HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session (Executive
Session) on this the 7th day of December, 2004 at 7:00 p.m. in the City Council
Conference Room, Second Floor, 200 South Main Street, with the following members
present to -wit:
William D. Tate_
Ted R. Ware
Sharron Spencer
C. Shane Wilbanks
Roy Stewart
Darlene Freed
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Clydene Johnson absent, with the following
members of the City Staff:
Roger Nelson City Manager
Bruno Rumbelow Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:03 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) real property regarding the sale, lease or acquisition of property relative to Lot 39, Block
3, Placid Peninsula, Section A, pursuant to Section 551.072 and
(B) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate and
expand in the City; with which businesses the City is conducting economic development
negotiations pursuant to Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Roger Nelson
stated there was no action necessary relative to the closed session under Section 551.087,
Texas Government Code.
Regarding Section 551.072, City Manager Nelson requested authorization to accept the
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bid from Mr. Robert VanTil of $42,967.36 for the purchase of Lot 39, Block 3, Placid
Peninsula, Section A.
Council Member Spencer, seconded by Mayor Pro Tern Ware, offered a motion to
authorize Staff to accept the bid from Mr. Robert VanTil of $42,967.36 for the purchase of
Lot 39, Block 3, Placid Peninsula, Section A. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
NOTE: City Council continued with the Regular City Council meeting in open session in
the Council Chambers.
UIT-0 T0111.101 01 ITA x M
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of December, 2004.
ATTEST:
Linda Huff
City Secretary
2
William D. Tate
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of December, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200
South Main Street, with the following members present to -wit:
William D. Tate
Mayor
Ted R. Ware
Mayor Pro Tern
Sharron Spencer
Council Member
C. Shane Wilbanks
Council Member
Roy Stewart
Council Member
Darlene Freed
Council Member
constituting a quorum, with Council Member Clydene Johnson absent, with the following
members of the City Staff:
Roger Nelson
City Manager
Bruno Rumbelow
Assistant City Manager
John F. Boyle, Jr.
City Attorney
Linda Huff
City Secretary
Jennifer Hibbs
Assistant to the City Manager
Mayor Tate called the meeting to order at 7:58 p.m.
INVOCATION
Council Member Stewart delivered the Invocation.
Dr. John Collins, President of Texas Trails Network, recognized the City of Grapevine and
the Parks & Recreation Department for its support of Texas Trails. Dr. Collins presented
Mayor Tate with the Texas Trails Network "Great Texas Trailhead" Award in recognition
of the City's vision, leadership and commitment to trail development and advocacy. He
presented Parks & Recreation Director Doug Evans the Texas Trails Network "Great Texas
Trail Boss" Award for leadership and promotion of trail development. He presented
Assistant Director of Parks & Recreation Joe Moore the Texas Trails Network "State Trail
Advocate" Award. He commended the City of Grapevine for its 19 miles of trails.
Assistant Director of Public Works/Engineering Stan Laster recommended approval of an
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ordinance adopting the City of GrapevineThoroughfare Plan Revised 2004. He stated it
was necessary to adopt the revisions to the City's Thoroughfare Plan to replace all prior
versions of the Thoroughfare Plan. The 2004 Revision reflects the current configuration
on land and removes some roads that are no longer feasible due to the City's
development.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
ORDINANCE NO.2004-78
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ADOPTING THE CITY OF
GRAPEVINE THOROUGHFARE PLAN REVISED 2004;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Traffic Engineer Ramana Chinnakotla recommended approval of the award of Bid
206-2004 Texan Trail Signage Project to Tahari Enterprises for the purchase and
installation of highway signage along State Highway 114 in the amount of $33,129.38.
Mr. Chinnakotla reported these are the five signs allowed by TxDOT and that the City
would later install additional signage within the City directing traffic to the Gaylord Texan
Resort and Convention Center on Lake Grapevine.
Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
ITEM 4. RESOLUTION FINANCE FY2005 EXPENDITURES
Administrative Services Director Bill Gaither recommended approval of a resolution
expressing intent to finance expenditures to be incurred as authorized in FY2005 budget.
The resolution allows for reimbursement of payments for equipment and vehicles and for
the construction of various improvements authorized for the Lake parks.
Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
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12/07/04
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE
EXPENDITURES TO BE INCURRED AND PROVIDING AN
EFFECTIVE DATE
ITEM 5. RESOLUTION RATIFY SILVER LAKE CAMPGROUND TOPOGRAPHICAL
SURVEY
Parks & Recreation Director Doug Evans recommended approval of a resolution ratifying
Staff's action in authorizing a topographical survey of the west side of the Silver Lake
Campground and to approve a contract with Moak Surveyors, Inc. for the complete survey
of the campgrounds for a total cost of $20,600.00.
Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
RESOLUTION NO. 2004-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, RATIFYING THE ACTION OF STAFF
IN AUTHORIZING A TOPOGRAPHICAL SURVEY FOR THE
SILVER LAKE CAMPGROUND AND PROVIDING AN
EFFECTIVE DATE
ITEM 6. APPROVAL OF SILVER LAKE CAMPGROUND CONCEPT PLAN
Parks & Recreation Director Evans recommended approval of the concept plan for Silver
Lake Campground that was prepared by Carter & Burgess. The improvements include:
upgrade of the electrical service, installation of five self-service cabins, replace existing
restroom facilities, add ten courtesy docks to existing waterfront camping sites, create 13
new RV pad sites, construct a small reservation pavilion and install signage identifying the
Environmentally Sensitive Areas as identified by the Corps of Engineers.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
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12/07/04
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
ITEM 7. AUTHORIZE ENGINERING SERVICES CONTRACT, MALCOLM PIRNIE,
INC.
Assistant Director of Public Works/Operations Matt Singleton recommended approval of
an engineering services contract with Malcolm Pirnie, Inc. in an amount not to exceed
$38,898.00 to perform a study of the chloramine residual in the water supply of the
southern part of Grapevine. The study will determine the effects of the combination of the
Grapevine and TRA treated water sources as well as the treatment techniques for the
respective waters.
Motion by Council Member Freed, seconded by Council Member Spencer, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
9 00
EAST ADDITION
Assistant Director of Public Works/Engineering Stan Laster recommended approval of an
ordinance abandoning 854 square feet of the existing fifty foot drainage easement located
through Lot 4, Block 1, Windsor Forest East Addition.
Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
ORDINANCE NO. 2004-79 —
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A DRAINAGE EASEMENT IN THE CITY OF
GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
ITEM 9. APPROVAL OF 79TH LEGISLATIVE AGENDA
City Manager Nelson recommended approval of the City's legislative agenda for the 79th
n
12/07/04
Legislature that includes streamlined sales tax initiatives, property appraisal and revenue
caps, school finance reform, unfunded mandates, criminalization of the burglary of motor
vehicles, DFW Airport, Northeast Transportation Service funding and utility regulation.
Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. There were none.
Item 10. Resolution, Training Agreement, Texas Commission on Law Enforcement
Officer Standards and Education
Acting Police Chief recommended supporting the Training Agreement with the Texas
Commission on Law Enforcement Officer Standards and Education (TCLEOSE).
Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as
recommended prevailed by the followina vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
RESOLUTION NO. 2004-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUPPORTING THE CONTRACTUAL
TRAINING PROVIDER -CONTRACT WITH THE TEXAS
COMMISSION ON LAW ENFORCEMENT OFFICER
STANDARDS AND EDUCATION; AND PROVIDING AN
EFFECTIVE DATE
Item 11. Adapt -A -Road Agreement, Dove Loop
Parks & Recreation Director recommended approval of an Adopt -A -Road Agreement with
Grapevine Masonic Lodge #288 for Dove Loop, from Main Street to Dove Road.
Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
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12/07/04
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
Item 12. Resolution, Sole Source Provider, Dynix, Inc.
Library Director recommended approval of a resolution declaring Dynix, Inc. as a sole
source provider and authorizing the renewal of the current service and maintenance
agreement for the Library Information System in an amount not to exceed $21,312.52.
Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
RESOLUTION NO. 2004-52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A SOFTWARE
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
Item 13. Award Bid 208-2005 Concrete Fence
Public Works Director recommended award of Bid 208-2005 Concrete Fence to
PremierCrete Products for a fence at the City's Service Center in the amount of
$72,000.00.
Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
Item 14. Consideration of Minutes
City Secretary recommended approval of the minutes of the November 16 and November
30, 2004 City Council meetings as published.
12/07/04
Motion by Mayor Pro Tern Ware, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed
Nays: None
Absent: Johnson
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of December, 2004.
ATTEST:
Linda Huff
City Secretary
VA
F."199000151 rel
William D. Tate
Mayor