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Home My WebLink About1996-07-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JULY 2, 1996 AT 6:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD DINNER AT 6:00 P.M. CALL TO ORDER WORKSHOP 1 . Discussion relative to median landscape plans for State Highway 26 North. 2. Briefing relative to a "Draft" Underground Utilities ordinance under development. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JUNE, 1996 AT 5:00 P.M. �,- -s�-et'.�' � / Lin H uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of July, 1996 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1 . DISCUSS STATE HIGHWAY 26 NORTH LANDSCAPE PROPOSAL Parks & Recreation Director pouglas Evans introduced Ms. Donna Kaufman, of Unique Landscaping, who presented the proposed median landscape design and plans for State Highway 26 North from Ruth Wall Street to just past the DFW Hilton Hotel. She had examples of the low maintenance native plants proposed for the medians. The initial cost estimate for the median project is 5300,000.00. Parks & Recreation Director Evans reported Staff was prepared to submit a Cost Sharing Grant to the Texas Department of Transportation for the project; and, if the project was approved by the Texas Department of Transportation, the City's cost would be S 150,000.00. City Council consensus was for Staff to pursue the Cost Sharing Grant with the Texas Department of Transportation. 07/02/96 ITEM 2. DISCUSS "DRAFT" UNDERGROUND UTILITIES ORDINANCE fi. Assistant Director of Public Works/Engineering, Stan Laster, reviewed the "draft" ordinance requiring public utilities to be place underground in new developments. He briefed the City Council regarding the proposed additions and clarifications the proposed ordinance would provide regarding TU facilities, as well as addressing fibre optic facilities, and typical electric, telephone and cable tv facilities. The consensus of the City Council was for Staff to prepare the ordinance for consideration during a City Council meeting. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 6:59 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the lsth day of July , 1996. APPROVED: r � � William D. Tate Mayor ATTEST: Linda uff City Secretary ` 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 2, 1996 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) threatened or contemplated litigation regarding the creation of the Tax Increment Financing District under Section 551 .071 , Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conferences with employees under Sections 551 .071 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JUNE, 1996 AT 5:00 P.M. . , �� Lin Huff City Secretary SUPPLEMENTAL AGENDA SPECIAL CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, JULY 2, 1996 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD EXECUTIVE SESSION 1 . C. Real estate relative to Jean Street under Section 551 .072, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real estate under Section 551 .072, Texas Government Code. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING SUPPLEMENTAL AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JUNE, 1996 AT 5:00 P.M. -c.� inda uff � City ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 2nd day of July, 1996 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) threatened or contemplated litigation regarding the creation of the Tax Increment Financing District; (B) conference with City Manager and Staff to receive information relative to economic development prospects; and (C) real property relative to Jean Street under Sections 551 .071 , 551 .075 and 551 .072, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty stated there was no action necessary relative (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) threatened or contemplated litigation regarding the creation of the Tax Increment Financing District; (B) conference with City Manager a7102I96 and Staff to receive information relative to economic development praspects; and (C) , real praperty relative ta Jean Street under Sections 551 .071 , 551 .475 and 551 ,072, Texas Government Code. NOTE: A (1) threatened or contemplated litigation regarding the creation of the Tax Increment Financing District and {B} conferenee with City Manager and Staff to receive infarmation relative to economic development prospects were not discussed in Executive Session, RIOTE: City Council continued with the Regular City Cauncil meeting in open session in the Council Chambers. ADJ�URNMENT Council Member Johnson, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevaiEed by the following vote: ' Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart ' Nays : None Absent : Pittman : PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS an this the tsth day af Jutv , 199�. APPROVED: ., r.- 1Nilliam D. Tate Mayor ATTEST: �inda Huff ' City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 2, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware CITIZEN COMMENTS NEW BUSINESS 1 . Consider appointment of 1 st and 2nd Alternates to the Board of Zoning Adjustment and take any necessary action. 2. Consider authorizing a tower/ground lease agreement with AT&T Wireless Services and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider the Fiscal Year 1995-96 �FY96) unfunded needs regarding capital projects and additional personnel. Assistant City Manager recommends approval. 4. Consider the recommendation of the Grapevine-Colleyville Independent School District Board of Directors that Board Members Gina Dutcher serve as the ex-officio member to the Parks & Recreation Advisory Board. Parks & Recreation Director recommends approval. 5. Consider a resolution authorizing participation in the Texas Coalition of Cities for Franchised Utility Issues formed by the Texas Municipal League and naming a representative. Assistant to the City Manager recommends approval. 6. Consider a resolution authorizing the purchase of a Burster Machine through the State Purchasing and General Services Commission Contract. Administrative Services Director recommends approval. 7. Consider renewal of Bid 95-612 Temporary Employment to the lowest and best bidders meeting specifications: TriAngle Temporaries Inc. for non-clerical and PSI Temporaries for clerical employees to establish contract pricing. . Administrative Services Director recommends approval. 8. Consider award of Bid 96-676R Reinforced Concrete Pipe to the lowest and best bidders meeting specifications: Gifford Hill & Company (primary) and Hydro Conduit Corporation (secondary). Public Works Director recommends approval. 9. Consider award of Bid 96-686 Carpet Installation to the lowest and best bidder meeting specifications, Town and Country, for the Grapevine Convention Center. Convention & Visitors Bureau Director recommends approval. I 8 �2�. `��2�/q(� 10. Consider the minutes of the June z-1; 1996 City Council meetings. City Secretary recommends approval as recommended. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JUNE, 1996 AT 5:00 P.M. ��C.. - Lin a H uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of July, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Jerry L. Pittman absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1 . BOARD OF ZONING ADJUSTMENT ALTERNATE APPOINTMENTS Mayor Tate advised there were two alternate positions for one year terms vacant on the Board of Zoning Adjustment. Council Member Stewart, seconded by Council Member Spencer, offered a motion to appoint Mr. Russell Anderson as the 1 st Alternate for the Board of Zoning Adjustment. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman 07/02/96 Following brief discussion, it was the consensus of the City Council to leave the 2nd Alternate position vacant at this time. ITEM 2. TOWER/GROUND THIRTY (30) YEAR LEASE AGREEMENT, AT&T WIRELESS SERVICES Assistant to the City Manager Christopher Hooper requested approval of a thirty (30) year lease agreement with AT&T Wireless Services for use of tower and ground space for the development of a cell site located at Dove Park. The antennae will be attached to the Dove Road water tower with the underground land space for the equipment building. Mr. Hooper reported the total compensation to the City over the 30 year lease would be 5420,180.00. Special Use Application SU96-05 was approved at the June 18, 1996 City Council meeting which authorized the location of the cell site with construction of the underground facility not to begin until after (September 1) the end of the summer activities at Dove Park. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to authorize the City Manager to enter into the 30 year lease agreement with AT&T Wire Services. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart - Nays : None Absent : Pittman CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Petty removed Item 8 Award Bid 96-676R Reinforced Concrete Pipe. Item 3. FY96 Unfunded Budget Needs Assistant City Manager recommended approval of Fiscal Year 1995-96 (FY96) unfunded needs which will add capital projects valued at 5197,500.00 (upgrade Middle School tennis court, additional parking at Parr Park, Grapevine Township seed money and Mitchell Meeting Facility parking lot) and 554,902.00 in new personnel costs for the Development Services and Public Works Departments. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: 2 07/02/96 Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 4. Appoint Parks & Recreation Advisory Board Ex-Officio Member Parks & Recreation Director recommended approval of the Grapevine-Colleyville Independent School District Board of Directors recommendation that Board Member Gina Dutcher serve as the ex-officio member to the Parks & Recreation Advisory Board for a one year term. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman I_tem 5. Resolution, Authorize Participation in Texas Coalition of Cities for Franchised Utility Issues Assistant to the City Manager recommended approval of a resolution authorizing participation in the Texas Coalition of Cities on Franchised Utility Issues formed by the Texas Municipal League, naming City Manager Trent Petty as the City's representative and authorizing payment of 51 ,668.00 based on a population of 33,360 as provided in the 1996 Economic Profile. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman RESOLUTION NO. 96-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE PARTICIPATION OF THE CITY OF GRAPEVINE WITH OTHER TEXAS CITIES IN THE TEXAS COALITION OF CITIES FOR FRANCHISED UTILITY ISSUES; NAMING A REPRESENTATIVE TO THE STEERING COMMITTEE; AUTHORIZING PAYMENT OF A PARTICIPATION FEE AND PROVIDING AN EFFECTIVE DATE 3 07/02/96 Item 6 Resolution, Authorize Purchase of Burster Machine , Administrative Services Director recommended approval of a resolution authorizing purchase of a burster machine through the State Purchasing and General Services Commission Contract in the amount of 56,200.00. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman > RESOLUTION N0. 96-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE - Item 7. Renew Bid 95-612 Temporary Emplovment Administrative Services Director recommended renewal of Bid 95-612 Temporary Employment to the lowest and best bidders meeting specifications: TriAngle Temporaries Inc. for non-clerical employees and PSI Temporaries for clerical employees. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman ITEM 8. AWARD BID 96-676R REINFORCED CONCRETE PIPE CONTRACT This item was removed from the consent agenda and discussed after Item 10. City Manager Petty recommended the City Council table Award of Bid 96-676R Reinforced Concrete Pipe Contract for further review by Staff. 4 07/02/96 Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to table the item as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 9. Award Bid 96-686 Carpet Installation, Convention Center Convention & Visitors Bureau Director recommended award of Bid 96-686 Carpet Installation, Convention Center, to the lowest and best bidder meeting specifications, Town and Country, in the amount of 541 ,000.00. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the June 18, 1996 City Council meetings as published. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 11 . THE GRAPEVINE MILLS MALL City Manager Petty reminded the City Council of the ground breaking ceremony on July 10 at 10:00 a.m. at the DFW Airport Hilton for the Grapevine Mills Mall project. 5 07/02/96 ' ITEM 12. BOARD/COMMITTEE APPOINTMENT APPLICATIONS Council Member Johnson requested the format for the board/committee applications be revised to include a stronger emphasis on the applicant's qualifications for a particular board. During discussion, comments were made that the changes to the form could include specific instructions regarding required service on a board, specialization of forms for each board, and implementation of a process for contacting the applicant's references. City Manager Petty responded Staff would review the City's application and appointment process and provide a report to the City Council. ADJOURNMENT Council Member Johnson, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays : None Absent : Pittman � PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of July , 1996. APPROVED: _� ._, William D. Tate Mayor ATTEST: Linda H ff City Secretary 6