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Home My WebLink About1996-10-01 Regular Meeting AGENDA ; CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 1, 1996 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Park Cities MUD v City of Grapevine and City of Dallas Water Rights Case under Section 551 .071 , Texas Government Code. B. Real property relative to the Nash Farm development under Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551 .071 , 551 .072 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF SEPTEMBER, 1996 AT 5:00 P.M. � Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1 st day of October, 1996 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager Jodi C. Brown Assistant City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Park Cities MUD v City of Grapevine and City of Dallas Water Rights Case, (B) real property relative to the Nash Farm development, and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551 .071, 551 .072, and 551 .075 Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty stated there was no action necessary relative to (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551 .071 and 551 .075 Texas Government Code. 10/01/96 Regarding (A)(2) Park Cities MUD v City of Grapevine and City of Dallas Water Rights Case, City Manager Petty requested authorization to amend the engineering services ; contract with Freese and Nichols in the amount of 530,000.00 for continued water rights litigation support. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to authorize amending the engineering services contract with Freese & Nichols in the amount of $30,000.00 for continued water rights litigation support. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Regarding (B) real property relative to the Nash Farm development, City Manager requested approval of a resolution authorizing a one time grant of $183,838.00 to the Heritage Foundation for one-half of the construction costs of Hudgins Street, between Ball Street and College Street, and accepting the Open Space dedication of one-half acre for use in the Nash Farm development. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve the resolution authorizing a one time grant of 5183,838.00 to the Heritage Foundation for one-half of the construction costs of Hudgins Street, between Ball Street and College Street, and accepting the Open Space dedication of one-half acre for use in the Nash Farm Development. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS RECOGNIZING THE IMPORTANCE OF PRESERVING A PART OF THE CITY'S HERITAGE BY ACQUISITION OF THE NASH FARM HOMESTEAD BY THE GRAPEVINE HERITAGE FOUNDATION; PROVIDING FOR THE GRANTING OF FUNDS TO THE HERITAGE FOUNDATION TO PAY FOR ONE-HALF OF THE COST OF CONSTRUCTING HUDGINS STREET BETWEEN BALL STREET AND COLLEGE STREET CONTIGUOUS TO THE : NASH FARM HOMESTEAD; ACCEPTING A DEDICATION OF ONE-HALF ACRE OF PROPERTY FROM CMPA - EAGLE, INC. IN SATISFACTION OF THE OPEN SPACE REQUIREMENT OF APPENDIX D ZONING, SECTION 51 ` RELATIVE TO OPEN SPACE AND RECREATIONAL AREA; AUTHORIZING THE EXECUTION OF NECESSARY 2 10/01/96 DOCUMENTS TO CARRY OUT THE TRANSACTION AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Pittman, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 8:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of October , 1996. APPROVED: -. � � William D. Tate Mayor ATTEST: .. ' in a Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 1 , 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware PRESENTATIONS 1 . Mayor Tate to present a proclamation declaring October as National Crime Prevention Month. CITIZEN COMMENTS PUBLIC HEARING 2. Conduct a public hearing relative to Move-In Building Application M1B96-03 ' filed by GRACE to relocate a 720 square foot building from 205 East Franklin Street to 604 Shady Brook, consider a resolution authorizing said application and take any necessary action. NEW BUSINESS 3. Consider a professional services agreement with Burns Stuckey Architects, Inc. to prepare the master plan for remodeling the Police and Courts Building and take any necessary action. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 21 Taxation relative to disabled tax exemption and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider amending the Water & Wastewater Impact Fee Study contract with Freese and Nichols, Inc. to include a financial analysis of the Planned TRA Service Area Expansion and authorization for Staff to execute said amendment. Public Works Director recommends approval. ' 6. Consider award of the quotation for landscaping at the Community Activities Center to the lowest and best bidder meeting specifications, Southwest Landscape Nursery Company, Inc. Parks & Recreation Director recommends approval. 7. Consider a resolution authorizing the City to enter into an agreement with the Texas Forest Service for a grant to host tree maintenance educational workshops. Parks & Recreation Director recommends approval. 8. Consider two change orders relative to the Community Activities Center. Assistant City Manager recommends approval. , 9. Consider three change orders relative to the new City Hall. Assistant City Manager recommends approval. 10. Consider Change Order No. 3 to the Fiscal Year 1996-1997 Janitorial Services Contract and authorization for Staff to execute said contract. Public Works Director recommends approval. 11 . Consider the minutes of the September 10 and 17, 1996 City Council meetings as published. City Secretary recommends approvaL PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION ' HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF SEPTEMBER, 1996 AT 5:00 P.M. Lin Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of October, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager Jodi C. Brown Assistant City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 8:00 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1 PRESENTATION PROCLAIM NATIONAL CRIME PREVENTION MONTH Mayor Tate presented a proclamation to Chief Tom Martin and Crime Prevention Officer Margie Salame proclaiming October as Crime Prevention Month. ITEM 2 PUBLIC HEARING MOVE-IN BUILDING APPLICATION MIB96-03, GRACE Mayor Tate declared the public hearing open. Development Services Director Hardy reported Move-In Building Application M1B96-03 had been filed by GRACE requesting to relocate a 720 square foot building from 205 East Franklin Street to 604 Shady Brook and consideration of a resolution authorizing said application. 10/01/96 Mayor Tate asked if anyone wished to speak regarding the application. No one spoke for or against the application. It was noted, for the record, that one letter of protest had been received. Council Member Pittman inquired into the proposed location of the building and its proximity to the citizen's home who had submitted the letter of protest. Staff informed Council that the City's sewer treatment plant was situated between the . proposed building location and the citizen's home. Council Member Johnson offered a motion to close the public hearing. The motion was seconded by Council Member Spencer and prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Council Member Spencer, seconded by Council Member Stewart, offered a motion to approve the resolution authorizing Move-In Building Application MIB96-03. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION N0. 96-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE ISSUANCE OF A PERMIT AUTHORIZING THE RELOCATION OF A BUILDING; PROVIDING FOR A NON-TRANSFERABLE PERMIT; PROVIDING A SITE PLAN AND PROVIDING AN EFFECTIVE DATE ITEM 3. AGREEMENT, MASTER PLANNING OF POLICE/COURT BUILDING REMODELING, BURNS STUCKEY ARCHITECTS, INC. Chief Tom Martin requested approval of a professional services agreement with Bums Stuckey Architects, Inc. to prepare the master plan for remodeling the Police and Courts Building in the amount of 525,000.00. Council Member Spencer requested a change to page 2, paragraph 3 relating to "other incurred expenses", with a proposed amendment to read "The City of Grapevine will reimburse for reasonable out-of-pocket expenses." Council Member Pittman, seconded by Council Member Spencer, offered a motion to approve the professional services agreement as amended. The motion prevailed as follows: 2 10/01/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 4. ORDINANCE, AMEND CHAPTER 21 TAXATION, PROVIDING FOR A DISABLED TAX EXEMPTION City Manager Trent Petty recommended the City Council approve an ordinance amending the Grapevine Code of Ordinances, Chapter 21 Taxation, granting residents who qualify for a disability exemption, pursuant to Section 11 .13(m) of the State Property Tax Code, a S 10,000.00 exemption from City ad valorem taxation. Council Member Pittman, seconded by Council Member Johnson, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE N0. 96-81 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 21 TAXATION, RELATIVE TO CREATION OF A TAX EXEMPTION FOR DISABLED RESIDENTS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5 Amend Contract Water & Wastewater Impact Fee Studv, Freese and Nichols, Inc. Public Works Director recommended amending the Water & Wastewater Impact Fee Study contract with Freese and Nichols, Inc. in the amount of $13,000.00 to include a financial analysis of the Planned TRA Service Area Expansion and authorization for Staff to execute said amendment. 3 10/01/96 Council Member Stewart, seconded by Council Member Johnson, offered a motion to t approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 6. Quotation Award, Landscaping Communitv Activities Center, Southwest Landscape Nursery Companv, Inc. Parks & Recreation Director recommended award of the quotation for landscaping at the Community Activities Center to the lowest and best bidder meeting specifications, Southwest Landscape Nursery Company, Inc., in the amount of 512,707.50. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: : Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 7. Resolution, Authorizing Agreement with Texas Forest Service for a Grant � to Host Tree Maintenance Educational Workshops Parks & Recreation Director recommended approval of a resolution authorizing the City to enter into an agreement with the Texas Forest Service for a grant to host tree maintenance educational workshops. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: : Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None RESOLUTION NO. 96-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS ASSOCIATED WITH THE URBAN FORESTRY PUBLIC OUTREACH GRANT REQUEST; COMMITTING SHARED COST OF THE PROJECT AS DESCRIBED IN THE GRANT APPLICATION AND PROVIDING AN EFFECTIVE DATE ` 4 10/01/96 Item 8. Change Orders, Community Activities Center Assistant City Manager recommended approval of two change orders in the amount of $2,743.00 relative to the Community Activities Center for changes to the electrical system and for the roof top air conditioning units. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 9. Change Orders, City Hall Assistant City Manager recommended approval of three change orders in the amount of 529,901 .00 relative to the new City Hall for electrical and audio visual, painting, and wall covering changes. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 10. Change Order No. 3, Janitorial Services Contract Public Works Director recommended approval of Change Order No. 3 to the Fiscal Year 1996-1997 Janitorial Services Contract in the amount of 547,049.96 and authorizing Staff to execute said contract. The change order is to include the new Community Activities Center and new City Hall facilities. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None Item 1 1 . Consideration of Minutes City Secretary recommended approval of the minutes of the September 10 and 17, 1996 City Council meetings as published. 5 14141/9� Council Member Stewart, secanded by Council Member Johnson, offered a motion ta approve as recommended. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pi#tman & Johnson Nays: None ADJC}URNMENT Council Member Pifitman, seconded by Cauncil Member Wilbanks, offered a motion to adjourn the meeting at 8:20 p.m. The mation prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNClL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of October , 1996. APPROVED: � ' William D. Tate Mayor ATTEST: tt.. Lind Huff City Secretary 6