HomeMy WebLinkAboutItem 09 - BackhoesITEM # � q�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 189,
MEETING DATE: DECEMBER 20, 2005
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
BACKHOES FROM RDO EQUIPMENT THROUGH AN
INTERLOCAL AGREEMENT WITH THE HOUSTON
GALVESTON AREA COUNCIL
RECOMMENDATION:
City Council to consider awarding a contract to RDO Equipment through an interlocal
agreement with the Houston Galveston Area Council for the purchase of two backhoes in
the total amount of $96,415.12.
FUNDING SOURCE:
Funds are available in account 325-48910-415-06-0008 (Lease Fund/Motor Vehicles 2006)
$47,549.65 and account 325-48910-530-06-0008 (Lease Fund/Motor Vehicles 2006)
$48,865.47.
BACKGROUND:
This purchase will be made in accordance with our existing interlocal agreement with the
Houston Galveston Area Council as allowed by Texas Local Government Code, Section
271.102. This interlocal agreement satisfies all bidding requirements under the Local
Government Code.
The backhoes listed on attachment "A" were approved for purchase during the budget
process for this fiscal year. The attachment shows the current age of the replacement
vehicles and the current replacement policy of the City. Both vehicles exceed the age
replacement requirements. This request will be the first of several vehicle replacement
requests that will be submitted for approval. The backhoes are being presented at this
time due to lead time requirements. The remaining vehicles will be submitted at later
Council meetings as soon as all pricing information has been received.
Staff recommends approval of the purchase of the backhoes from RDO Equipment
through the HGAC interlocal agreement in the total amount of $96,415.12.
CD
December 13, 2005 (9:05AM)
ATTACHMENT A
I%.If I /-%L-%i ......................................................................UZ, UUU I $9b,
Current
Model
Current
Replacement
BUDGET
BID
VENDOR Current
NEW#
REPLACES
Year
Age
Criteria -Yrs DESCRIPTION
DEPT
$ FY06
AMOUNT
I P,O.# Miles
15326
15505
1995
10
8 Backhoe
415-3
$52,000
$47,549.65
HGAC 13,996-
30306
30t9
1993
12
8 Backhoe
1530-1
$50,000
F$-48,865.47 .1
HGAC 2,547
I%.If I /-%L-%i ......................................................................UZ, UUU I $9b,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
FLEET VEHICLES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT WITH THE HOUSTON
GALVESTON AREA COUNCIL AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Houston Galveston Area Council is a qualified entity as authorized
by Section 271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has an established Interlocal Agreement
with the Houston Galveston Area Council and wishes to utilize established contracts
meeting all State of Texas bidding requirements; and
WHEREAS, the Houston Galveston Area Council has established a contract with
RDO Equipment for the following vehicles:
1 Backhoe @ $47,549.65/Each
1 Backhoe @ $48,865.47/Each
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the vehicles from RDO Equipment for a total cost not to exceed $96,415.12.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said vehicles.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of December, 2005.
rATWa:
ATTEST:
APPROVED AS TO FORM: