The URL can be used to link to this page

Home My WebLink About1996-12-03 Regular Meeting s AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 3, 1996, 1996 AT 6:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD DINNER AT 6:00 P.M. CALL TO ORDER 1 . Discuss Public Safety Staffing relative to the development of Grapevine Mills. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF NOVEMBER, 1996 AT 5:00 P.M. in a Huff City Secretary STATE OF TEXAS COUNTY OFTARRANT CITY OF GRAPEViNE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of December, 1996 at 6:00 p.m. in Conference Raom #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Jahnsan Council Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the #allowing members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager Christapher Hoaper Assis#ant to City Manager Charly Berry Administrative Secretary CALC TQ �RDER IVlayar Tate called the meeting ta order at 6:05 p.m. ITEM 1 . WORKSHOP PUBUC SAFETY STAFFING GRAPEVINE MILLS MALL City Manager Trent Petty stated that the Grapevine Mills Mall development had proceeded to the point where public safety staffing had ta be considered because security at the mall is crucial from the standpoint of respanse time and the overall perception af security for shoppers. He turned the meeting over ta Palice Chief Tam Martin who briefed the Gouncil on staff requirements. Chief Martin stated that he and his staff had traveled to ather Mills developments thraughout the United States ta assess averall problems with crime and response time in the malls and the need to identify problem areas which the City might face once the mall is aperationai. Chief Martin stated that the Police Department plan calls far a mall detail of 13 officers available on opening day, with four to five afficers on two shifts, seven days a week. The Mi11s wili provide the substation facility, wifih the City providing furnishings. The Police Department will need ta purchase three marked cars, two unmarked cars, a transport van and a surveillance van. The Mills substation 12/03/96 officers will be trained in gang intervention, auto theft prevention, bicycle patrol and be cross-trained as emergency medical technicians. ADJOURNMENT Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adjourn the workshop at 6:30 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman • PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of December , 1996. APPROVED: � r-- William D. Tate Mayor ATTEST: Lind Huff City Secretary 2 - AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 3, 1996 AT 6:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 ' West under Section 551 .071, Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conference with employees under Sections 551 .071 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF NOVEMBER, 1996 AT 5:00 P.M. Lind Huff City Secretary STATE OF TEXAS COUNTY QF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 3rd day af December, 1996 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road, with the #ollowing members present ta-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spsncer Council Member C. Shane Wilbanks Council Member Clydene Johnson Gauncil Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the following members of the City Staff; Trent Petty Gity Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Christopher Hooper Assistant ta City Manager Charly Berry Rdministrative Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1 . EXECUTIVE SES�IQN Mayor Tate announced the City Council would conduct a closed session regarding {A} pending or contemplated litigation relative ta Dallas/Fort Worth International Airport Baard's decision relative ta proposed Runway 1 fi/34 West and (B� conference with City Manager and Staff to receive information relative to ecanomic development prospects under Sectians 551 .072 and 551 .�75, Texas Gavernment Code. Upon reconvening in apen sessian in the Cauncil Ghambers, Mayor Ta#e asked i#there was any action necessary relative to the closed session. City Manager Trent Petty stated#here was no action necessary relative ta {A} pending ar contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative ta proposed Runway 16/34 West under Section 551 ,071, Texas Government Code. NOTE: City Attarney Boyle arrived at 7:00 p.m. 12/03/96 NOTE: Item (B1 conference with City Manager and Staff to receive information relative to economic development prospects was not discussed in Executive Session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. Council Member Pittman was absent. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of December , 1996. APPROVED: — William D. Tate Mayor ATTEST: � Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 3, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS NEW BUSINESS 1 . Consider an appointment to the Grapevine Housing Authority Advisory Board and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider ratifying Staff's action to terminate the City's janitorial services contract with Member's Building Maintenance Corporation. Public Works Director recommends approval. 3. Consider a janitorial services contract with Quality Environmental Services including supplies. Public Works Director recommends approval. 4. Consider a resolution authorizing a donation to the Communities Foundation of Texas in support of Casey's Clubhouse and consider a resolution authorizing participation in a Texas Parks & Wildlife grant to develop Casey's Clubhouse and additional amenities at Dove Park. Parks & Recreation Director recommend approval. 5. Consider an agreement with Wagon Wheel Ranch/K.B.E.T. of Grapevine for the Adopt-A-Road program for Ruth Wall Street. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 6. Consider an interlocal agreement with Tarrant County for third year participation in the Tarrant County NarcoticS Task Force. Police Chief recommends approval. 7. Consider a resolution approving a finalized alignment of Westport Parkway as an element of the Master Thoroughfare Plan. Public Works Director recommends approval. 8. Consider Change Order No. 1 to the Grapevine Mills Site Grading Contract and authorization for Staff to execute said change order. Public Works Director recommends approval. 9. Consider authorizing financial participation in oversizing costs of sanitary sewer construction cost related to Carriage Glen Addition and authorizing Staff to make said payment to Wright Development. Public Works Director recommends approval. 10. Consider award of the Grapevine Mills Paving, Phase I Project contract to the lowest and best qualified bidder meeting specifications and authorization for Staff to execute said contract. Public Works Director recommends approval. 1 1 . Consider rejecting the bid for City Hall appliances from Capital Distributing, Inc. and reawarding the bid to the next lowest and best bidder meeting specifications, Jarrell Company. Assistant City Manager recommends approval. 12. Consider the minutes of the November 19, 1996 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF NOVEMBER, 1996 AT 5:00 P.M. Lin Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of December, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Christopher Hooper Assistant to City Manager Charly Berry Administrative Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. CITIZEN COMMENTS Ms. Jean S. Boney, 3328 Roy Orr Boulevard, Grand Prairie, Texas, requested to address the Council regarding agenda Item No. 10, relative to award of contract for Grapevine Mills On-site Paving, Phase 1 . Ms. Boney stated that she represents Site Concrete, Incorporated whose bid on the project was rejected because of a misunderstanding on her part regarding the bid process. She stated that her company was qualified to perform the work and had submitted a lower bid than the bid accepted, and she expressed regret that no one had contacted her regarding the error. 12/03/96 ITEM 1 . APPOINT GRAPEVINE HOUSING AUTHORITY BOARD MEMBER Mayor Pro Tem Ware stated that due to the untimely death of Housing Authority Board member Carlos Garcia, applications were sought to fill Mr. Garcia's unexpired 18-month term, as well as reconsideration of those applications submitted for appointment in May in the yearly board appointment process. Mayor Pro Tem Ware, seconded by Council Member Spencer, offered a motion to appoint Ms. Suzanne Eisenstark to the 18 month term. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Wilbanks removed Item 4 Consider a resolution authorizing a donation to the Communities Foundation of Texas in support of Casey's Clubhouse and a resolution authorizing participation in a Texas Parks & Wildlife grant to develop Casey's Clubhouse and additional amenities at Dove Park. City Manager Petty removed Item 10 Consider Award of the Grapevine Mills Paving, Phase I project contract. Item 2. Ratification, Termination of Janitorial Contract, Member's Buildina Maintenance Corporation Public Works Director recommended ratification of Staff's action to terminate the City's janitorial services contract with Member's Building Maintenance Corporation. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman 2 12/03/96 Item 3. Award Janitorial Contract, Qualitv Environmental Services Public Works Director recommended award of a janitorial services contract with Quality Environmental Services including supplies in the amount of $109,646.76. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman ITEM 4. RESOLUTION, DONATION TO COMMUNITIES FOUNDATION OF TEXAS RESOLUTION AUTHORIZE PARTICIPATION IN TEXAS PARKS & WILDLIFE GRANT, RELATIVE TO CASEY'S CLUBHOUSE This item was removed from the consent agenda for separate vote and discussed after Item 12. Council Member Wilbanks requested to table this item to the January 7, 1997 meeting to further review the concept plan submitted by the Parks & Recreation Department. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to table until January 7, 1997. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 5 Adopt-A-Road Proqram for Ruth Wall Street Parks & Recreation Advisory Board and Parks & Recreation staff recommended approval of an agreement with Wagon Wheel Ranch/K.B.E.T. of Grapevine for the Adopt-A-Road program for Ruth Wall Street. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman 3 12/03/96 Item 6. Interlocal Agreement with Tarrant Countv for Third Year Participation in P the Tarrant Countv Narcotics Task Force Police Chief Martin recommended approval of an interlocal agreement with Tarrant County for third year participation in the Tarrant County Narcotics Task Force. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 7. Resolution, Adoptinq Final Alignment for Westport Parkway Public Works Director Hodge recommended approval of a resolution approving a finalized alignment of Westport Parkway and its connection with Stone Myers Parkway as an efement of the Master Thoroughfare Plan. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman RESOLUTION NO. 96-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE ADOPTION OF THE PREFERRED ALIGNMENT OF WESTPORT PARKWAY AS AN ELEMENT OF THE MASTER THOROUGHFARE PLAN; AND PROVIDING AN EFFECTIVE DATE Item 8. Chanqe Order No. 1 , Grapevine Mills Site Gradinq Contract Public Works Director Hodge recommended approval of Change Order No. 1 to the Grapevine Mills Site Grading Contract in the amount of $115,236.20 and authorization for Staff to execute said change order. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: 4 12/03l9� Ayes : Tate, Ware, Spencer, Wilbanks, Jahnson & Stewart Nays : R1ane Absent : Pittman Item 9. Sanitary Sewer Oversizinq Reimbursement Public Warks Director Hadge recammended authorizing financial participatian in oversizing costs of sanitary sewer construction cost related to the Carriage Glen Addition for a distance of 1,468 linear feet and ac�thorizing Staff to make said payment in the amount af 56,710.14 ta Wright Development. � Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Jahnson & Stewart Nays : None Absent : Pittman ITEM 10. AWARD C(7NTRACT GRAPEVINE MILLS QN-SlTE PAVING PHASE I This item was discussed after Item 4. Public Works Director Hodge recommended award of the Grapevine Mills Paving, Phase I Project contract to the lowest and best qualified bidder meeting specifications, Glenn Thurman, Incarporated in the amount of $2,5fi7,179 .50 and authorization for Staff to execute said contract. Mr. Hodge stated that the bidding process had been reviewed with City Attarney Boyle and with #he Grapevine Mills attorney, and it was the eansensus that the bidding process was self-explanatary and that the item should not be rebid. Mr. Nick Sharr, representing Grapevine Mills, stated that upan review af the bidding process it was determined that the contract was clearly stated, the addendum was clear and that the process had been discussed a#the pre-bid conference. He further stated that the sequencing of the timing of the mall development contracts was such that any rebidding of the contract would set the fiiming back by a minimum of five weeks. Caunci! Member Johnson, secanded by Council Member Ware, offered a mation to apprave as recommended. The motion prevailed by the following vate: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & 5tewart Nays : None Absent : Pittman 5 12/03/96 Item 11 . Reiect Bid Appliances for New City Hall• Award Bid to Next Lowest Bidder Assistant City Manager Nelson recommended rejecting the bid for City Hall appliances from Capital Distributing, Inc. and reawarding the bid to the next lowest and best bidder meeting specifications, Jarrell Company, in the amount of 57,525.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 12. Consideration of the Minutes City Secretary Huff recommended approval of the minutes of the November 19, 1996 City Council meetings as published. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion , to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the �7th day of December , 1996. 6 � 2�o3igs APPR4VED: ..- �� William D. Tate Mayor ATTEST: Li d Huff City Secretary 7