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HomeMy WebLinkAbout1996-10-15 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, OCTOBER 15, 1996 AT 6:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD DINNER AT 6:00 P.M. CALL TO ORDER 1 . Briefing regarding proposed improvements to Wall Street/Farm to Market 1709 exit ramp and Park Boulevard/Farm to Market 1709/Wall Street intersection. 2. Briefing regarding traffic problems anticipated from the opening of Texas International Speedway. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABIUTY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. . IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF OCTOBER, 1996 AT 5:00 P.M. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of October, 1996 at 6:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 6:05 p.m. ITEM 1 . DISCUSS PROPOSED IMPROVEMENTS, WALL STREET, FARM TO MARKET 1709/PARK BOULEVARD Mr. Robert Jenkins, of Barton-Aschman Associates, Inc., briefed the City Council on suggested improvements to Farm-to-Market 1709/Wall Street/Park Boulevard intersection and ramp to relieve traffic congestion and reduce traffic delays at the five way intersection. Mr. Jenkins presented three possible changes: (1) Farm-to-Market 1709 restriping bridge and approach and change signal phasing order; (2) Wall Street forced right turn only for west bound Wall Street; and (3) State Highway 114 reconfiguration of the ramp and frontage road. The recommended improvements are estimated to cost 5285,000.00 and the City of Southlake will be requested to fund at least S 141,975.00. NOTE: Mayor Tate arrived during Mr. Jenkins' presentation. 10/15/96 After discussion of the proposals, it was the consensus of the City Council to review options 1 and 3, and consider elimination of option 2 until further reports from the Staff. Discussion continued relative to the impact on the five-way intersection when the Northwest Highway widening project begins in January. There was no action taken by the City Council. ITEM 2. DISCUSS TEXAS INTERNATIONAL RACEWAY ANTICIPATED TRAFFIC PROBLEMS Police Chief Tom Martin introduced Fort Worth Deputy Chief Patricia Kneblick, who presented a brief overview of the anticipated traffic volumes and traffic delays that will be created by the opening of the Texas International Raceway. The projected seating capacity is 260,000 with parking for 90,000 vehicles. She noted there will be three major racing events during the year and numerous other events planned for the facility. She reported the heaviest volume of traffic from Grapevine on State Highway 1 14 is anticipated to be more than 500,000 cars on the last day of a racing event, and any event that is under 50,000 will probably not affect traffic in Grapevine. Deputy Chief Kneblick reported the Regional Traffic Control Committee (on which , Grapevine has three representatives) has been meeting to address the following challenges: insufficient roadway capacity, dealing with choke points, inbound versus outbound traffic, DWI, incident response, multiple jurisdictions, logistics of temporary routes, signs and barricades, nearby communities and communications. She noted that during the events, a total of 100 police officers will be required for traffic control. She stated the committee will continue meeting to address the numerous challenges presented by the opening of this facility. NOTE: Council Member Pittman arrived at the meeting. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of November , 1996. 2 10/15/96 APPROVED: � William D. Tate Mayor ATTEST: Lind Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 1996 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD ' CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. B. Real Property relative to Pool Road right-of-way acquisition: (1) Robert and Carol Matthews - Lot 16, Block 1 , Druid Hills; (2) Brett Jones - Lot 29, Block 7, Creekwood West Phase III; (3) D/FW-Pool Road, Ltd., Ann Hardy, David C. Hardy, Julian C. Stewart and Nana B. Stewart - Lot 1 , Block 1 , Southland Addition No. 1 Replat; (4) John Kelly Brittain - property situated in the Robert Chowning Survey, Abstract No. 294, ! Tarrant County, Texas conveyed to John Kelly Brittain; and (5) Terry and Jackie Williams - property situated in the G. B. Knight Survey, Abstract No. 898, Tarrant County, Texas conveyed to Terry Williams, under Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551 .071 , 551 .072, and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS �EGIS�ATURE, THE SPECIAL C1TY COUNCIL IVIEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1 1 TH DAY OF OCTOBER, 199fi AT 5:4C} P.M. �in a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 15th day of October, 1996 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:16 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West; (B) real property relative to Pool Road right-of-way acquisition: (1) Robert and Carol Matthews - Lot 16, Block 1, Druid Hills; (2) Brett Jones - Lot 29, Block 7, Creekwood West Phase III; (3) D/FW-Pool Road, Ltd., Ann Hardy, David C. Hardy, Julian C. Stewart and Nana B. Stewart - Lot 1 , Block 1 , Southland Addition No. 1 Replat; (4) John Kelly Brittain - property situated in the Robert Chowning Survey, Abstract No. 294, Tarrant County, Texas conveyed to John Kelly Brittain; and (5) Terry and Jackie Williams - property situated in the G. B. Knight Survey, Abstract No. 898, Tarrant County, Texas conveyed to Terry Williams; and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551 .071 , 551 .072 and 551 .075, Texas Government Code. 10/15/96 Upon reconvening in open session in the Council Chambers, Mayor Tate inquired if any action was necessary relative to the closed session. City Manager Trent Petty stated no action was necessary relative to (C) conference with employees under Section 551 .075, Texas Government Code. Regarding item (A) pending or contemplated litigation, City Manager Petty requested ' authorization to enter into an agreement with The Roulac Group for a land use study subject to approval of the terms of the agreement by City Attorney John F. Boyle, Jr. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended by the City Manager with approval of the terms of the agreement by Mr. Boyle. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Regarding (B) real property relative to right-of-way acquisition, Public Works Director Jerry Hodge requested approval of resolutions acquiring fee simple title and easements under, over and across the following properties: (1) Robert and Carol Matthews - Lot 16, Block 1 , Druid Hills, Parcel #10, 3532 Blueberry Road. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to adopt the resolution as recommended by Staff. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF POOL ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE 2 10/15/96 (3) D/FW-Pool Road, Ltd., Ann Hardy, David C. Hardy, Julian C. Stewart and Nana B. Stewart - Lot 1 , Block 1 , Southland Addition No. 1 Replat, Parcel #23. Council Member Spencer, seconded by Council Member Johnson, offered a motion to adopt the resolution as recommended by Staff. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF POOL ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE (4) John Kelly Brittain - property situated in the Robert Chowning Survey, Abstract No. 294, Tarrant County, Texas conveyed to John Kelly Brittain, Parcel #24, 2600 Pool Road. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to adopt the resolution as recommended by Staff. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF POOL ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE 3 10/15/96 (5) Terry and Jackie Williams - property situated in the G. B. Knight Survey, Abstract � . No. 898, Tarrant County, Texas conveyed to Terry Williams, Parcel #15, 3217 Pool Road. Council Member Johnson, seconded by Council Member Stewart, offered a motion to adopt the resolution as recommended by Staff. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF POOL ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of November , 1996. 4 10/15/96 APPROVED: � � William D. Tate Mayor ATTEST: Linda Huff City Secretary 5 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, OCTOBER 15, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Commissioner Chris Coy PRESENTATION 1 . Mayor Tate to present a proclamation declaring October 20-26, 1966 as "Red Ribbon" Week in support of a drug free America. 2. Mayor Tate to present a proclamation to the NorthEast Tarrant Arts Council declaring the month of October as Arts and Humanities Month. JOINT PUBLIC HEARINGS 3. City Council and Planning & Zoning Commission to continue a public hearing from September 17, 1996 relative to Zoning Application Z96-18 submitted by Pulte Homes requesting rezoning of 14.542 acres from "PO" Professional Office District Regulations to "R-7.5" Single-Family District Regulations, 1 .458 acres from "PO" Professional Office District Regulations to "CC" Community Commercial District Regulations and 1 .059 acres from "CC" Community ' Commercial District Regulations to "R-7.5" Single-Family District Regulations. The property is located at 1500 West Northwest Highway. 4. City Council and Planning & Zoning Commission to continue a public hearing from September 17, 1996 relative to Conditional Use Application CU96-19 submitted by AutoNation USA requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to allow a planned commercial center '! for an automobile sales and service dealership with a 40 foot pole sign. The property is located at 2045 State Highway 114 East and is zoned "PCD" ' Planned Commerce Development District. 5. City Council and Planning & Zoning Commission to continue a public hearing from September 17, 1996 relative to Special Use Application SU96-08 submitted by Zone Systems, Inc. requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a special use permit to allow development of a 1 10 foot monopole tower with a cellular antenna. The property is located at 1670 Hughes Road and is zoned "PCD" Planned Commerce Development District. : 6. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU96-28 submitted by Mr. Ervin Holle requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional : use permit to amend a site plan approved by Ordinance No. 86-51 for expansion of the rear of a building for storage space. The property is located at 110 North Main Street and is zoned "HC" Highway Commercial District Regulations. 7. City Council and Planning & Zoning Commission to conduct a public hearing relative to Special Use Application SU96-11 filed by Telesite Services requesting a waiver to specific requirements of Section 47E.2 pursuant to section 47F of Ordinance No. 82-73, as amended, and requesting a special use permit to amend Ordinance No. 95-29 to allow antenna arrays to be placed on , the top of the Baylor Professional Office Building located at 1650 West College Street. The property is zoned "PCD" Planned Commerce District Regulations. 8. City Council and Planning & Zoning Commission to conduct a public hearing relative to the application filed by Mr. Robert Casstevens for the final plat of Lots 8R-1 and 8R-2, Block 5, Ridgecrest Addition being a replat of Lot 8, Block 5, Ridgecrest Addition. The property is located on Evergreen Court and is zoned "R-TH" Townhouse District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Conference Room #204 to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DtSABILiTY THAT REQUIRES SPECIAL ARRANGEIVIENTS AT THE EVIEETING, PLEASE CONTACT . THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANGE OF THE MEETENG. REASONAB�E ACCOMMODATI4NS WlL� BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GgVERNMENT CQDE, GHAPTER 551 ,0{?1 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND P�ANNING & Z4NING GC}MMISSIC}N MEETING AGENDA WAS PREPARED AND POSTED QN THIS THE 1 1 TH DAY OF OCTOBER, 1996 AT 5:00 P.M. Li da Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CITIZEN COMMENTS NEW BUSINESS ' 9. Consider an ordinance authorizing the issuance and sale of General Obligation Bonds, Series 1996 in the aggregate principal amount of 59,785,000.00; prescribing the form of said bonds, awarding the sale thereof; enacting other provisions relating thereto and take any necessary action. , 10. Consider an ordinance authorizing the issuance and sale of Waterworks and ; Sewer System Revenue Bonds, Series 1996 in the aggregate principal amount of $2,920,000.00; prescribing the form of said bonds, awarding the sale thereof; enacting other provisions relating thereto and take any necessary action. OLD BUSINESS 1 1 . Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to stop signs and no parking zones and take any necessary action. 12. Consider rejecting the Mitchell House Parking Lot Project single bid and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 13. Consider second and final reading of Ordinance No. 96-77 relative to Conditional Use Application CU96-24 submitted by Grapevine Truck Leasing granting a waiver to specific requirements of Section 47E.2 pursuant to Section : 47F of Ordinance No. 82-73, as amended, and granting a conditional use permit to allow outside storage in conjunction with the operation of a retail and repair establishment for the sale and repair of new and used heavy trucks and miscellaneous outside land uses on property located at 305 East Nash Street. Development Services Director recommends approval. ' 14. Consider renewal of an Interlocal Agreement with the cities of Colleyville, Southlake, Trophy Club, and Carroll and Grapevine-Colleyville Independent School Districts for the Teen Court Program. Administrative Services Director recommends approval. 15. Consider Change Order No. 5 and Final to the Northwest Highway Utilities Project and authorization for Staff to execute said change order. Public Works Director recommends approval. 16. Consider award of an engineering services contract to Barton-Aschman Associates, Inc. for the design of roadway and ramp improvements in the area of State Highway 1 14 and William D. Tate Avenue and authorization for Staff to execute said contract. Public Works Director recommends approval. 17. Consider award of an engineering services contract to Barton-Aschman Associates, Inc. for the design of roadway, pavement markings, signal timing, ramp improvements in the area of State Highway 1 14 and Park Boulevard/Farm to Market 1709/Wall Street intersection and authorization for Staff to execute said contract. Public Works Director recommends approval. 18. Consider award of an engineering services contract to Boyle Engineering Corporation for the design of the 1996 Sewer Rehabilitation Project and , authorization for Staff to execute said contract. Public Works Director recommends approval. 19. Consider award of the Grapevine Mills Utilities Construction Project to Austin Bridge and Road Corporation, contingent upon receipt of the Tax Increment Finance Reinvestment Zone No. 1 Bond proceeds, consider Change Order No. 1 , and authorization for Staff to execute said contract. Public Works Director recommends approval. 20. Consider award of a contract to Alford Media for audio visual equipment purchase and installation for the new City Hall. Assistant City Manager recommends approvaL 21 . Consider renewal of Bid 92-369 Magazine Subscription to the lowest and best bidder meeting specifications, EBSCO Subscription Service. Library Director recommends approval. 22. Consider renewal of Bid 94-542 Book Lease Plan Contract to the lowest and best bidder meeting specifications, Brodart Co. d/b/a McNaughton Book Service. Library Director recommends approval. 23. Consider renewal of Bid 95-625 Copier Maintenance Contract to the lowest and best bidders meeting specifications, A-1 Copier and Gestetner. Administrative Services Director recommends approval. 24. Consider approval of the minutes of the October 1 and 3, 1996 City Council meeting. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 25. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z96-18 (Pulte Homes) and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU96-19 (AutoNation USA) and a subsequent ! ordinance, if applicable. 27. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition and take any necessary action. 28. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition and take any necessary action. 29. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU96-08 (Zone Systems, Inc.) and a subsequent ' ordinance, if applicable. ' 30. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU96-28 (Mr. Ervin Holle) and a subsequent ordinance, if applicable. 31 . Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU96-11 (Telesite Services) and a subsequent ordinance, if applicable. 32. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 8R-1 and 8R-2, Block 5, Ridgecrest Addition being a replat ' of Lot 8 and take any necessary action. 33. Consider the recommendation of the Planning & Zoning Commission relative to the plat vacation of Lots 1 and 2, Block 1 , W. D. Farrar, Jr. Estate and take any necessary action. 34. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lot 1 , Block A, Primrose Addition and take any necessary action. 35. Consider the recommendation of the Planning & Zoning Commission relative to revisions to Concept Plan CP94-09 for Lots 1 and 2, Grayson/121 Addition for the Grapevine Skating Rink and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1 1 TH DAY OF OCTOBER, 1996 AT 5:00 P.M. Lin a Huff City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION OF PLANNING & ZONING COMMISSION TUESDAY, OCTOBER 15, 1995 AT 7:00 P.M. POLICE TRAINING ROOM - ROOM #104 307 WEST DALLAS ROAD, GRAPEVINE, TEXAS I. CALL TO ORDEB II. WORK S�SION ITEM_S A. PLANNING & ZONING COMMISSION TO CONDUCT A BRIEFING SESSION TO DISCUSS ITEMS SCHEDULED TO BE HEARD IN THE OCTOBER 15, 1996 PUBLIC HEARING. IV. ADJO�JRNI�llEf�LT IF YOU PLAN TO ATTEND THIS PUBLIC HEARING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 481-0377 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF OCTOBER, 1996 AT 5:00 P.M. DIRECTOR OF DE ELOPMENT SERVICES AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, OCTOBER 15, 1996 AT 7:30 P.M. CONFERENCE ROOM #204 : 307 WEST DALLAS ROAD , NEW BUSINESS 1 . Consider Zoning Application Z96-18 (Pulte Homes) and make a ' recommendation to the City Council. ` 2. Consider Conditional Use Application CU96-19 (AutoNation USA) and make a recommendation to the City Council. 3. Consider the preliminary plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition and make a recommendation to the City Council. 4. Consider the final plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition and make a recommendation to the City Council. 5. Consider Special Use Application SU96-08 (Zone Systems, Inc.) and make a recommendation to the City Council. : 6. Consider Conditional Use Application CU96-28 (Mr. Ervin Holle) and make a recommendation to the City Council. 7. Consider Special Use Application SU96-11 (Telesite Services) and make a recommendation to the City Council. 8. Consider the final plat of Lots 8R-1 and 8R-2, Block 5, Ridgecrest Addition being a replat of Lot 8 and make a recommendation to the City Council. 9. Consider the plat vacation of Lots 1 and 2, Block 1 , W. D. Farrar, Jr. Estate and make a recommendation to the City Council. 10. Consider the final plat of Lot 1 , Block A, Primrose Addition and make a recommendation to the City CounciL 11 . Consider revisions to Concept Plan CP94-09 for Lots 1 and 2, Grayson/121 Addition for the Grapevine Skating Rink and make a recommendation to the , City Council. CONSIDERATION OF MINUTES 12. Consider the minutes of the September 15, 1996 Planning & Zoning Commission meetings and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION 13. Discuss notification policies relative to parking plan submittals. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1 1 TH DAY OF OCTOBER, 1996 AT 5:00 P.M. � Lin Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of October, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Steve Stamos Member Marvin Balvin Member Kathy Martinez Member Darlene Freed Member Stephen Newby Member Chris Coy Member Herbert Fry 1 st Alternate Gregory Czapanskiy 2nd Alternate constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION Commissioner Coy delivered the Invocation. 10/15/96 ITEM 1 . PRESENTATION, PROCLAMATION DECLARING RED RIBBON WEEK e� Mayor Tate presented a proclamation to Police Chief Tom Martin declaring October 20-26, 1996 as "Red Ribbon" Week in support of a drug free America. Chief Martin briefly reviewed the purpose of the program and presented all those present with red ribbons. ITEM 2. PRESENTATION, PROCLAMATION DECLARING ARTS AND HUMANITIES MONTH Mayor Tate presented a proclamation to Mr. Larry Beaver, representing NorthEast Tarrant Arts Council, declaring the month of October as Arts and Humanities Month, ITEM 3. PUBLIC HEARING, ZONING APPLICATION Z96-18, PULTE HOMES Mayor Tate declared the public hearing continued from the September 17, 1996 meeting. Development Services Director H. T. Hardy advised Zoning Application Z96-18 had been submitted by Pulte Homes requesting rezoning of 14.542 acres from "PO" Professional Office District Regulations to "R-7.5" Single-Family District Regulations, 1 .458 acres from "PO" Professional Office District Regulations to "CC" Community Commercial District Regulations and 1 .059 acres from "CC" Community Commercial District Regulations to "R-7.5" Single-Family District Regulations on property located at 1500 West Northwest Highway. Mr. Hardy reported the applicant had submitted a request for withdrawal of the zoning application. Commissioner Stamos, seconded by Commissioner Balvin, offered a motion to ; approve the withdrawal of the case. The motion prevailed by the following vote: ' Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy Nays: None ' Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve the withdrawal of the case. The motion prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 2 10/15/96 ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU96-19, AUTONATION USA Mayor Tate declared the public hearing continued from the September 17, 1996 meeting. Development Services Director Hardy reported Conditional Use Application CU96-19 had been submitted by AutoNation USA requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to allow a planned commercial center for an automobile sales and service dealership with a 40 foot pole sign. The property is located at 2045 State Highway 114 East and is zoned "PCD" Planned Commerce Development District. Mr. Hardy stated the site plan depicts display parking spaces for 923 cars and 418 off-street parking spaces for the 19.40 acre site. There are two buildings proposed containing a total of 31 ,799 square feet. Two driveway entrances are proposed from Hanover Drive and one driveway entrance from the west bound service road of State Highway 1 14. Mr. Hardy noted the applicant has requested not to be required to provide internal cross access to adjacent developments for security reasons. Mr. Hardy advised the applicant is requesting 10 signs for the property. Mr. Edwin Smith, of Alliance Architects representing the applicant, addressed the City Council and the Planning & Zoning Commission requesting favorable consideration of the application. He noted the concept of the dealership is unique due to the heavy landscaping, coordination of the signage, as well as the internal signage. City Council and Planning & Zoning Commission expressed their concern regarding the number of signs being requested for the development. Discussion ensued relative to the signs that could be eliminated from the project. Mr. Art Turple, Director of Real Estate for AutoNation USA, addressed the City Council and Planning &Zoning Commission's concerns regarding the number of signs. He noted that some of the signs could be eliminated without affecting the project. Council requested the Planning & Zoning Commission, during their deliberations, determine which signs could be eliminated. Mayor Tate invited guests present to comment regarding the conditional use application. No one wished to speak and there was no correspondence to report. Commissioner Freed, seconded by Commissioner Stamos, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy Nays: None Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 10/15/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 5 PUBLIC HEARING SPECIAL USE APPLICATION SU96-08, ZONE SYSTEMS, INC. Mayor Tate declared the public hearing continued from the September 17, 1996 meeting. Development Services Director Hardy reported Special Use Application SU96-08 had been submitted by Zone Systems, Inc. requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a special use permit to allow development of a 1 10 foot monopole tower with a cellular antenna. The property is located at 1670 Hughes Road and is zoned "PCD" Planned Commerce Development District. Mr. Hardy reported the applicant had requested withdrawal of the case. Commissioner Balvin, seconded by Commissioner Stamos, offered a motion to ' approve the withdrawal of the case. The motion prevailed by the following vote: Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy ' Nays: None Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve the withdrawal of the case. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ' ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU96-28, MR. ERVIN HOLLE Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU96-28 had been submitted by Mr. Ervin Holle requesting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and requesting a conditional use permit to amend a site plan approved by Ordinance No. 86-51 for expansion of the rear of a building for an 8 x 19 x 12 foot storage space. The property is located at 1 10 North Main Street and is zoned "HC" Highway Commercial District Regulations. Mr. Ervin Holle was available for questions from the City Council. 4 10/15/96 There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the conditional use application. No one wished to speak and there was no correspondence to report. Commissioner Newby, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy Nays: None Council Member Pittman, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 7. PUBLIC HEARING, SPECIAL USE APPLICATION SU96-1 1 , TELESITE SERVICES (BAYLOR MEDICAL CENTER AT GRAPEVINE) Mayor Tate declared the public hearing open. Development Services Director Hardy reported Special Use Application SU96-1 1 had been filed by Telesite Services requesting a waiver to specific requirements of Section 47E.2 pursuant to section 47F of Ordinance No. 82-73, as amended, and requesting a special use permit to amend Ordinance No. 95-29 to allow antenna arrays to be placed on the top of the Baylor Professional Office Building located at 1650 West College Street. The property is zoned "PCD" Planned Commerce Development District Regulations. Mr. Robert Baldwin requested favorable consideration of the special use application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the conditional use application. No one wished to speak. City Secretary Huff reported there were two letters of support and one letter neither supporting or opposing the project. Commissioner Coy, seconded by Commissioner Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy Nays: None 5 10/15/96 Council Member Wilbanks, seconded by Council Member Spencer, offered a motion : to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 8. PUBLIC HEARING, FINAL PLAT, LOTS 8R-1 AND 8R-2, BLOCK 5, RIDGECREST ADDITION Mayor Tate declared the public hearing open. Senior Civil Engineer Scott Dyer stated Mr. Robert Casstevens had submitted an application for the final plat of Lots 8R-1 and 8R-2, Block 5, Ridgecrest Addition being a replat of Lot 8, Block 5, Ridgecrest Addition. The .289 acre property is located on Evergreen Court and is zoned "R-TH" Townhouse District Regulations. He noted the , acreage is being replatted into two lots for construction of a duplex with individual lots for each owner. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the conditional use application. No one wished to speak and there was no correspondence to report. Commissioner Stamos, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Stamos, Balvin, Martinez, Freed, Newby & Coy Nays: None Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to Conference Room #204 to consider published business. : Mayor Tate announced the City Council would take a brief recess. Upon returning to " the Council Chambers, all members of the City Council were present. 6 ' 10/15/96 ITEM 9. ORDINANCE, AUTHORIZING 59,785,000.00 GENERAL OBLIGATION BONDS, SERIES 1996 Mr. David Medanich, representing the First Southwest Company, presented the five bids received for the sale of 59,785,000.00 General Obligation Bonds. Mr. Medanich reported the general obligation bonds have been assigned the following ratings: Moody's Investors Service, Inc, - "A1 "; Standard & Poor's Ratings Services - "A+ ". He reported the low bidder was Legg Mason Wood Walker Inc. at 5.5479% and recommended the City Council accept the lowest bid. : City Manager Petty requested the City Council consider accepting the bid as recommended and approve an ordinance authorizing the issuance and sale of General Obligation Bonds, Series 1996 in the aggregate principal amount of 59,785,000.00; prescribing the form of said bonds, awarding the sale thereof; enacting other provisions relating thereto. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to accept the bid by Legg Mason Wood Walker Inc. as recommended and adopt the ordinance authorizing the issuance and sale of General Obligation Bonds, Series 1996 in the amount of $9,785,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-83 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE ISSUANCE AND SALE OF CITY OF GRAPEVINE, TEXAS GENERAL OBLIGATION BONDS, SERIES 1996, IN THE AGGREGATE PRINCIPAL AMOUNT OF $9,785,000; PRESCRIBING THE FORM OF SAID BONDS; AWARDING THE SALE THEREOF; LEVYING A TAX IN PAYMENT THEREOF; APPROVING THE OFFICIAL STATEMENT; ENACTING OTHER PROVISIONS RELATING THERETO; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE ITEM 10. ORDINANCE AUTHORIZING 52,920,000.00 WATERWORKS AND SEWER SYSTEM REVENUE BONDS, SERIES 1996 Mr. David Medanich, representing the First Southwest Company, presented the five bids received for the sale of 52,920,000.00 Waterworks and Sewer System Revenue Bonds. Mr. Medanich reported the waterworks and sewer system revenue bonds have been assigned the following ratings: Moody's Investors Service, Inc, - "Baa1 "; Standard & Poor's Ratings Services - "A". He reported the low bidder was Legg 7 10/15/96 Mason Wood Walker Inc. at 5.5483% and recommended the City Council accept the a lowest bid. City Manager Petty requested the City Council consider accepting the bid as recommended and approve an ordinance authorizing the issuance and sale of Waterworks and Sewer System Revenue Bonds, Series 1996 in the aggregate principal amount of 52,920,000.00; prescribing the form of said bonds, awarding the sale thereof; enacting other provisions relating thereto. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to accept the bid by Legg Mason Wood Walker Inc. as recommended and adopt the ordinance authorizing the issuance and sale of Waterworks and Sewer System Revenue Bonds, Series 1996 in the amount of 52,920,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-84 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE ISSUANCE AND �:, SALE OF CITY OF GRAPEVINE, TEXAS WATERWORKS AND SEWER SYSTEM REVENUE BONDS, SERIES 1996, IN THE AGGREGATE PRINCIPAL AMOUNT OF 52,920,000; PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID BONDS; APPROVING THE OFFICIAL STATEMENT; ENACTING OTHER PROVISIONS RELATING THERETO; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE ITEM 1 1 . ORDINANCE, AMENDING CHAPTER 23 TRAFFIC Public Works Director Hodge requested approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to stop signs on Municipal Way at Nash Street and no parking zones on Municipal Way, Nash Street, Jean Street and Regional Road. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to ' adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ` Nays: None 8 10/15/96 ORDINANCE NO. 96-85 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS AND SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS (5200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 12. REJECT BID, MITCHELL HOUSE PARKING LOT PROJECT Public Works Director Hodge recommended the City Council reject the single bid received for the Mitchell House Parking Lot Project and authorize Staff to rebid the project. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to reject the bid as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 13. Ordinance Second and Final Reading, Conditional Use Application CU96-24, Grapevine Truck Leasinq Development Services Director recommended approval of the second and final reading of Ordinance No. 96-77 relative to Conditional Use Application CU96-24 submitted by Grapevine Truck Leasing granting a waiver to specific requirements of Section 9 10/15/96 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and granting a � ; conditional use permit to allow outside storage in conjunction with the operation of a retail and repair establishment for the sale and repair of new and used heavy trucks and miscellaneous outside land uses on property located at 305 East Nash Street. The Board of Zoning Adjustment approved the variance request to eliminate the solid fence screening for outside storage. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve the second and final reading as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-77 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE ' N0. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF _ SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU96-24 TO ALLOW OUTSIDE STORAGE IN CONJUNCTION WITH THE OPERATION OF A RETAIL AND REPAIR ESTABLISHMENT FOR THE SALE AND REPAIR OF NEW AND USED HEAVY TRUCKS AND MISCELLANEOUS OUTSIDE LAND USES IN A DISTRICT ZONED "LI" UGHT INDUSTRIAL DISTRICT, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE N0. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; ' CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF ' THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) AND A SEPARATE OFFENSE SHALL ! BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN ° EMERGENCY AND PROVIDING AN EFFECTIVE DATE 10 +ik 10/15/96 Item 14. Renew Interlocal Agreement for Teen Court Program Administrative Services Director recommended renewal of an Interlocal Agreement with the cities of Colleyville, Southlake, Trophy Club, and Carroll and Grapevine- Colleyville Independent School Districts for the Teen Court Program for one year concurrent with the participating entities fiscal year. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 15. Change Order No. 5 and Final, Northwest Highway Utilities Project Public Works Director recommended approval of Change Order No. 5 and Final to the Northwest Highway Utilities Project in the amount of 542,588.55 and authorization for Staff to execute said change order. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 16. Award Engineering Services Contract, State Highwav 114/William D. Tate Avenue, Barton-Aschman Associates, Inc. Public Works Director recommended award of an engineering services contract to Barton-Aschman Associates, Inc. in the amount of S 155,100.00 for the design of roadway and ramp improvements in the area of State Highway 114 and William D. Tate Avenue and authorization for Staff to execute said contract. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 11 10/15/96 Item 17 Award Engineering Services Contract Improvements of State Hi hq wav , 114/Park Boulevard/Farm-to-Market 1709/Wall Street Intersection, Barton-Aschman Associates, Inc. Public Works Director recommended award of an engineering services contract to Barton-Aschman Associates, Inc. in the amount of 543,950.00 for the design of roadway, pavement markings, signal timing, and ramp improvements in the area of State Highway 1 14 and Park Boulevard/Farm to Market 1709/Wall Street intersection and authorization for Staff to execute said contract. ' Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 18. Award Engineering Services Contract, 1996 Sewer Rehabilitation Proiect Design, Bovle Engineering Corporation Public Works Director recommended award of an engineering services contract to Boyle Engineering Corporation in the amount of 531 ,480.00 for the design of the � , 1996 Sewer Rehabilitation Project and authorization for Staff to execute said contract. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 19. Award Graqevine Mills Utilities Construction Project, Austin Bridge and Road Corporation Public Works Director recommended award of the Grapevine Mills Utilities Construction Project to Austin Bridge and Road Corporation in the amount of 53,212,1 18.00, contingent upon receipt of the Tax Increment Finance Reinvestment ; Zone No. 1 Bond proceeds, approval of Change Order No. 1 addressing clarifications to the contract documents and specifications, and authorization for Staff to execute : said documents. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: $ Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 12 10/15/96 Item 20. Award Contract, Audio Visual Eauipment for Citv Hall, Alford Media Assistant City Manager recommended award of a contract to Alford Media in the amount of S 150,818.01 for audio visual equipment purchase and installation for the new City Hall. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 21 . Renew Bid 92-369 Magazine Subscription Library Director recommended approval of the renewal of Bid 92-369 Magazine Subscription to the lowest and best bidder meeting specifications, EBSCO Subscription Service, in the amount of 58,139.71 . Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 22. Renew Bid 94-542 Book Lease Plan Contract Library Director recommended approval of the renewal of Bid 94-542 Book Lease Plan Contract to the lowest and best bidder meeting specifications, Brodart Co. d/b/a McNaughton Book Service, in the amount of S 1 1 ,648.28. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 23. Renew Bid 95-625 Copier Maintenance Contract Administrative Services Director �ecommended approval of the renewal of Bid 95-625 Copier Maintenance Contract to the lowest and best bidders meeting specifications: A-1 Copier in the amount of $5,010.60 (Parks/Recreation, Fleet Division, Central Fire Station, Public Works, Courts and Police) and Gestetner in the amount of 53,858.00 (Personnel Department, Golf Department, Development Services and City Hall). 13 10/15/96 Council Member Stewart, seconded by Council Member Johnson, offered a motion to � approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 24. Consideration of Minutes City Secretary recommended approval of the minutes of the October 1 and 3, 1996 City Council meetings as published. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RECESS AND RECONVENE Mayor Tate announced the City Council would take a brief recess. Upon reconvening � in the Council Chambers, all members of the City Council were present. ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z96-18, PULTE HOMES ' There was no action taken on Zoning Application Z96-18 filed by Pulte Homes, as the City Council and Planning & Zoning Commission approved the applicants's request for withdrawal of the case during the public hearing portion of the meeting. ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU96-19, AUTONATION USA ' Development Services Director Hardy reported the Commission voted 7-0 for approval of Conditional Use Application CU96-19 filed by AutoNation USA with the following changes to signs on the site plan: elimination of one sign (#9) located at the eastern driveway on Hanover Drive, elimination of two signs (#10) on the access road to State Highway 1 14, and three signs (#2, #6, and #7) located internally on the site will be changed to monument signs meeting the requirements of Section 60 of the Grapevine Code of Ordinances. Approval of the conditional use application grants a ` waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended, and grants a conditional use permit to allow a 14 10/15/96 planned commercial center for an automobile sales and service dealership with a 40 foot pole sign on property located at 2045 State Highway 1 14 East. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation with the changes to the site plan regarding signage and adopt the ordinance granting the waiver and the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-86 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU96-19 TO ALLOW A PLANNED COMMERCIAL CENTER FOR AN AUTOMOBILE SALES AND SERVICE DEALERSHIP WITH A FORTY-FOOT POLE SIGN IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE N0. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 15 10/15/96 ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION K ' PRELIMINARY PLAT LOTS 1 AND 2, BLOCK 1 , 1 14/MINTERS ADDITION Development Services Director Hardy reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition. The property, located at the westbound frontage road of State Highways 114/121 west of Minters Chapel Road, is being platted for development as a used car dealership (AutoNation USA1. ' Mayor Pro Tem Ware, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 AND 2, BLOCK 1 , 1 14/MINTERS ADDITION Development Services Director Hardy reported the Commission voted 7-0 to accept � the Statement of Findings and the final plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition located at the westbound frontage road of State Highways 1 14/121 , west of Minters Chapel Road. The property is being final platted for development of a used car dealership (AutoNation USA►. ' Council Member Stewart, seconded by Council Member Pittman, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1 , 1 14/Minters Addition. The motion prevailed ! by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU96-08, ZONE SYSTEMS, INC. There was no action taken on Special Use Application SU96-08 filed by Zone Systems, Inc. as the City Council and Planning & Zoning Commission approved the applicants's request for withdrawal of the case during the public hearing portion of the meeting. 16 10/15/96 ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU96-28, MR. ERVIN HOLLE Development Services Director Hardy reported the Commission voted 7-0 for approval , of Conditional Use Application CU96-28 filed by Mr. Ervin Holle granting a waiver to specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended and approving a special use permit to amend a site plan approved by Ordinance No. 86-51 for expansion of the rear of a building located at 1 10 North Main Street for storage space. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and adopt the ordinance granting the waiver and approving the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-87 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE NO. 82-73; (2) GRANTING CONDITIONAL USE PERMIT CU96-28 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 86-51 TO EXPAND THE REAR OF THE BUILDING, SPECIFICALLY ON LOT 5, TO PROVIDE STORAGE SPACE IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT REGULATIONS, IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION 17 10/15/96 OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 31 . PLANNING & ZONING COMMISSION RECOMMENDATION ! SPECIAL USE APPLICATION SU-96-1 1 , TELESITE SERVICES Development Services Director Hardy reported the Commission voted 7-0 for approvai of Special Use Application SU96-1 1 filed by Telesite Services granting a waiver to ' specific requirements of Section 47E.2 pursuant to Section 47F of Ordinance No. 82-73, as amended and granting a special use permit to amend Ordinance No. 95-29 to allow antenna arrays to be placed on the top of the Baylor Professional : Office Building located at 1650 West College Street. , Council Member Johnson, seconded by Council Member Spencer, offered a motion ; to accept the Commission's recommendation and adopt the ordinance granting the waiver and the special use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-88 p AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY: (1) ; GRANTING A WAIVER TO SPECIFIC REQUIREMENTS OF SECTION 47E.2 PURSUANT TO SECTION 47F OF ORDINANCE N0. 82-73; (2) GRANTING SPECIAL USE PERMIT SU96-11 TO AMEND THE SPECIAL USE PERMIT APPROVED BY ORDINANCE NO. 95-29 TO ALLOW ANTENNA ARRAYS TO BE PLACED ON THE TOP OF THE BAYLOR PROFESSIONAL OFFICE BUILDING IN A DISTRICT ' ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A ` CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE 18 � ; : ; : , - 10/15/96 PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE ITEM 32. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 8R-1 AND 8R-2 BLOCK 5 RIDGECREST ADDITION Development Services Director Hardy reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the final plat of Lots 8R-1 and 8R-2, Block 5, Ridgecrest Addition being a replat of Lot 8. Mr. Robert Casstevens, the applicant, is replatting the property located in the northwest corner of the Evergreen Court cul-de-sac into two lots to allow construction of a duplex with separate lots for each owner. Council Member Johnson, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat. The motion prevailed by the following vote: Ayes : Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays : None Abstain : Tate ITEM 33. PLANNING & ZONING COMMISSION RECOMMENDATION PLAT VACATION, LOTS 1 AND 2, BLOCK 1 , W. D. FARRAR, JR. ESTATE Development Services Director Hardy reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and plat vacation of Lots 1 and 2, Block 1 , W. D. Farrar, Jr. Estate as submitted by Mrs. W. D. Farrar. The final plat of the property located on the southbound frontage road of William D. Tate Avenue, north of Big Bear Creek, is being vacated as the applicant no longer wishes to develop the site for a single residence. Any future development of the site will require the site to be platted again. Council Member Spencer, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the plat vacation. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 19 10/15/96 ITEM 34. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1 , BLOCK A, PRIMROSE ADDITION Development Services Director Hardy reported the Planning & Zoning Commission voted 7-0 to approve the Statement of Findings and the final plat of Lot 1 , Block A, Primrose Addition located on the north side of Hall-Johnson Road, west of William D. Tate Avenue. The 1 .4731 acre site is being platted for development of a pre-school (Primrose School). Council Member Wilbanks, seconded by Council Member Stewart, offered a motion ' to accept the Commission's recommendation and approve the Statement of Findings and the final plat. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 35. PLANNING & ZONING COMMISSION RECOMMENDATION CONCEPT PLAN CP94-09, GRAPEVINE SKATING RINK . Development Services Director Hardy reported the Commission voted 7-0 for approval of the revisions to Concept Plan CP94-09 for Lots 1 and 2, Grayson/121 Addition for the Grapevine Skating Rink to be developed on Grayson Square Drive, west of William D. Tate Avenue. Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the revisions to Concept Plan CP94-09. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ADJOURNMENT Council Member Johnson, seconded by Council Member Wilbanks, offered a motion , to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, ' TEXAS on this the 5th day of November , 1996. 20 10/15/96 APPROVED: � William D. Tate Mayor ATTEST: � Linda uff City Secretary 21