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HomeMy WebLinkAboutItem 04 - City Officers ElectionITEM MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER , MEETING DATE: FEBRUARY 1, 2005 SUBJECT: RESOLUTION CALLING 2005 CITY OFFICERS ELECTION RECOMMENDATION: Staff recommends the City Council adopt a resolution calling the 2005 City Officers Election for Saturday, May 7, designating the polling place, election judges, and, if necessary, a run-off election to be held on June 11, 2005. FUNDING SOURCE: City Secretary's Election Account 100-44540-103-1. BACKGROUND INFORMATION: Staff recommends the Grapevine Community Activities Center, 1175 Municipal Way, be the election day site, as well as the early voting by personal appearance site. Early voting and election day voting will be conducted in compliance with the Texas Election Code. Mr. Ben Pearson has agreed to serve as the Election Judge, Mr. Bryan Carlson willl serve as the Alternate Election Judge, and up to ten election clerks will be contacted to serve with them. The first day for candidates to file for a place on the May ballot is Monday, February 7, 2005 and the last day is Monday, March 7. State law provides that write-in candidates' last day to file is Monday, March 14. An election schedule for 2005 is attached for Council's review. Those positions to be placed on the ballot are City Council Place 5 (Ted R. Ware) and City Council Place 6 (Roy Stewart). LH/jcb Attachment 01/26/05 10:52 AM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2005 CITY OFFICER ELECTION TO BE HELD ON MAY 7, 2005; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of general city elections on the first Saturday in May; and WHEREAS, the City desires to conform its practices with State law; and WHEREAS, the Charter of the City of Grapevine, Texas provides that the Election Code of the State of Texas is applicable to the City Council and Run -Off Elections, and in order to comply with said code an order should be passed establishing the procedure to be followed in said election, and designating the voting place for said election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That the Regular City Officer Election for the City of Grapevine is hereby called for Saturday, May 7, 2005, for the following: COUNCIL, PLACE 5 COUNCIL, PLACE 6 Section 2. All eligible City of Grapevine voters shall cast their ballots at the Grapevine Community Activities Center, 1175 Municipal Way, between the hours of 7:00 a.m. and 7:00 p.m. Section 3. All early voting shall be conducted pursuant to and in accordance with the applicable provisions of the State of Texas Election Code. Section 4. The Chief Election Judge shall be Mr. Ben Pearson and the Alternate Election Judge shall be Mr. Bryan Carlson. Said Election Judge shall have the ability to hire up to ten (10) clerks to assist in holding the election. The Alternate Election Judge shall also serve as the presiding judge of the Early Voting Ballot Board. Two or more of the clerks serving at the polling place shall make up the members of the Board. Section 5. All candidates must file their applications to become candidates with the City Secretary of said City at City Hall, Grapevine, Texas on or before 5:00 p.m. the 61 st day from the date of said election. That all of the said applications shall be on a form approved by the City Secretary and shall be in compliance with the City Charter and the State Election Code. Section 6. That the City Secretary shall post in her office the names of all candidates who have filed their applications in accordance with the terms and provisions of this order. Section 7. The City Secretary is hereby authorized and instructed to provide and furnish all necessary supplies and personnel to conduct said election. Said supplies and personnel shall be furnished at the expense of the General Fund of the City of Grapevine, Texas. Early voting and election day voting will be on the Optech III -P Eagle electronic voting system. Section 8. The City Secretary is hereby instructed to publish notice of said election once in a newspaper of general circulation not more than thirty (30) days before the election and not less than ten (10) days before the election. Section 9. This Resolution shall repeal every prior resolution in conflict herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all other sections of resolutions not in direct conflict herewith, this Resolution shall be and is hereby made cumulative. Section 10. The Mayor shall issue all necessary orders, writs and notices for said election and the returns of said election shall be made to the City Council immediately after the close of the polls and the completion of the counting of the ballots. Section 11. That a run-off election, if necessary, shall be called for June 11, 2005. Section 12. That this resolution shall be effective from and after the date, of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of February, 2005. RES. NO. 2 ATTEST: MIS w MOW 9T."Usfol 01 V LVA I N6*911 DO Feb7 M8[7 Mar Apr 30 May May MAY May 17 June 11 Vz/O3/05 2005 CITY OFFICER ELECTION MAY 7,2Q05 Places 5 and 6 - Resolution calling city officer election 85days) - Post notices, notify judges, request voter list, order supplies - First day for candidates h}file (8gdays) - Last day for candidates to file K61 days) - First day to apply for DlGi| b@i|[t (60 days) Last day for Washington submission ' Draw for order Ofnames ' Ballot to printer - Last day tOfile write-in candidacy (54days) - Last day for candidates tOwithdraw (53days) - Memo tOcandidates, first contribution/expenditure report due 4/7 - Last day to register to VOt8 /30 days) - First Contribution & Expenditure Report due - Notice b]Fort Worth Star Telegram and Grapevine Sun (not earlier than 30 days' not later than 10\ Publish 4/17 - Prepare for early voting - First day to early vote (17days) - Post specimen ballot - Memo tDcandidates, second contribution/expenditure report due 4/29 - Last day tOreceive application for mail ballot - Second Contribution & Expenditure Report due /8days) - Saturday early voting 9 a.m. to 1 p.m. at Community Activities Center - Last day toearly vote (4days) - Election school - ELECTION DAY - Canvass Ballots /1Odays after election) - Run -Off (25thday after canvass -no sooner than 2ODrlater than 45days)