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Home My WebLink About1996-11-05 Regular Meeting�-- AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 1996 AT 6:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD DINNER SERVED AT 6:00 P.M. CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. B. Consultation with City Attorney pursuant to Texas Government Code, Section 551 .071 , on a matter in which the duty of the City Attorney to the City Council under the Texas Rules of Professional Conduct of the State Bar of Texas require the attorney to review the Darr property in Executive Session. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. , City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551 .071 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ' ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE ' TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGIS�ATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1 ST DAY OF NOVEMBER, 1996 AT 5:Q0 P.M. �i da uff ' City ecretary - STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of November, 1996 at 6:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:15 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071, Texas Government Code; (B) consultation with City Attorney pursuant to Texas Government Code, Section 551 .071 , on a matter in which the duty of the City Attorney to the City Council under the Texas Rules of Professional Conduct of the State Bar of Texas require the attorney to review the Darr property in Executive Session; and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. At 7:40 p.m. Mayor Tate announced the City Council would recess Executive Session to convene the Regular City Council meeting in the Council Chambers. The Executive Session would reconvene after the 7:30 p.m. meeting. 11/05/96 All members of the City Council were present upon reconvening in the Council Chambers at 7:45 p.m. for the Regular City Council meeting. At 8:15 p.m. the City Council reconvened in Conference Room #204 to continue the Executive Session. All members of the City Council were present. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty ' stated there was no action necessary relative to (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code and (B) consultation with City Attorney pursuant to Texas Government Code, Section 551 .071 , on a matter in which the duty of the City Attorney to the City Council under the Texas Rules of Professional Conduct of the State Bar of Texas require the attorney to review the Darr property in Executive Session. Note: Item (C) conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code, was not discussed in Executive Session. ADJOURNMENT Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1 gth day of November , 1996. APPROVED: � �_ � William D. Tate Mayor �_ 2 ' 11/05/96 , ATTEST: Lind Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD . CALL TO ORDER INVOCATION: Council Member Jerry L. Pittman PLEDGE OF ALLEGIANCE: Brownie Troop 1455, Junior Troop 1420, and Cadet Troop 1434 CITIZEN COMMENTS NEW BUSINESS 1 . Consider award of a contract for the Mitchell House Parking Improvements ' Construction Project to the lowest and best bidder meeting specifications, Ed A. Wilson, and take any necessary action. 2. Consider award of an engineering services contract for the design and ' construction phase administration of the Peach Street Wastewater Treatment Plant to Freese and Nichols, Inc. and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a resolution supporting the efforts of the Interstate Highway 35 Corridor Coalition and urging the designation of this major corridor as the "NAFTA" Superhighway. City Manager recommends approval. 4. Consider a resolution authorizing the City Manager to pursue an interlocal agreement with the Information for Citizens Network of Northeast Tarrant County. Library Director recommends approval. 5. Consider rejecting all bids received for the Stone Myers Parkway Project. Public Works Director recommends approvaL 6. Consider an interlocal agreement with the City of North Richland Hills for the purchase of Police uniforms and related equipment. Police Chief recommends approval. 7. Consider renewal of the bid to F. J. Business Forms for printing the 1997 Recreation Division Activities Brochure. Parks & Recreation Director recommends approvaL 8. Consider authorizing an agreement with the Johnson and Cekuta families of Grapevine for the Adopt-A-Road Program for Snakey Lane along Lake Grapevine. Parks & Recreation Board of Directors and Parks & Recreation Director recommend approval. 9. Consider award of Bid 96-014 Exterior Painting and Repairs for the Wallis Building to the lowest and best bidder meeting specifications, T. B.'s Contract Painting. Convention & Visitors Bureau director recommends approval. 10. Consider award of the supply contracts for trees and landscaping shrubs for the public facilities element of the Grapevine Mills Mall site to the lowest and best bidders meeting specifications: Marian Gardens; AM&D Tree Farm; Skinner's; Cherry Lake Tree Farm; and reject all bids for Hollywood Junipers. Public Works Director recommends approval. 1 1 . Consider a resolution authorizing the purchase of light bars for Police vehicles through the Houston Galveston Area Council Contract. Police Chief recommends approval. 12. Consider approval of the minutes of the October 15, 1996 City Council meetings as published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ' MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1 ST DAY OF NOVEMBER, 1996 AT 5:00 P.M. Lin a Huff City Secretary f STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of November, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Pittman delivered the Invocation. PLEDGE OF ALLEGIANCE Brownie Troop 1455, Junior Troop 1420, and Cadet Troop 1434 presented the Colors and led the Pledge of Allegiance. ITEM 1 . AWARD CONSTRUCTION CONTRACT, MITCHELL HOUSE PARKING FACILITY, ED A. WILSON, INC. Public Works Director Jerry Hodge recommended award of the construction contract for the Mitchell House Parking Facility Improvements to the lowest and best bidder meeting specifications, Ed A. Wilson, Inc., in the amount of 549,846.50 and 1 1/05/96 authorization for Staff to execute said contract. Mr. Hodge reported there would be a total of 35 standard and two handicapped parking spaces constructed and the projected completion date for the parking facilities is late January 1997. �:: Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to ' award the contract for the Mitchell House Parking Facility to Ed A. Wilson, Inc. in the amount of $49,846.50. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ITEM 2. PEACH STREET WASTEWATER TREATMENT PLANT, ENGINEERING DESIGN SERVICES CONTRACT, FREESE AND NICHOLS, INC. Assistant Director of Public Works/Operations Matt Singleton recommended award of an engineering services contract for the design and construction phase administration of the Peach Street Wastewater Treatment Plant to Freese and Nichols, Inc. in an amount not to exceed 5687,800.00. The project will expand the plant from its existing 3.75 million gallons per day (MGD) capacity to 5.75 MGD to accommodate the projected flows resulting from the opening of the Grapevine Mills Mall in the fall of 1997 and ancillary development. The expansion of the plant is expected to be completed in March 1998 based on an estimated project initiation date of December 1996. Mr. Singleton reported the Texas Natural Resource Conservation Commission requires that engineering of plant improvements commence when the peak monthly flow reaches 75% of the plant's capacity and that construction of the improvements commence when the peak monthly flow reaches 90% of the permitted capacity. The peak monthly flow is currently approaching 75% of the plant's rated capacity and projections indicate that flows will reach 90% capacity in 1998. The proposed design contract contains the following elements: final design $350,000.00; general representation 5119,000.00; and resident representative 5218,800.00. The estimated construction cost is 54,358,908.00. Mr. Singleton noted that Freese and Nichols, Inc. has provided engineering services for all aspects of the development of the Peach Street Wastewater Treatment Plant and due to their familiarity with the plant would provide for a fast track design and substantial cost savings. Discussion ensued relative to the funding source (sale of revenue bonds), number of proposals requested (one requested, due to Freese and Nichols, Inc. familiarity with the Peach Street plant), and the Council expressed concern regarding the cost of engineering services for design of the project. Following discussion, Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to table the item for submittal of additional proposals. The motion prevailed by the following vote: 2 : , . , �,, N . 1 1/05/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution, Supportina "NAFTA" Superhighway Designation City Manager recommended approval of a resolution supporting the efforts of the Interstate Highway 35 Corridor Coalition and urging the designation of this major corridor as the "NAFTA" Superhighway. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 95-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS SUPPORTING THE EFFORTS OF THE INTERSTATE HIGHWAY 35 CORRIDOR COALITION, URGING THE DESIGNATION OF THIS MAJOR CORRIDOR AS THE "NAFTA" SUPERHIGHWAY; AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Authorizing Pursuit of Interlocal Agreement, Information for Citizens Network of Northeast Tarrant Countv Library Director recommended approval of a resolution authorizing the City Manager to pursue an interlocal agreement with the Information for Citizens Network of Northeast Tarrant County for the purpose of applying for grants from the Telecommunications Infrastructure Fund to be able to connect all the involved entities for sharing resources and distance learning. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: 3 1 1/05/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None �` RESOLUTION N0. 96-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ' GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO PURSUE AN INTERLOCAL AGREEMENT WITH A CONSORTIUM OF OTHER CITIES AND SCHOOL DISTRICTS FOR THE CREATION OF A SHARED INFORMATION INFRASTRUCTURE AND PROVIDING AN EFFECTIVE DATE Item 5. Reject Bids, Stone Mvers Parkwav Proiect Public Works Director recommended rejecting all bids received for the Stone Myers Parkway Project due to all bids received being higher than anticipated. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: , Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 6. Interlocal Aareement, North Richland Hills, Purchase Police Uniforms Police Chief recommended approval of an interlocal agreement with the City of North Richland Hills for the purchase of police uniforms from the vendor selected by North Richland Hills through a competitive bid process. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 7. Renew Bid, 1997 Recreation Division Activities Brochure, F. J. Business Forms Parks & Recreation Director recommended renewal of the bid to F. J. Business Forms in the amount of $16,943.20 for printing the 1997 Recreation Division Activities Brochure. 4 ; 1 1/05/96 Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 8. Adopt-A-Road Program, Johnson and Cekuta Families, Snakev Lane Parks & Recreation Director recommended approval of a two year agreement with the Johnson and Cekuta families of Grapevine for the Adopt-A-Road Program for Snakey Lane along Lake Grapevine. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 9. Award Bid 96-014 Exterior Painting and Repairs, Wallis Buildinq Convention and Visitors Bureau Director recommended award of Bid 96-014 Exterior Painting and Repairs for the Wallis Building to the lowest and best bidder meeting specifications, T. B.'s Contract Painting, in the amount of $418,543.00. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 10. Award Contracts, Trees and Landscaping, Public Facilities, Grapevine Mills Mall Public Works Director recommended award of the supply contracts for trees and landscaping shrubs for the public facilities element of the Grapevine Mills Mall site to the lowest and best bidders meeting specifications: Marian Gardens - Live Oaks; AM&D Tree Farm - Shumard Red Oaks, Bald Cypress trees; Skinner's - Nellie R. Stevens Holly trees and Burford Hollies; Cherry Lake Tree Farm - Bald Cypress trees and approve a change order to repot 160 Bald Cypress; waive the contract requirement for 100 gallon containers; and reject all bids for Hollywood Junipers. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: 5 1 1/05/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None � Item 1 1 . Resolution Authorize Purchase of Light Bars, Police Vehicles Police Chief recommended approval of a resolution authorizing the purchase of light bars for Police vehicles through the Houston Galveston Area Council Contract in the ' amount of 527,594.84. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE HOUSTON-GALVESTON AREA COUNCIL FOR THE PURCHASE OF TWENTY-SIX LIGHT BARS FOR THE POLICE DEPARTMENT; AUTHORIZING CITY MANAGER TO EXECUTE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the October 15, 1996 City Council meetings as published. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 13. 1996 CITY EMPLOYEE GRACE CAMPAIGN City Manager Petty reported the City employees had exceeded the $22,000.00 goal set for the 1996 City Employee GRACE Campaign. 6 1 1/05/96 NOTE: After adjournment of the Regular City Council meeting, all members of the City Council returned to Conference Room #204 to continue the Executive Session. ADJOURNMENT Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November , 1996. APPROVED: -� .�- �� William D. Tate Mayor ATTEST: Lind Huff City Secretary 7