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HomeMy WebLinkAboutItem 11 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of December, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow Acting City Manager Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the workshop to order at 6:45 p.m. ITEM 1. WORKSHOP ECONOMIC GOALS AND INCENTIVES — TXP Acting City Manager Bruno Rumbelow introduced Mr. Jon Hockenyos and Mr. Travis James of TXP, Inc., an economic analysis and public policy consulting firm. They presented Grapevine's Economic Development position and Strategies to guide Grapevine's future. The Council responded to information presented so that Grapevine could begin to develop more effective economic development strategy/policies for both recruitment and incentives. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Freed, offered a motion to adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of December, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:15 p.m. ITEM 1. WORKSHOP, PRESENTATION BY THE T Acting City Manager Bruno Rumbelow introduced Mr. Michael Morris from the North Central Texas Council of Governments, and Mr. Dick Ruddell from the Fort Worth Transportation Authority (The T). They presented a proposal regarding the expansion of the Trinity Rail Express to downtown Grapevine. Mr. Ruddell presented the project timing, funding issues, construction and operational logistics of the proposed railway. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:23 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 12/06/05 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. ATTEST: Linda Huff City Secretary 4 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of December, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager KIRMCOX01:1111067 Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Personnel relative to City Manager pursuant to Section 551.074, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. 12/06/05 Pursuant to Section 551.074, regarding Personnel relative to the City Manager position, Council Member Wilbanks moved that Bruno Rumbelow be named City Manager for the City effective immediately, and Council Member Wilbanks was joined with entirety of the City Council in such motion. By unanimous vote, Bruno Rumbelow was named City Manager. Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mr. Rumbelow stated that he and his family were humbled and honored and he thanked the City Council. He expressed his appreciation for the opportunity to serve the community. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. ATTEST: Linda Huff City Secretary KA William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 8:02 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, GRAPEVINE DESIGNATED A NATIONAL MAIN STREET CITY FOR 2006 Historic Preservation Manager Sallie Andrews and Township Restoration Coordinator David Klempin presented the honor bestowed on the City of Grapevine by the Texas Historical Commission and the National Trust for Historic Preservation. The City of Grapevine was recognized as one of the 50 National Main Street Cities in Texas. Ms. Andrews advised that since the early 1980's Grapevine has applied for the honor. Ms. Andrews then reviewed Grapevine's efforts to achieve this distinctive honor. She noted that Grapevine has established and maintained an active and successful Main Street Program. The Texas Main Street Program is a revitalization program for historic downtown and neighborhood commercial districts. It is based on a four -point approach: organization, design, promotion and economic restructuring, all within the context of historic preservation. Mr. Klempin presented slides of Grapevine's accomplishments to revitalize the historical Main Street buildings. 12/06/05 •• • •••-• a • • - Police Chief Eddie Salame presented a proposal to establish a Police Community Outreach Center in the 3000 Block of Mustang Drive in the Regional Place Apartments. The Outreach Center would be manned with existing personnel and located in an area of the community that would substantially benefit from increased contact and visibility with the Police Department. Chief Salame stated the Outreach Center is an important extension of the department's community policing effort and would result in more effective dealing with crime problems in the Mustang Road area. ITEM 3. ORDINANCE AMEND CHAPTER 23 TRAFFIC Public Works Director Matt Singleton recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to establishing 25 -mph speed limits on residential streets within the Silverlake Estates Additions I, II and III. He stated a request signed by more than 50% of the property owners had been submitted to the City for the 25 -mph speed limit. Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2005-95 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-26 SPEED LIMITS - SCHEDULE FOR CERTAIN PUBLIC STREETS AND WAYS, RELATIVE TO REASONABLE AND PRUDENT SPEED FOR RESIDENTIAL SUBDIVISION PUBLIC STREETS WITHIN THE CITY; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 2 12/06/05 ITEM 4. AWARD CONTRACT, INSTALLATION FIBER OPTIC CABLE, HENKLES & McCoy Public Works Director recommended approval of the award of a contract to Henkles & McCoy for Installation of Fiber Optic Cable in an amount not to exceed $158,834.76 to connect various City facilities with two-way communications. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. AMEND FEE SCHEDULES, RECREATION FACILITIES AND LEAGUE PLAY Recreation Superintendent Chris Smith presented the recommendation of the Council Facilities Committee and Parks & Recreation Staff of the fee schedules for the use of the recreation facilities and league play. The recommendations are based upon market studies and, associated costs for cleaning rentals. The fees would be: Field Rentals Current Fee Proposed Fee Baseball/Softball/Soccer with lights $20.00 hr. $25.00 hr. Baseball/Softball/Soccer without lights $15.00 hr. $20.00 hr. New rates would go into effect January 1, 2006. Facility Rentals Current Fee Proposed Fee Weddings at Botanical Gardens $200.00 (2 hrs.) $400.00 (3 hrs.) Bessie Mitchell Meeting Facility $80.00 (2 hrs.) $100.00 (2 hrs.) Trawick Pavilion/residents $150.00 day $200.00 day Trawick Pavilion/non-residents $200.00 day $300.00 day Dove Park Pavilions/residents $20.00 (2 hrs.) $30.00 for 3 hrs.; $10.00 each additional hr. Dove Park Pavilions/non-residents Not allowed $40.00 for 3 hrs.; $15.00 each additional hr. Parr Park Pavilion/residents $40.00 (2 hrs.) $70.00 for 3 hrs.; $20.00 each additional hr. Parr Park Pavilion/non-residents Not allowed $100.00 for 3 hrs.; $25.00 each additional hr. New facility rental rates would go into effect January 1, 2006. K, 12/06/05 League Fees Adult Softball Adult Basketball Current Fee $300.00 team $325.00 team New league fees would go into effect January 1, 2006. CAC Membership Proposed Fee $320.00 team $340.00 team Current Fee Proposed Fee Resident/Business Individual $30.00 year $35.00 year Resident/Business Family $70.00 year $85.00 year New CAC membership fees would go into effect January 1, 2006. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the followina vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: Freed Assistant Director of Parks & Recreation Joe Moore recommended approval of Change Order No. 1 to the Big Bear Creek Trail Project with Reliable Paving Inc. in the amount of $164,530.00 and authorization to sign a Settlement Agreement and Release with Reliable Paving, Inc. The most costly unforeseen addition to the project was the requirement by TXDOT that the contractor develop and install an extensive shoring system under the William D. Tate Avenue frontage road bridge prior to the trail being constructed. This single element of construction slowed the project by two months and cost $80,000 to complete. Because of the cost to remanufacture railings, and redesign portions of the trail, which caused an overall delay in the completion of the project, a settlement has been agreed upon that will close out this project with the approval of TXDOT, the City, and Reliable Paving, Inc. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 2 12/06/05 Item 7. Adopt -A -Park, Grapevine High School Transition Class, Parkwood Park Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt -A -Park application with the Grapevine High School Transition Class for Parkwood Park. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Renew Brodart McNaughton Book Annual Contract Library Director recommended approval of a resolution renewing an annual contract with Brodart McNaughton Book Service in the amount of $18,971.23. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 9. Authorize Purchase, Fitness Equipment, Community Activities Center Parks & Recreation Director recommended approval of the purchase of fitness equipment for the Community Activities Center from CommFit, Inc. in the amount of $21,900.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 5 12/06/05 Item 10. Resolution, Sole Source Provider, Renewal Agreement, Software Service/Maintenance, Grapevine Library Information System Library Director recommended approval of a resolution declaring a sole source provider, Dynix, Inc., and renewal of the service and maintenance contract for the software, server and peripheral maintenance for the Grapevine Library Information System in an amount not to exceed $18,817.60. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 11. Consideration of Minutes City Secretary recommended approval of the November 15, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2005. R "Ta"Joko-low:493 William D. Tate Mayor ATTEST: Linda Huff City Secretary 12/06/05