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HomeMy WebLinkAboutItem 11 - Adopt a Road ProgramMEMO TO FROM: MEETING DATE SUBJECT: RECOMMENDATION: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER 0 DECEMBER 7, 2004 ADOPT -A -ROAD PRORAM The Parks & Recreation Advisory Board and staff recommend the City Council consider approval of an Adopt -A -Road agreement with Grapevine Masonic Lodge #288 for Dove Loop, from Main Street to Dove Road. The application is attached for Council review. FUNDING SOURCE: Adopt -A -Road signage would be placed at both ends of the limits of each program area. The cost of the signs is approximately $75 and would come from the Grounds Maintenance Account 100-42205-312-3. BACKGROUND: The proposed agreement is for a period of two years and requires the applicant to pick up litter or do other maintenance a minimum of six times per year. The Parks & Recreation Advisory Board approved the agreement at the November 18, 2004 meeting. If approved by the City Council, the City will have a total of 32 active Adopt-A- Road/Park/Trail programs. DE November 30, 2004 (1:07PM) Tab il, "on of Bids CitJrapevine Name of Bidder ........................................... PremierCrete Address .................................................... 1801 Royal Lane Citv,State,Zip ............................................. Dallas, TX 75229 208-200,5t; I'M 11/5/2004 g- "' � ', , '010 Co.:ence 7 1 3 c M AW 10/211 10/14/2004 LN W Superior Concrete Prod. American DecorCrete P.O. Box 201625 2804 Prestige Rd. Arlinqton, TX 76006 Keller. TX 76248 Purchase, install and provide all labor and material to construct approximately 1,600 SF of concrete fence as s ecified in solicitation 208-2005 Labor I Each J $19,200.001 $19,200.00 $30,560.00 $30,560.00 $19,200.00 $19,200.00 Material 1 Each 1 $52,800.001 $52,800.00 $45,840.00 $45,840.00 $59,760.00 $59,760.00 GRAND TOTAL ............................................ T$-72,000.00 $76,400.00 $78,960.00 NO '�*ONAW"4b Verticrete of Texas Oldcastle Precast Artco International, Inc. ,Rebcon, Inc. Low Bid: PremierCrete $72,000.00 Next Low: Superior Concrete $76,400.00 Next Low: American DecorCrete $78,960.00 The City of Grapevine will work with the adopting group to determine the specific section of roadway to be adopted. Such factors as width of right-of-way, geometrics, congestion and reduced sight distance of roadways may be considered by the City in determining what roadways shall be eligible for adoption. (Name of Organization) (Date of Application) 0, 30X® I �l (Mailing Address) lz IgFVI )e TX - C7 % / (City, Zip Code) (President, Chairperson or Authorized Representative) (Name of Contact Person) (Day Phone No.) (Mailing Address) (Evening Phone No.) 0,,,vJ- -1-x -7It, 81 I (City, Zip Code) Approximate number of people participating in each cleanup —&-10 Roadway section you are interested in adopting: 00Ui Lunn i i,, 1"Ar.j -r7 Mail this form to: Attention: For further information, call (817) 410-3122. CITY OF GRAPEVINE Doug Evans Director of Parks and Recreation P.O. Box 95104 Grapevine TX 76099 The City of Grapevine, Texas, hereinafter called the "City," and hereinafter called the "Group," recognize the need and the desirability of litter -free roadways and are entering this Agreement to permit the Group to contribute toward the effort of maintaining litter -free roadways. By signature below, the Group, both jointly and severally, acknowledge the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: • Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a particular adopted section. • When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. • Groups shall be required to adopt a minimum of 1/2 mile of roadway for a minimum period of at least two (2) years. The Parks & Recreation Advisory Board would prefer that the group adopt a road on the attached list but will consider other locations. • Groups shall pick up litter a minimum of six (6) times per year and at such additional times as required by the Director of Parks and Recreation. • The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. • The Group shall appoint or select a chairperson to serve as spokesperson for the Group. • The Group shall obtain required supplies and materials from the City during regular business hours. • Individuals shall wear City -supplied and approved safety vests during the trash pickup. • The Group shall be responsible for placing litter in trash bags furnished by the Parks and Recreation Department. • Unused materials and supplies furnished by the City shall be returned to the City within one week following each cleanup. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. • Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup on the adopted section. • The Group shall have the option of renewing the agreement subject to the approval of the Director of Parks and Recreation and continuation by the City's Adopt -A -Roadway Program. • The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -A -Roadway program. The City agrees to accomplish the following: • Work with the Group to determine the specific section of City roadway right-of- way to be adopted. • Erect a sign at each end of the adopted section with the Group's name or acronym displayed. • Provide safety vests, trash bags and safety literature. • Remove the filled trash bags the following week after the pickup. • Remove litter from the adopted section only under unusual circumstances, i.e., to remove large, heavy or hazardous items. Additional terms and conditions: — 1..... E..... i If in the sole judgement of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days notice the City may terminate the adoption agreement and remove the signs. This agreement may be modified in scope or altered in any other manner at the sole discretion of the City. The City reserves the right to modify or cancel the Program at any time, and for any reason at its sole discretion. The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual details of picking up litter from the section of roadway adopted by the Group, and, in picking up litter, the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for (Location of Adopted Section) and the Group accepts the responsibility of picking up litter on this section of roadway and promoting a litter -free environment in the city for a period beginning , 20_ and ending , 20_. R YA o� M�s�rr i -©DGS G o Name of Group (As it will appear on the signs) 644 deLf k� Adopt -A -Roadway Chairperson (Print) City Manager City of Grapevine ! i!211 101 - M11 I go, W&O-Eqla W. r 2- 0-0., J � I i ------ re for Group ,2-000moo c� �R- ra {�' J� �6�( (� � 26 f�- ©ro�"'�.- (Vf7) 2 ��2q$ Address Daytime and Evening Phone Nos. Initially Approved by Parks & Recreation Advisory Board Initially Approved by City Council Last Renewed by Parks & Recreation Advisory Board O;\EVANS\ADOPT-A-AREAS\ADOPTROAD FORM