HomeMy WebLinkAboutItem 04 - Softball Field Lighting,TEM! 4
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, ACTING CITY MANAGER P'
MEETING DATE: NOVEMBER 1, 2005
SUBJECT: APPROVAL OF THE. PURCHASE OF SOFTBALL FIELD
LIGHTING AT THE OAK GROVE SOFTBALL COMPLEX
THROUGH THE TEXAS LOCAL GOVERNMENT PURCHASING
COOPERATIVE PROGRAM
RECOMMENDATION:
City Council to consider approval of the purchase of a softball field lighting system at the
Oak Grove Softball Complex through a cooperative purchase agreement contract from
Musco, Inc. in the total amount of $99,160.00.
FUNDING:
Funding is available in account 325-48860-312-06-0008, $98,000 (Lease Fund/Mach.
and Equip.), and in account 174-74015-053, $1,160 (Permanent Capital Replacement
Fund, Lamp Replacement at Athletic Fields).
BACKGROUND:
This procurement will be under the Interlocal Cooperation Act, Chapter 791, (Texas
Local Government Code) that states that any entity participating through an interlocal
agreement satisfies all bidding requirements under State law. Council approved an
interlocal agreement with the Texas Local Government Purchasing Cooperative and
participation in the Cooperative's annual agreements during the Council meeting on
September 18, 2001.
The Texas Association of School Boards administers the program and both the Texas
Municipal League and the Texas Association of Counties sponsor the program. Staff will
make this purchase through the Cooperative's e-commerce internet website. The
Cooperative solicited bids for this equipment and awarded a contract to Musco, Inc. The
total amount of this purchase is $99,160.00.
This purchase is for softball field lighting to be installed at the Oak Grove Softball
Complex. Adding lights to the third field at the complex will enhance the programming
opportunities for the Recreation Division as well as offering additional practice and game
times for the Grapevine Girls Softball Association (GGSA). Attached is a copy of the
equipment list and pricing.
Staff recommends approval of the purchase from Musco, Inc. through the City's existing
interlocal contract with the Texas Local Government Purchasing Cooperative.
M
October 26, 2005 (4:22PM)
Oak Grove Park Softball Field Lighting
Grapevine, Texas
Date: September 13, 2005
Buy Board Quotation Price
Musco's Light Structure GreenTm as described below delivered to the job site and fully installed..... $99,160
Equipment Description
Light Structure Green TM System delivered to your site in Five Easy PiecesTM
• Pre -cast concrete bases
• Galvanized steel poles
• UL Listed remote electrical component enclosures
• Pole length wire harness
• Factory -aimed and assembled luminaires
Also Includes:
• Smart LampTm technology that operates with less energy and extended life with a system of timed power
adjustments
® 25 Year warranty and maintenance program that includes all materials, labor, and 1 group re -lamp at the
end of the lamps' rated life, 5000 hours.
• Guarantee of a constant light level of 50/30 over the life of the lamp.
• Control Linke System for flexible control and facility management of your lighting system
• Lighting Contactor Cabinet sized for 480 Volt 3 phase
• Energy savings of more than 50% over standard lighting system
• 50% less spill and glare light than Musco's prior industry leading technology
/nstai/ation Scope of Work Description
• Furnish and install listed equipment
• Furnish and install switch gear inside of building
• Furnish and install all underground copper wiring in conduit
• Furnish electrical designs by a Texas licensed electrical engineer
• All work to met local codes and NEC
• All bonding and permits
Sales tax is not included as part of this quote.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or pricing information to competitive vendors will result in removal from the bid list.
Payment Terms
100% of the contract price is due and payable no later than 30 days after invoice date
Late payment will be subject to service charges of 1 '/2% per month (18% APR).
Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule.
We will expect payment within the terms described above unless there is a written statement from Musco's
corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Field size of 300' radius for the softball field
• 480 Volt, 3 Phase electrical system requirement
• Structural code and wind speed = IBC -C 2000, 90 MPH.
Confirmation of pole locations prior to production
Thank you for considering Musco for your sports lighting needs. Please contact me with any questions.
Chris Johnson
Musco Lighting North Texas
Phone: 866-786-1841
E-mail: chds.Johnson@musco.com
Fax: 866-786-1842