help dry out the fairway better after rains. They have been chasing leaves throughout the course which takes time. They tried a different spray on the poa which did ok. It did not remove the poa just set it back. It is not as clumpy as it was last year, just thinner. They will be using a growth regulator to keep the poa and the Bermuda the same height. They will not use the same chemicals until the poa is resistant. They will continue to verticut the top plant of the poa to make putting surfaces smoother. Going into the winter the greens are good and they course is in great shape. RB asked if there would be more cart it work completed. RS commented on future cart path work that will need to be fit into the budget in the upcoming months. We will look to reseal some areas to be less invasive. Merlin was recognized by his peers for a lifeline achievement award. BH asked if he has enough staff and MT commented he has 1 open position to fill but is using a couple of part time temporary workers who mow greens in the morning. RS asked about the depths of the bunkers. We have 1 PT worker who has worked on several throughout the course but it is a massive process. 4) Archie feels good about the 1 sl quarter, but wished the revenue numbers were highI than budgeted. He got to see what his team could do when the restaurant is busy... from servers to kitchen to supervisors. The supervisors have worked on a new menu that will be rolled out the lst of March. They are doing lots of different topic nights to drive revenue. The current team is continuing to stay in place and not much or any turnover in a turnover business. The kitchen crew is very helpful with different ideas. RS & EH meet with the Persimmon's management team every Wednesday to discuss upcoming events and different topics so all can be on the same page. 5) Eric commented on the instruction programs which continue to flourish. David is 41ing great work with the junior academy and have utilized the old clubhouse to do some inside instruction. He is using a launch monitor more on Friday nights to promote more instruction to the juniors. It helps them with exactly how far they hit the ball. The *uting business continues to be positive and EH always quotes food into the overall prices. Groups of 24 or more will continue to be quoted with food inside the overall price. We are a very popular place for groups and it continues to be a battle to accommodate groups and not lose our identity. CONSIDERATION of MINUTES Consideration to approve the minutes from the October 19th, 2023 meeting were approved by a motion by Ronnie Hatley with a second from Lou Capone. ADJO111RIMPEAT Robert Singletary asked for an adjournment of the meeting (5:40pm) and a second was made by Jonathan Wall. All were in favor and no one opposed. ATTEST: 119 Robert Singletary 9 API--IROVED: Tom Cherry Chairman