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HomeMy WebLinkAbout1997-10-07 Regular Meeting -5� AG E N DA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 7, 1997 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: Y A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 ! West under Section 551.071, Texas Government Code. B. Real property relative to (1) contemplated real estate transaction regarding 311 South Main Street, 409 South Main Street and 415 South Main Street, and (2) right-of-way acquisition at Grapevine Mills Mall under Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY ' THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. �� IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF OCTOBER, 1997 � AT 5:00 P.M. Lind Huff City Secretary STATE OF TEXAS GOUNTY C?F TARRANT CiTY OF GRAPEVWE The City Councii of the City of Grapevine, Texas met in Special Sessian (Executive Session) on this the 7th day of October, 1997 at 7:00 p.m. in the City Council Conference Raam, Second Floor, 24Q Sauth Main Street with the fa{lawing members , present to-wit: William D. Tate Mayor Ted R. Ware Mayar Pro Tem C. Shane Wilbanks Council Member Jerry C. Pittman Council Member Glydene Johnson Council Member constituting a quorum, with Council Member Sharron Spencer and Council Member Roy Stewart absent, with the following members of the City Staff: Roger Nelsan City Manager John F. Bayle, Jr. City Attorney Linda Huff City Secretary CAL� TO ORDER Mayar Tate called the meeting to arder at 7:04 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litiga#ion relative ta Dallas/Fort Warth International Airport Board's decision relative to proposed Runway 16/34 West; (B) real property relative to {1} contemplated real estate transaction regarding 31 1 South Main Street, 409 South Main Street and 415 South Main Street, and (2) right-af-way acquisition at Grapevine Mills Ma11; and (C) conference with City Manager and Staff ta receive information relative to econamic development prospects under Sections 551 .071 , 551 .072 and 551 .Q75, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayar Tate asked if there was any actian necessary relative to the closed session. City IVlanager Roger Nelsan stated there was no actian necessary relative to (A) pending or cantemplated litigation relative ta DallaslFort Warth International Airport Board's decision relative to proposed Runway 16/34 West; (B) real praperty relative to (1) contemplated real estate transact�on regarding 311 Sauth Main Street, 4Q9 South Main Sfreet and 415 South Main Street and (2) right-of-way acquisition at Grapevine Mills Mall; and (C) conference with City Manager and Staff to receive informa�ian relative to econamic development prospects under Sections 551 .071 , 551 .072 and 551 .075, Texas Government Code. 10/07/97 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of October , � 997, APPROVED: ' 12. Ted R. Ware Mayor Pro Tem ATTEST: Lind Huff City Secretary 2 _ AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 7, 1997 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR . 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks PRESENTATIONS 1. Mayor Tate to present awards for the Outstanding Events of the National Night Out on August 4, 1997, to Kim Welch and Eileen Smith of the Glade Crossing Neighborhood Association and Donna Jo Dennis of the Lakes of Williamsburg Apartments. CITIZEN COMMENTS NEW BUSINESS 2. Consider an appointment to the Metroport Teen Court Advisory Board and take any necessary action. 3. Consider ratifying a contract between Tarrant County and Westhill Construction for the construction of sidewalks and barrier-free ramps and the installation of street lights in the target area within the Original Town of Grapevine under the 22nd and 23rd Year Community Development Block Grant Program and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one ; � business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his � designee, to implement each item in accordance with Staff recommendations. 4. Consider an ordinance amending Ordinance No. 97-44 which adopted the City of Grapevine's Investment Policy and Investment Strategy. Administrative Services Director recommends approvaL 5. Consider an ordinance establishing a policy for administration of financial encumbrances at the end of each fiscal year. Administrative Services Director recommends approvaL 6. Consider a resolution authorizing the City Manager to transfer certain accounts deemed uncollectible to dormant status for subsequent collection by the City Attorney or third part collection agency. Administrative Services Director recommends approvaL 7. Consider authorizing payment to ICS Communications for modernization of telephone equipment. Public Works Director recommends approval. ' 8. Consider awarding the 1996 Sanitary Sewer Rehabilitation Program to Horseshoe Construction, Inc., consider an ordinance amending the Fiscal Year 1998 Capital Budget and authorization for staff to execute said contract. Public Works Director recommends approval. 9. Consider renewal of an Interlocal Agreement for two years with the City of Euless for food establishment inspection services. Development Services Director recommends approval. 10. Consider an agreement with Cub Scout Den 7, Pack 456 of Grapevine for the Adopt-a-Park Program for Pecan Park. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 11 . Consider a resolution authorizing participation in the Household Hazardous Waste Collection Program sponsored by the City of Fort Worth. Parks & Recreation Director recommends approval. 12. Consider award of Bid 7053 Horticultural Chemicals Annual Contract to the � lowest and best bidders meeting specifications: BWI, Estes, Terra International, Lesco, Turf Industries, Seed Research and Wilbur-Ellis. Parks & Recreation Director recommends approval. 13. Consider award of Bid 7060 Police Motorcycles to the lowest and best bidder meeting specifications, Kawasaki of Irving. Police Chief recommends approval. 14. Consider award of Bid 7061 Drainage Control & Retaining Wall Installation to the lowest and best bidder meeting specifications, Marimac. Public Works Director recommends approval. , 15. Consider a resolution declaring certain property surplus and/or salvage and authorize sale at public auction. Administrative Services Director recommends approval. 16. Consider the minutes of the September 16, 1997 City Council meetings as . published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CIN COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF OCTOBER, 1997 AT 5:00 P.M. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of October, 1997 at 7.30 p.m. in the City Council Chambers, Second Flaar, 2Q0 5outh Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Cauncil Member Jerry L. Pittman Council Member Clydene Johnson Cauncil Member constituting a quorum, with Council Member Sharron Spencer and Council Member Roy Stewart absent, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CAL� TQ {�RDER Mayor Tate called the meeting to arder at 7:30 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION. OUTSTANDING NATiONAt NIGHT OUT EVENTS Mayor Tate presented awards far Outstanding Events of the National Night Out Against Crime on Augus# 4, 3997 to Ms. Kim Vl/elch and Ms. Eileen Smith of the Glade Crossing Neighborhood Assaciation and Ms. Donna Jo Dennis of the Lakes of Williamsburg Apartments. He commended all of the Crime Watch Coordinators that had organized 17 groups and held events in their neighborhoads. He noted the programs were very successful. Palice Chief Tom Martin reparted that the National Association of Town Watch had notified � him that Grapevine had been selected as a National Award Winner for the National Night 4ut Program. He commended the Mayor and City Council for their suppart of the program. 10/07/97 ITEM 1A CITIZEN COMMENT. MR. RICHARD CRAFT Mr. Richard Craft, 3584 Twelve Oaks Lane, representing the Lake Grapevine Runners and Walkers, Inc., briefed the City Council regarding the club's promotion and support of outdoor fitness. He noted the volunteer efforts of the club naming the numerous groups/organizations assisted by the 150 member club. Mr. Craft invited all of the City Council to become charter members and stated the club's enthusiasm in working with the City in future projects. ITEM 2. APPOINTMENT METROPORT TEEN COURT ADVISORY BOARD Council Member Pittman offered a motion to appoint Mr. Kevin Busby to a three year term to the Metroport Teen Court Advisory Board to expire in September 2000. The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ITEM 3 RATIFY CONTRACT. 22ND AND 23RD YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT/SIDEWALKS AND STREET LIGHTS. WESTHILL CONSTRUCTION Graduate Civil Engineer Jackie Kleespie requested approval of a contract between Tarrant County and Westhill Construction, low bidder, in the amount of $186,998.00 for the construction of sidewalks and barrier-free ramps and the installation of street lights in Target Area #1 within the Original Town of Grapevine under the 22nd and 23rd Year Community Development Block Grant Program. Ms. Kleespie noted the project consists of the reconstruction and addition of sidewalks, barrier-free ramps and historic type street lights located within the area bounded by Wall Street, Dooley Street, College Street and Jenkins Street. Construction is expected to begin in early November, 1997 with an estimated completion date of February, 1998. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: . Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart „_ 2 10/07/97 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mayor Pro Tem Ware removed Item 11 Resolution, Household Hazardous Waste Collection Program, City of Fort Worth. Item 4. Ordinance. Amend Ordinance No. 97-44. Amend Investment Policy and Investment Strateav Administrative Services Director recommended approval of an ordinance amending Ordinance No. 97-44 which adopted the City of Grapevine's Investment Policy and Investment Strategy. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ORDINANCE NO. 97-110 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 97-44 RELATIVE TO THE CITY INVESTMENT POLICY PURSUANT TO CHAPTER 10 FINANCE, ARTICLE II INVESTMENT OF CITY FUNDS ° OF THE GRAPEVINE CODE OF ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5. Ordinance. Establish Policy on Encumbrances Administrative Services Director recommended approval of an ordinance establishing a policy for administration of financial encumbrances at the end of each fiscal year. 3 10/07/97 Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: � Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ORDINANCE N0.97-111 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RECOGNIZING THAT THE CITY OF GRAPEVINE HAS ENCUMBRANCES AT THE END OF EACH FISCAL YEAR AND IT IS DEEMED APPROPRIATE TO NOT ALLOW THESE ENCUMBRANCES TO LAPSE AT YEAR END AND TO HONOR THEM IN THE SUBSEQUENT FISCAL YEAR; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE " Item 6. Resolution. Aged Accounts Receivable � Administrative Services Director recommended approval of a resolution authorizing the City Manager to transfer certain accounts deemed uncollectible to dormant status for subsequent collection by the City Attorney or third party collection agency. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: � Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart RESOLUTION NO. 97-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RECOGNIZING THAT CERTAIN ACCOUNTS ARE DEEMED ' UNCOLLECTIBLE AND AUTHORIZING THE CITY MANAGER TO TRANSFER THESE ACCOUNTS TO DORMANT STATUS FOR SUBSEQUENT COLLECTION BY THE CITY ATTORNEY OR THIRD PARTY COLLECTION AGENCY AND PROVIDING AN EFFECTIVE DATE 4 10/07/97 Item 7. Authorize Payment to ICS Communications Telet�hone Equipment Public Works Director recommended approval of authorization for payment to ICS Communications in an amount not to exceed 579,868.49 for modernization of telephone equipment. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart Item 8. Award 1996 Sanitary Sewer Rehabilitation Program. Horseshoe Construction. Inc. Ordinance. Amend Fiscal Year 1998 Capital Budget Public Works Director recommended award of the 1996 Sanitary Sewer Rehabilitation Program to Horseshoe Construction, Inc. in the amount of 5894,597.50, recommended approval of an ordinance amending the Fiscal Year 1998 Capital Budget . and authorization for staff to execute said contract. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ORDINANCE NO. 97-112 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE AMENDING ORDINANCE NO. 97-99 RELATIVE TO THE FISCAL YEAR 1997-98 BUDGET BY AMENDING SECTION 1; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE • Item 9. Renew Interlocal Agreement. City of Euless, Food Establishment Inspection Services Development Services Director recommended renewal of an Interlocal Agreement for two years with the City of Euless for food establishment inspection services. 5 10/07/97 Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as � recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart Item 10. Adopt-A-Park. Cub Scout Den 7. Pack 456. Pecan Park Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an agreement with Cub Scout Den 7, Pack 456 of Grapevine for the Adopt-a-Park Program for Pecan Park in south Grapevine. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ITEM 11 . RESOLUTION, HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. CITY OF FORT WORTH This item was removed from the consent agenda and discussed after Item 16. Mayor Pro Tem Ware requested clarification of the proposed program and its cost per household. Assistant Parks & Recreation Director Joe Moore recommended approval of a resolution authorizing participation in the Household Hazardous Waste Collection Program sponsored by the City of Fort Worth. He reported the City of Fort Worth will open a permanent collection facility in downtown Fort Worth in February 1998 and would no longer be holding annual collection events. He stated the City of Grapevine has been invited to participate in the program and would provide funding, not to exceed 150 households, or S 1 1 ,250.00, from the City's Recycling Fund. To monitor use of the facility, residents will need to acquire a voucher from the City of Grapevine Parks & Recreation Department to present to the operators of the Fort Worth facility before dropping off their household hazardous waste. He stated the average participation of any community is approximately 1 % of its residential households. It . was also noted that in the spring of 1998 a mobile collection unit is proposed to be available to participating cities. 6 10/07/97 Motion by Mayor Pro Tem Ware, seconded by Council Member Pittman, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart RESOLUTION NO. 97-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE ENVIRONMENTAL INDEMNIFICATION FOR THE CITY'S PARTICIPATION IN THE HOUSEHOLD � HAZARDOUS WASTE COLLECTION PROGRAM SPONSORED BY THE CITY OF FORT WORTH AND PROVIDING FOR AN EFFECTIVE DATE Item 12. Award Bid 7053 Horticultural Chemicals Annual Contract Parks & Recreation Director recommended award of Bid 7053 Horticultural Chemicals Annual Contract to the lowest and best bidders meeting specifications: BWI, Estes, Terra International, Lesco, Turf Industries, Seed Research and Wilbur-Ellis. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart � Item 13. Award Bid 7060 Police Motorcycles Police Chief recommended award of Bid 7060 Police Motorcycles to the lowest and best bidder meeting specifications, Kawasaki of Irving, in the amount of S 19,152.00 for two motorcycles. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart 7 10/07/97 Item 14 Award Bid 7061 Drainaqe Control & Retaining Wall Installation ° Public Works Director recommended award of Bid 7061 Drainage Control & Retaining Wall Installation to the lowest and best bidder meeting specifications, Marimac, in the amount of 563,732.00. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None � Absent: Spencer & Stewart Item 15. Resolution. Declare Surplus and/or Salvage Property Administrative Services Director recommended approval of a resolution declaring certain property surplus and/or salvage and authorizing sale of said property at public auction. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart RESOLUTION NO. 97-50 A RESOLUTION OF THE CITY COUNCIL OF THE � CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the September 16, 1997 City Council meetings as published. , Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: 8 10/07/97 Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Wilbanks, Pittman & Johnson Nays : None Absent: Spencer & Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2�st day of October , 1997. APPROVED: � �� , Ted R. Ware Mayor Pro Team ATTEST: Linda Huff City Secretary 9