HomeMy WebLinkAboutItem 09 - Printing ServicesrTEM # -O._
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER AV
MEETING DATE: MAY 3, 2005
SUBJECT: APPROVAL OF AN
PRINTING SERVICES
ACTIVITY BROCHURE
RECOMMENDATION:
ANNUAL CONTRACT TO PROVIDE
FOR THE PARKS AND RECREATION
City Council to consider approval of an annual contract award to F. J. Business Forms to
establish an annual contract for printing services of the parks and recreation activity
brochure. The total annual cost will be $29,147.00. Attached is the bid tabulation for
review.
FUNDING SOURCE:
Funds are available in accounts:
100-42200-312-6 General Fund/Operating Supplies/Athletic ........... $ 8,000.00
100-42200-312-7 General Fund/Operating Supplies/Recreation ...... $21,147.00
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram and the Grapevine Sun on March 31, 2005 and April 7,
2005.
The invitation requested fixed annual pricing to provide printing services to print the
parks activity brochure. The brochure, printed twice annually and mailed to Grapevine
citizens describes the various activities of the Parks and Recreation Department.
Staff issued bid documents to four contractors. Two contractors responded to the
invitation. The lowest bid submitted that met the terms, conditions and specification
requirements was from F. J. Business Forms. This contractor has provided this service
for several years and has performed satisfactorily. A copy of the bid tabulation is
attached for review.
Staff recommends approval of awarding a contract to F. J. Business Forms in a total
annual amount of $29,147.00.
CD
April 26, 2005 (10:04AM)
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