HomeMy WebLinkAboutItem 12 - Mobile Video SystemITEM I! 12,
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER U '� "
MEETING DATE: APRIL 19, 2005
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE A MOBILE
VIDEO SYSTEM FOR THE POLICE DEPARTMENT THROUGH
AN INTERLOCAL AGREEMENT WITH THE
HOUSTON/GALVESTON AREA COUNCIL
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a digital mobile
video system for the Police Department through an existing interlocal agreement with the
Houston/Galveston Area Council in an amount not to exceed $174,394.00.
FUNDING:
Funds are available in the lease fund to satisfy necessary debt payment requirements.
Account 325-48860-000-0-0007
BACKGROUND:
This procurement will be made in accordance with Texas Local Government Code,
Chapter 271.102 which authorizes political subdivisions to contract with each other for
governmental functions such as the purchase of goods and/or services. A local
government that purchases goods or services under this subchapter satisfies any State
law relative to the competitive bidding statutes.
The purpose of this resolution is to approve the purchase of twenty-seven digital mobile
video systems for use in patrol vehicles. This new digital system will replace the old
analog system currently in use. Mobile video systems are required as a part of the
State's racial profiling law. These systems are used to record every traffic stop
conducted by an officer and other incidents where an officer wants to record at least the
conversation he is having with an individual. The recordings are then used to investigate
complaints against officers and they are randomly checked by a supervisor to ensure the
department is adhering to the racial profiling statute.
Staff in Technical Services reviewed a number of systems and requested preliminary
pricing for several systems. One system from Northland Security/Mobile Eye presented
the lowest cost at a total of $165,979.10 but could not provide local representation for
service. If a system failed, Staff would be required to send the equipment in for repair,
leaving a patrol car unusable while the video system is being repaired. Kustom Signals
presented the next lowest cost at $174,394.00 through their contract with the Houston-
Galveston Area Council. The system they presented meets all of the requirements
needed and has local representation.
Staff believes that purchasing the mobile video systems from Kustom Signals through
HGAC would be highly beneficial to the City and recommends approval.
M
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE 27
DIGITAL MOBILE VIDEO SYSTEMS THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT WITH THE
HOLISTON/GALVESTON AREA COUNCIL AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code, Section 271.102 to
enter into a cooperative purchasing program agreement with other qualified entities in the
State of Texas; and
WHEREAS, the Houston/Galveston Area Council is a qualified entity as authorized
by Section 271.101 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has an established Interlocal Agreement
with the Houston/Galveston Area Council and wishes to utilize established contracts
meeting all State of Texas bidding requirements; and
WHEREAS, the Houston/Galveston Area Council has established a contract with
Kustom Signals, Inc. for the following:
Qty. Description Unit Cost Total Cost
27 Ea Digital Eyewitness NXT Systems $ 5,609.00 $151,443.00
1 Ea Digital Eyewitness Media Manager $40,039.00 $ 40,039.00
1 Ea Shipping & Handling $ 1,580.00 $ 1,580.00
1 Ea HGAC Fee $ 2,932.00 $ 2,932.00
1 Ea Rebate Program ($21,600.00) ( $21,600.00)
Total
$174,394.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the digital mobile video systems from Kustorn Signals, Inc. for a total cost not to exceed
$174,394.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said digital mobile video systems.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of April, 2005.
ATTEST:
RES. NO. 2