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HomeMy WebLinkAbout1997-02-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 4, 1997 AT 6:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER 1 . Tarrant County Precinct 3 Commissioner Glen Whitley to discuss county issues. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETWG, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 31 ST DAY OF JANUARY, 1997 AT 5:00 P.M. d' C. Brown istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of February, 1997 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1. WORKSHOP Tarrant County Precinct 3 Commissioner Glen Whitley briefed the City Council regarding issues and concerns he has for the county and cities. He stated he wanted to maintain open communications between the county and cities with plans to conduct quarterly Mayor's meetings. He noted that his big concern for the county is transportation-- especially critical--easUwest roadways due to the raceway and residential traffic. Discussion ensued relative to the city and county working together for roadway improvements. Discussion continued with the Council inquiring whether funds are available to cities for the continued preservation of the history of Tarrant County. The City Council commended Commissioner Whitley for the briefing and invited him back to discuss issues facing the county and cities. 02/04/97 City Manager Petty expressed appreciation to the county for their participation in establishing the Tax Increment Financing District. There was no action taken by the City CounciL ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the .-��,- day of February , 1997. 18� ���a��48 APPROVED: � � r William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 4, 1997 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD C'ALL TO ORDER FXE TIV S ION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, personnel, real property and conference with employees under Sections 551 .071 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31 ST DAY OF JANUARY, 1997 AT 5:00 P.M. o ' C. Brown sistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 4th day of February, 1997 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty stated there was no action necessary relative to (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551.071, Texas Government Code. 02/04/97 NOTE: Item (B) conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code was not discussed in closed session. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the °-�ttr- day of February , 1997. iS� ���.� 98 � � � APPROVED: � William D. Tate Mayor ATTEST: ' Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 4, 1997 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER : INVOCATION: Council Member Roy Stewart ITI N OMMENTS NEW BUSINESS 1 . Consider a resolution calling the 1997 City Officer Election and take any necessary action. 2. Consider an addendum to the Grapevine Municipal Golf Course Concessionaire Agreement with PRP Food Service, Inc. and take any necessary. 3. Consider a concept plan for Sunshine Harbor Park and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider an agreement with Ms. Bobanne Richardson for the Adopt-A-Road Program for Silvercrest Lane. Parks & Recreation Director recommends approval. 5. Consider amendments to the contract with Poe Engineers to include construction management of the State Highway 26 Pedestrian Trail. Parks & Recreation Director recommends approval. , 6. Consider award of quotation for the brick pavers for City Hall to Pavestone Co. of Grapevine. Parks & Recreation Director recommends approval. 7. Consider a resolution authorizing Staff to proceed with submittal of a grant application for participation in the Landscape Cost Sharing Program - State Department of Highways and Public Transportation for median landscaping on State Highway 26. Parks & Recreation Director recommends approval. 8. Consider a five year extension to the Director of Golf Employment Agreement. Administrative Services Director recommends approval. ` 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Division 2 Parking for Disabled Persons, Section 23-65 relative to posting of signs and penalty for violation. City Manager recommends approval. ' 10. Consider a resolution authorizing the purchase of three Minolta EP 4050 ; copiers for City Hall through the State Purchasing and General Services Commission Contract. Administrative Services Director recommends approval. 1 1 . Consider a resolution authorizing sole source procurement of twelve portable radios, seven mobile radios and two adapters for the Operations Division of the Police Department from Motorola. Police Chief recommends approval. 12. Consider award of the quotation for replacing carpet areas in Grapevine Municipal Golf Course Pro Shop and Lobby to the lowest and best bidder meeting specifications, Accent Interiors. Administrative Services Director recommends approval. 13. Consider award of the quotation for pove Road Water Tower Improvements to the lowest and best bidder meeting specifications, Mesquite Welding & Crane. Public Works Director recommends approval. 14. Consider a resolution authorizing a contract with the Texas Alternative Fuels Council for funding to perform alternative fuel conversions. Public Works Director recommends approval. 15. Consider award of a contract to Gorrondona and Associates, Inc. to provide survey services for the expansion of the Wastewater Treatment Plant. Public Works Director recommends approval. 16. Consider award of a contract to Rone Engineers to provide geotechnical � services for the expansion of the Wastewater Treatment Plant. Public Works Director recommends approval. 17. Consider authorizing construction agreements between: (a) the State of Texas and the City of Grapevine for the construction of intersection improvements including signalization on State Highway 26 at the intersections with Entrance Drives D and E; and (b) the State of Texas and the City of Grapevine for the construction of intersection improvements including signalization of Farm-to- Market 2499 at the intersection of Anderson-Gibson Road and Entrance Drive C. Public Works Director recommends approval. 18. Consider awarding the Landscaping and Irrigation - Curb Out Public Package Contract to the lowest and best bidder meeting specifications, North Haven Gardens. Public Works Director recommends approval. 19. Consider a resolution terminating an Interlocal Water and Sanitary Sewer Agreement with the City of Southlake for service to Heritage Industrial Park. Public Works Director recommends approval. 20. Consider two change orders to the new City Hall project. Assistant City Manager recommends approval. 21 . Consider a contract with Identitec, Inc. for interior signs, directories and hand painted lettering for the new City Hall. Assistant City Manager recommends approval. 22. Consider the minutes of the January 21 , 1997 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, ; CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE : CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION 23. Ceremony officially relocating City Council Chambers from 307 West Dallas ' Road to 200 South Main Street. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT �817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31 ST DAY OF JANUARY, 1997 AT 5:00 P.M. ' od' C. Brown sistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of February, 1997 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1A. CITIZENS REQUEST, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, stated he had been attending City Council meetings at 307 West Dallas Road for over nine years and wished to express his appreciation to the City Council for their outstanding work at this address. He commended them for their work regarding the airport, economic development, and concern for the citizens, which has meant a great deal to all of the community. He wished the City Council well in their new endeavor and hopes that more citizens take the opportunity to attend the meetings at the new City Hall. 02/04/97 ITEM 1. RESOLUTION, CALLING 1997 CITY OFFICER ELECTION City Secretary Linda Huff requested approval of a resolution calling the 1997 City Officer Election to be held on Saturday, May 3, 1997, designating the polling place, election judges. Those positions to be placed on the ballot are Mayor (William D. Tate), City Council Place 1 (C. Shane Wilbanks) and City Council Place 2 (Sharron Spencer). The polling place for early voting and election day voting will be the Community Activities Center at 1175 South Main Street. Motion by Mayor, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 1997 CITY OFFICER ELECTION TO BE HELD ON MAY 3, 1997; DETERMINING THE POLLING PLACE; ' APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE ITEM 2. AMEND GRAPEVINE MUNICIPAL GOLF COURSE CONCESSIONAIRE AGREEMENT. PRP FOOD SERVICE. INC. Administrative Services Director Bill Gaither recommended approval of amendments to the Grapevine Municipal Golf Course Concessionaire Agreement with PRP Food Service, Inc. The proposed amendments change the concession income to the City from 12% to 10% : of gross sales and add the provision "...exclusive of sales and mixed beverage tax.°; extend the contract for five years to expire on December 31, 2002; the City will pay electrical and water utilities; and concessionaire will maintain and replace the equipment used in the restaurant with the golf course continuing to maintain the building, HVAC, plumbing and electrical. Brief discussion centered on the dollar impact the amendments would have on the City. Mr. Gaither stated the gross receipts would be reduced by $9,600.00 and the utilities would cost approximately $8,400.00. 2 02/04/97 Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to approve the amendments to the agreement as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 3. CONCEPT PLAN OF SUNSHINE HARBOR PARK Parks & Recreation Director pouglas Evans presented an overview of the concept plan developed by Carter& Burgess for Sunshine Harbor Park to be located on an abandoned street easement at the east end of Easy Street. The Parks & Recreation Advisory Board and citizens of the neighborhood supported the proposed concept plan. Proposed amenities in the park include play equipment, a basketball court, sidewalks, benches, picnic tables, trash receptacles, water fountain and landscaping. Council Member Johnson, seconded by Council Member Spencer, offered a motion to approve the concept plan for Sunshine Harbor Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Petty removed Item 9 Ordinance Amending Chapter 23 Traffic, Disabled Parking. A guest removed Item 18 Contract Landscaping and Irrigation - Curb Out Public Package, North Haven Gardens. Item 4 Agreement, Ado�t-A-Road Program, Ms. Bobanne Richardson Parks & Recreation Director recommended approval of an agreement with Ms. Bobanne Richardson for the Adopt-A-Road Program for Silvercrest Lane. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: 3 02/04/97 ' Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 5 Amend Contract, State H�hway 26 Pedestrian Trail, Poe Engineers Parks & Recreation Director recommended approval of amendments to the contract with ' Poe Engineers to include the construction management phase of the State Highway 26 : Pedestrian Trail in the amount of$19,500.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 6. Award Quotation, Brick Pavers. City Hall Parks and Recreation Director recommended award of the quotation for the brick pavers for City Hall to Pavestone Company. of Grapevine in the amount of$6,580.00. � Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 7. Resolution. Authorize Grant A�plication. Landscape Cost Sharing Program, Texas Department of Transportation, State Highway 26 Parks & Recreation Director recommended approval of a resolution authorizing Staff to proceed with submittal of a grant application for participation in the Landscape Cost Sharing Program - State Department of Highways and Public Transportation for median landscaping on State Highway 26 from Ruth Wall Street to Farm-to-Market 2499 near the Grapevine Mills MaIL Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart : Nays: None 4 02/04/97 RESOLUTION NO. 97-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DIRECTING STAFF TO PROCEED WITH SUBMITTAL OF A GRANT APPLICATION FOR PARTICIPATION IN THE LANDSCAPE COST SHARING PROGRAM - STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION; PROVIDING FOR LANDSCAPING ALONG STATE HIGHWAY 26 AND PROVIDING AN EFFECTIVE DATE Item 8. Extension, Director of Golf Employment Agreement Administrative Services Director recommended approval of a five year extension to the Director of Golf Employment Agreement with Mr. Jim Smith to September 22, 2002. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 9. Ordinance, Chapter 23 Traffic Division 2 Parking for Disabled Persons This item was not discussed by the City Council, as City Manager Petty removed this item from the consent agenda for further review by Staff. There was no action taken by the City Council. Item 10. Resolution, Purchase Three Minolta EP 4050 Copiers Administrative Services Director recommended approval of a resolution authorizing the purchase of three Minolta EP 4050 copiers for City Hall through the State Purchasing and General Services Commission Contract in the amount of$19,836.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 5 02/04/97 RESOLUTION NO. 97-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Purchase of Portable/Mobile Radios, Police Department Police Chief recommended approval of a resolution authorizing sole source procurement of twelve portable radios, seven mobile radios and two adapters for the Operations Division of the Police Department from Motorola in the amount of $43,027.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: �. Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION N0. 97-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF PORTABLE RADIOS, MOBILE RADIOS AND ADAPTERS; DETERMINING THAT THE ITEMS ARE AVAILABLE FROM ONLY ONE SOURCE; DETERMINING THAT THE PURCHASE OF THE PORTABLE RADIOS, MOBILE RADIOS AND ADAPTERS ARE NECESSARY TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND SAFETY OF THE CITY'S RESIDENTS; AUTHORIZING PURCHASE FROM MOTOROLA CORPORATION IN THE AMOUNT OF $43,027.00; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE ' 6 02/04/97 Item 12. Award Quotation Carpet Replacement. Grapevine Municipal Golf Course Pro Shop Administrative Services Director recommended award of the quotation for replacing carpet areas in Grapevine Municipal Golf Course Pro Shop and Lobby to the lowest and best bidder meeting specifications, Accent Interiors, in the amount of$5,541.92. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 13. Award Quotation, Dove Road Water Tower Improvements. Mesquite Welding & Crane Public Works Director recommended award of the quotation for pove Road Water Tower improvements to the lowest and best bidder meeting specifications, Mesquite Welding & Crane, in the amount of $10,540.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 14. Resolution, Authorize Contract, Texas Alternative Fuels Council Public Works Director recommended approval of a resolution authorizing a contract with the Texas Alternative Fuels Council for funding to perform alternative fuel conversions and authorization for the City Manager to execute said contract. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 97-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF TO CONTINUE TO PROCEED 7 02/04/97 WITH THE EXECUTION OF THE TEXAS DEPARTMENT OF TRANSPORTATION ALTERNATIVE FUELS PROGRAM GRANT; AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE TO ACT AS THE CITY'S CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE ALTERNATIVE FUELS PROGRAM GRANT; AND PROVIDING AN EFFECTIVE DATE Item 15 Award Survey Services Contract, Expansion of Wastewater Treatment Plant. Gorrondona and Associates Public Works Director recommended approval of a contract with Gorrondona and Associates, Inc. to provide survey services for the expansion of the Wastewater Treatment Plant in an amount not to exceed $19,928.00 and authorization for the City Manager to execute the contract. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 16 Award Geotechnical Services Contract, Expansion of the Wastewater Treatment Plant. Rone Engineers Public Works Director recommended award of a contract to Rone Engineers to provide Geotechnical services for the expansion of the Wastewater Treatment Plant in the amount of$19,200.00. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 17. Agreement. Texas Department of Transportation. Grapevine Mills Entrance Roads and Anderson-Gibson Road Public Works Director recommended approval of construction agreements between: (a) ' 8 02/04/97 the State of Texas and the City of Grapevine for the construction of intersection improvements including signalization on State Highway 26 at the intersections with Entrance Drives D and E; and (b) the State of Texas and the City of Grapevine for the construction of intersection improvements including signalization of Farm-to-Market 2499 at the intersection of Anderson-Gibson Road and Entrance Drive C. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 18 AWARD LANDSCAPING AND IRRIGATION -CURB OUT, GRAPEVINE MILLS MALL This item was removed from the consent agenda and discussed after Item 23. Public Works Director Jerry Hodge recommended award of the Landscaping and Irrigation - Curb Out Public Package Contract to the lowest and best bidder meeting specifications, North Haven Gardens, in the amount of$1,301,072.54, waive the irregularities in the bid relative to the failure by the low bidder to provide an executed bid bond at the time of bid opening, and submitting a N/A bid for Item 9 of the base bid (General Conditions and Mobilization). City Manager Petty stated the City Council had a copy of the letter of protest filed by Wesner Coke & Clymer, P.C. on behalf of the second low bidder, Randall & Blake, Inc., stating that his client was the low bidder with a correct submission. City Attorney John F. Boyle, Jr. addressed the comments of the letter of protest regarding bid bond submittal. Mr. Boyle stated the low bidder did submit a bid bond, and that failure to execute the bond was not in compliance with the bid specifications. He stated that the City Council would have the ability to preclude the bid if they so desired. On the other hand, it is an irregularity that is waivable by the City Council. Mr. Boyle stated this does not affect the project pricing and does not give a competitive advantage to any other of the parties. It is a matter that the City Council does have the ability to waive as an irregularity, if the City Council desires. This authority is stated in the bid specifications. The City Council does not have the ability to waive anything relative to time, dollars and scope of the project. Brief discussion ensued relative to the low bid submitted by North Haven Gardens regarding the bid bond and Item #9 of the bid which had a price notation of "N/A". Mr. Terry Arterburn, of Mesa Consultants, stated that the N/A doesn't impact the scope of the work and is acceptable in a bid as long as those numbers are reflected elsewhere in the bid. Mr. Boyle stated it is the contractors option in the bid submittal. Mr. Boyle also stated 9 02/04/97 that the bid bond was signed by the bond company, just not executed by the principaL Following brief discussion, Council Member Pittman, seconded by Council Member Johnson, offered a motion to waive the irregularities of the bid and award the bid to the lowest and best bidder meeting specifications, North Haven Gardens. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 19 Resolution Terminating Interlocal Water and Sanitary Sewer Agreement with the City of Southlake Public Works Director recommended approval of a resolution terminating an Interlocal Water and Sanitary Sewer Agreement with the City of Southlake for service to Heritage Industrial Park. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ' Nays: None RESOLUTION NO.��- �t7��3 �- `�/�(q 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS TERMINATING THE WATER AND SANITARY SEWER AGREEMENT BETWEEN THE CITY OF GRAPEVINE, THE CITY OF SOUTHLAKE AND THE TRAMMELL CROW COMPANY DATED FEBRUARY 12, 1987 TO PROVIDE TEMPORARY WATER SERVICE TO HERITAGE INDUSTRIAL PARK AND PROVIDING AN EFFECTIVE DATE Item 20. Change Orders, New City Hall Assistant City Manager recommended approval of finro change orders for the new City Hall totaling $11,125.00 relative to the landscaping plan and tile work. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: 10 02/04/97 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 21. Contract. New City Hall Interior Signs, Directories. Lettering, Identitec. Inc. Assistant City Manager recommended approval of a contract in the amount of$16,930.00 with Identitec, Inc. for interior signs, directories and hand painted lettering for the new City Hall. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 22. Consideration of Minutes City Secretary recommended approval of the minutes of the January 21, 1997 City Council meetings as published. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 23. CITY COUNCIL CHAMBER CLOSING CEREMONY City Manager Petty expressed appreciation to the City Council for their support given to the community and City Staff. He stated that as this is the last meeting in the City Council Chambers at 307 West Dallas Road, the flags and the City seal will be formally removed for relocation to the new City Hall at 200 South Main Street. Fire Chief Bill Powers and Police Chief Tom Martin addressed the colors as City Manager Petty led the Pledge of Allegiance. Assistant City Manager Roger Nelson then removed the City seal for relocation at the new City Hall. Mayor William D. Tate stated for the last finro centuries, City government has been held in tents, long houses, log cabins, churches, schools and ranch 11 02/04/97 p- s. ¢ , � houses. Grapevine's City Council meetings were conducted in the old Fire House for many years in old downtown Grapevine, and meetings have been conducted for the last ten years at the Police/Municipal Court Building at 307 . West Dallas. He stated that at last, Grapevine's City government has a permanent place to meet--a town hall -- a place for people. Everyone looks forward to the new City Hall and the amenities that will be available. Mayor Tate noted that the "well worn° gavel (provided to officially close the City Council Chambers at 307 West Dallas Road) reflects the number of difficult decisions made by the City Council that has set the character and , tone of the community for the 21 st Century and land uses have been established that will guarantee the quality of life and the beauty of this community in perpetuity. Mayor Tate stated that for all of those who have been a part of City government, whether it be by volunteering, member of the Planning & Zoning Commission, member of other governmental advisory boards/committees, City Council�City Staff, and the public who has supported the City Council who serve a�elected officials and have helped guide and give insight to the needs of the community....May God bless us all until we meet again in our new home. '; ADJOURNMENT Mayor Pro Tem Ware, secc�nded by Council Member Pittman, offered a motion to adjourn the meeting at 7:50 p.m. �he motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the -�+�ttf day of February , 1997. i g`'�` �'g .�(o �� APPROVED: � � � � � € William D. Tate Mayor 12 02/04/97 ATTEST: Lin a Huff City Secretary 13