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HomeMy WebLinkAboutItem 19 - Intent to Finance Expenditures IncurredMEMO TO: FA :•u MEETING DATE: SUBJECT: RECOMMENDATION: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL BRUNO RUMBELOW, ACTING CITY MANAGER -L-77 NOVEMBER 15, 2005 RESOLUTION EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE City Council to consider approving a resolution expressing intent to finance expenditures to be incurred and providing an effective date. FUNDING SOURCE: Future issues of certificates of obligation for purchase of vehicles and equipment; and, for street improvements. BACKGROUND: This item is recommended to allow for the purchase of vehicles, equipment and street improvements, not to exceed $3,700,000. Purchase of these items is authorized in the FY 06 City budget. A copy of the list of approved items is attached to this agenda memo. The actual sale of certificates will be after the first of the calendar year, at a time that is more suitable for debt issuance. Staff recommends approval. WAG/sit November 7, 2005 (12:57PM) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED FOR ACQUISITION OF VEHICLES, EQUIPMENT AND STREET IMPROVEMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas (the "Issuer") is a home rule city authorized to finance its activities by issuing obligations the interest on which is excludable from gross income for federal income tax purposes ("tax—exempt obligations") pursuant to Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"); and WHEREAS, the Issuer will make, or has made not more than 60 days prior to the date hereof, payments with respect to the acquisition, construction, reconstruction or renovation of the property listed on Exhibit "A" attached hereto; and WHEREAS, the Issuer has concluded that it does not currently desire to issue tax-exempt obligations to finance the costs associated with the property listed on Exhibit "A" attached hereto; and WHEREAS, the Issuer desires to reimburse itself for the costs associated with the property listed on Exhibit "A" attached hereto from the proceeds of tax-exempt obligations to be issued subsequent to the date hereof; and WHEREAS, the Issuer reasonably expects to issue tax-exempt obligations to reimburse itself for the costs associated with the property listed on Exhibit "A" attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. The Issuer reasonably expects to reimburse itself for all costs that have been or will be paid subsequent to the date that is 60 days prior to the date hereof and that are to be paid in connection with the acquisition, construction, reconstruction or renovation of the property listed on Exhibit "A" attached hereto from the proceeds of tax-exempt obligations to be issued subsequent to the date hereof. Section 2. The Issuer reasonably expects that the maximum principal amount of tax-exempt obligations issued to reimburse the Issuer for the costs associated with the property listed on Exhibit "A" attached hereto will not exceed $3,700,000.00. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of November, 2005. ATTEST: RES. NO. 2 DESCRIPTION OF PROPERTY Description Amount Equipment and vehicle $2,900,000 acquisitions, including computer equipment, golf course equipment, radio equipment, fitness equipment, street maintenance equipment and fleet vehicles for City Administration, Public Works, Police, Fire, Parks Departments and the Convention and Visitors Bureau - Street Improvements $800,000 TOTAL $3,700,000 RES. NO. 3 FY 2006 CAPITAL EQUIPMENT ACQUISITION PLAN FUND 325 ACCOUNT DISTRIBUTION 100-101-2 (CMOITp a mento Re ice __fPohce_ and Fire -PCs -1 -2- -0, 0- -0 -0 3 2 5 42 2 8 1 - -1 6_1 - 64 -_6 ON 150 replacement 17" monitors (including Council monitors) 10,000 325-42281-101-06� -0008 - -r-epla-ce-m-e-nt-s--(ro-ut-e-rs-, Wide Area-N-etwork switches ite-h-e-sand converters) 76,000 325-42281-101-06,-0008 5 replacement Police Dispatch PCs (with 4 port video cards) @ $2,506 12,500 325--,i2m-_ id-1--vi-0-0-08- - 20 replacementPolice CAD monitors (LCD) @ $650 13,000 325-42281-101-0_0008 ..... .... . 50 Office 2004 licenses @ $600 30,000 325-42281-101-06-0008 6 replacement LaserJet printers @ $1,500 9,000 325-42281-101-0 15 replacement Desk Jet printers @ $100- 1,500 325-42281 101-0(-0008 5 replacementPa Im devices @ $200 i ____T_ - 1,000 325-42281-101-0( -0008 _10 repl.cementprint servers @ $300 ------r - - 3,000 325-42281-101-0( -0009 L 5 replacement laptop PCs@ $2,500 1 12,500 325-42281-101-0( -0008 625 10,500 125-42284-_101-0( -0008 3 replacementFiTe Toughbo ok laptop PCs @ $4,000 12,000 325-42281-101-06 -0008 7 replacement servers@ $3,000325-42281-101-0 21,000 325-42 _ _0( �281 _f6_1 1 0 -0008 2 replacement storage servers --replacement -t -j,000 2,400 325-4228 101-0 - -0008 Police servers g 12,000 325-4228(- 01-600 IN P _UB_ W --- K-S_- FIc­et_S­v c's Trephace-ment-I --ton service vehicle - 31,500 _C_ 325-48910-108-06-0008 _F06- -INA1 100-209-1 POLICE - Administration - - - ------- additional laptop PC for use by the Commum . ty Relations Officer - - - - - __ ___ T e me t'-sp,ort's-unlit--Co-,, _$ 325-42281-209-06 -0008 �2 re p�la n y- vehicles 1_8__ 500 325-48910 209-0 0008 100-209-2 POLICE -Uniform Ops 3 replacement full-size patrol sedans @ $20, 600- 60,000 325-48910-209-0q-0008 �e�lacementrnotorcycles@$19,500 78,000 325-48910-209-06-0008 16 replacement Harley Davidson motorcycles $1,900 11,400 -- 325-48910-20 -0 -0008 _@ 11 r 28,000 325-48910-209-06 -0008 1 replacementsedan --A-d--d-i-t-o-na-lf-u--Il-size- 18,500 325-48910-209-06 -0008 1_2 sedans @ $-2-6,760 [ISLI 53,520 325-48 -�09-_ 910 06-0008 A------ 100-209-3 �POLICE CID Replacement crime scene van 26,000 325-48910-209-00-0008 4 n Svcs -1007209- - }POLICE --,Technical------ Replacement ldentlx Live Scan machine! A 0__ 35,0( 125-48860-209-00 -0008 - - 6 replacement motorcycle radios @ $4,200 25 2( , 325-42281-209-06,-0008 acementmobile radios @ $3,300 1 1� 200 3 25 -422 11 -2w- - _0008 112 ---___ 19 replacementportable radios @ $3,050 ____ ___ ___ - ___ ___ __ replacement mobile computers @ 6,030 -- ---- --- - 11 - - j 34,T10 18 325-42281-209-06,-0008 __ - ­ -- -1 - - - -,- 325 -48860-209-0q-0008 100-209-5 1 POLICE - Animal Control - - ]Replace inent 3/4- ton pickup truck with animal -body- --------- ------- 28,000 325-48910-209-06,,-0008 100-210-2 FIRE -Prevention I replacement large sports utility ve - hicle @ ._$_6 066 replacement sports utility vehicles @ $21,000 26,000 325-48910-210-0q-0008 �2 42,000 325-48910-2100__ 0008 O:\GWL\Bud06\Submitta1s\Cap EquipTund 325 Account Numbers,xls 11/7/2005 8:33 AM Page 1 of 3 100-312-3 PARKS -Park Maintenance FY 2006 i .+4 CAPITAL EQUI _ , NT ACQUISITION PLAN ----- __ - - - -- ----- ---- - - FUND 325 ACCOUNT DISTRIBUTION 19,000 100-210-3 ;FIRE - Operations JReplacementcommand vehicle 50,000 1 325-48910-210-00-0008 Replacement 100 foot Quint 580,000 1 325-48910-210-06,-0008 20 replacementsets of personal protective garments @ $1,600 32,000 325-42281-210-06-0008 1 3 additional heavy rescue truckshonng packages @ $12,645 37,935 325-4886 0�-0008 22 replacementchatrs for day rooms @----$-55 --- 012100 325-42281-210-0( - -0008 -0008 30 replacement mattress sets@ $550 i16,500 325-42281-210-0 } - - --- 4-capnography upgrades for Life Pack 12s @ $4,400 I 17,600 325 42281-210-0 -0008 -0008 I 1 biphasic upgrades for Life Pack 12s @ $2,905 31,955 325-42281-210-0 -0008 325-48860-312-0 4 replacement Stryker Stair chairs @ $2,258 9,032 325-42281-210-0 -0008 10 replacementportable radios @ $3 400 34,000 325-42281-210-0 0008 -- - j - - 10 replacement mobile radios @ $2,800 28,000 325-42281-210-0 -0008 325-48860-312-0 22 Knox security key holders @ $694 15,268 325-42281-210-0( -0008 100-312-2 PARKS - Semor Center Replacement van - _ _ _ P _15 -passenger 40,000 325-48910-312-0 --- -0008 100-312-3 PARKS -Park Maintenance Replacement pickup truck $19 000 P P P @ 19,000 325 48910-312-0 - -0008 Tennant Model 6650 Trail Sweeper 36,426 325-48860-312-0 -0008 Ballfield lighting at Oak Grove Softball Field 3 98,000 325-48860-312-0 -0008 Replacement holiday displays (sky hne, animated &static, Christmas tree) 75 000E 325-42281-312-0 -0008 - 100-312 8 - -- PARKS -CAC ! I __-p @ 2 re IacementPrecor C956HR treadmills $4,976 9 952 C 325 42281-312-0q-0008 12 replacement recumbent bikes a $2'965 -0008 I -_ll- replacementPrecor 546t elliptical .�� 4 � _ 325-42281-312-06 -0008 { -- replacement total bod elft ucal - Y P _ 071 -0008 I JJ - - I _ - - -- 1_ 100-415-3 PUB WKS - Streets I replacement backhoe 52,000 52 000 -48910--- 325 489i_0_-415-0 (� -0008 1 replacement 60,000 GVW dump truclF 1 75 000 32_5_48910-415 06'-0008 - - 115-0-1 35 - --- 61136113Administration - -- -- - I replacement large utility vehicle � - --- --- _ _ f 32 000 111 325-4-89-1.0-350 06!-0008 _-_ 200-530-1 - PUB WKS Water Distrib --P Replacement truck 32,000 j - 325 48910-530 0 _. 0008 i Re lacement concrete saw ---- __ , - - ! 19,000 325 48860-530-0-0008 --- Replacement backhoe -- P _-- _ 50,000 _ 325 48910-530-06t-0008 - Replacement Stanley hydraulic power unit _ . 5,4248860 O -0008 200-531-1 !PUB WKS WW Collection I Replacement small sewer jet truck f 80 000 1 325-48910-531-06,-0008 I2 replacement I -ton service trucks @ $32,00064 000 325 48910-531 0 -0008 200-531-2 IPUB WKS WW Treatment Replacement pickup truck @ $19,000 ! 19,000 325-48910-531-0 -0008 210-340 1 GOLF -Pro Shop I 97 replacementgolf carts (94 electric,_2 gas, 1 courtsey)209,770 i_ i 1 325-48910-340 0 -0008 O:\GWL\Bud06\Submitta1s\Cap Equip\Fund 325 Account Numbers.xls 11/7/2005 8:33 AM Page 2 of 3 .--.-.-..._._--. FY 2006 CAPITAL EQUIPMENT ACQUISITION PLAN FUND 325 ACCOUNT DISTRIBUTION _. C $30,755 61,510 1 325-48860-340 06,-0008 210-340-2 GOLF - Course Maintenance 2 replacement triplex greens mower with groomers _ _. - - 1 replacement triplex tee mower 26,582 ! 325-48860-340-06.-0008 _ -- 1 -_32-5--4-8-8-6-6--J-40-01- - Ireplacement bunker rake 14,500 -0008 lacement 1 re lacement utility vehicle fairway sprayer 12,600 325-48860-340-O -0008 -- P tY 16,000} 325-48860-340-0 -0008 ' I replacement outfront rotar y mower 17,_5.00 325-48860-3_4.0-0 -0008 1 re lacment ull behind blower :. Pe _ P , 6,750 325-48860-340-0( 0008 TOTAL OF PROPOSED EQUIPMENT ACQUISITIONS ! $ 2,907,566 { O:\GWL\i3ud06\Submittals\Cap EquipTund 325 Account Numbers.xis 11/7/2005 8:33 AM Page 3 of 3