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HomeMy WebLinkAbout1996-08-06 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 6, 1996 AT 8:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER 1 . Discuss Texas Municipal Retirement System options. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. Lind Huff City Secretary �1��-� � �f he1d. . �e � � a���� ��sc . � �SP�r� ..�-" AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 6, 1996 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Edgewood ISD, et al v Mike Moses, et al under Section 551 .071 , Texas Government Code. B. Real estate relative to right-of-way appraisals relative to the Northwest Highway project under Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real estate and conference with employees under Sections 551 .071 , 551 .072 and 551 .075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. _ in Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of August, 1996 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the special meeting to order at 7:00 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session relative to (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Edgewood ISD, et al v Mike Moses, et al; (B) real estate relative to right-of-way appraisals relative to the Northwest Highway project; and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551 .071 , 551 .072, and 551 .075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked City Manager Petty if there was any action necessary relative to the Executive Session. Regarding (A)(1) pending or contemplated litigation, City Manager Petty requested authorization to enter into a legal services contract with Carrington, Coleman, Sloman & Blumenthal relative to the tax revenue at Dallas/Fort Worth International Airport. 08/06/96 ' Councii Member Pittman, seconded by Council Member Spencer, offered a motion to authorize the legal services contract as recommended by the City Manager. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ' Nays: None Regarding (A)(2) pending or contemplated litigation, City Manager Petty requested authorization for the City's legal counsel, in consultation with the City Manager, to authorize the filing of Declaratory Judgment action to validate Certificates of Obligation to be issued to fund public improvements within Reinvestment Zone Number One. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to authorize legal counsel to file the Declaratory Judgment action to validate Certificates of Obligation to be issued to fund public improvements within Reinvestment Zone Number One. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None City Manager Petty reported there was no action necessary relative to (B) real estate regarding right-of-way appraisals regarding the Northwest Highway project and (C) conference with City Manager and Staff to receive information relative to economic development prospects. NOTE: City Council continued with the Regular City Council meeting in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 8:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September , 1996. 2 08i4fii96 RPPROVED: .--. C'7c., r William D. Tate Mayor ATTEST: i a Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 6, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member Clydene Johnson PRESENTATIONS 1 . Mayor Tate to present the Grapevine Fire Department's "White Helmet Award" to Mr. Scotty Baston for his rescue of a two year old neighbor. 2. Grapevine Soccer Association and Grapevine Women's Doubles Tennis Association to present checks to Mayor Tate for improvements to the Oak Grove Park soccer facilities and Dove Park tennis facilities. JOINT NEW BUSINESS 3. City Council and Planning & Zoning Commission to consider approval of the eight public entryway elevations of Conditional Use Permit CU95-36 as approved by Ordinance No. 96-05 relative to Grapevine Mills Mall. The property is located at 2000 State Highway 121 North and is currently zoned "CC" Community Commercial District Regulations with a conditional use permit for a planned commercial center in excess of 1,000,000 square feet and conditional use pole signs. END OF JOINT BUSINESS ; Planning & Zoning Commission to recess to Conference Room #204 to consider published agenda item. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIA� ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETIt�G. REASONAB�E ACCOMMODATIC}NS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CNAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL JOINT CITY COUNCIL AND P�ANNING & ZONING COMIUIISSION MEETIRIG AGENDA WAS PREPARED AND POSTED �N THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. t . L�nd Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 6, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CITIZEN COMMENTS NEW BUSINESS 4. Consider a resolution accepting the certified tax roll for 1996; consider a resolution setting a public hearing for September 3, 1996 relative to the effective tax rate and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a resolution nominating Mr. Mike Davis as a candidate for the Board of Directors of the Tarrant Appraisal District. City Manager recommends approval. 6. Consider an ordinance extending the franchise agreement with Paragon Cable for an additional four months and eleven days past August 20, 1996. Assistant to the City Manager recommends approval. 7. Consider a resolution authorizing publication of Notice for Proposed Land Exchange. Assistant to the City Manager recommends approval. 8. Consider a resolution stipulating support for the 817 Area Code Numbering Plan Exchange options. Assistant to the City Manager recommends approval. 9. Consider an architectural services contract with Morley Architects for remodel ' of the cart barn facility at Grapevine Municipal Golf Course. Administrative Services Director recommends approval. 10. Consider a design services contract with Larry Rodgers Design Group for irrigation system at Grapevine Municipal Golf Course. Administrative Services Director recommends approval. 1 1 . Consider Change Order No. 1 to the Dove Road/Dove Road Park-Park Boulevard overlay construction contract and authorization for Staff to execute said document. Public Works Director recommends approval. 12. Consider Change Order No. 2 and Final to the Freeport Parkway Construction Project and authorization for Staff to execute said document. Public Works ' Director recommends approval. 13. Consider Change Order No. 3 to the Hall-Johnson Road/Heritage Avenue Reconstruction Project and authorization for Staff to execute said document. Public Works Director recommends approval. 14. Consider ratifying an engineering services contract between Barton Aschman, Associates and The Mills Corporation to develop a Highway Signage Plan for presentation to TxDOT addressing the needs of The Grapevine Mills development. Public Works Director recommends approval. 15. Consider an ordinance amending Grapevine Code of Ordinances, Chapter 23, Section 23-63 relative to No Parking Zones, Restricted Parking Zones on Stone Moss Court. Public Works Director recommends approval. 16. Consider a resolution declaring real estate property surplus at 924 Pine Street, authorization for Staff to conduct sale of said surplus property and setting the minimum acceptable bid. Public Works Director recommends approval. 17. Consider authorization for destruction of accounts payable records for October 1989 through September 1992 (excluding records relating to the DFW Airport litigation) and case papers/dockets for October 1989 through September 1990 in accordance with State law and City policy. City Secretary recommends approval. 18. Consider an interlocal agreement with Tarrant County for participation in the Tarrant County Auto Theft Task Force for the third year. Police Chief recommends approval. 19. Consider a resolution authorizing the purchase of a four door commercial chassis fire truck through the Houston-Galveston Area Council Contract. Fire Chief recommends approvaL 20. Consider award of Bid 96-693 Meter Box Supply Contract to the lowest and best bidder meeting specifications, Ferguson Enterprise. Public Works Director recommends approval. 21 . Consider award of Bid to the lowest and best bidder meeting specifications, Ultimate Construction of Fort Worth, for concrete walks at Community Activities Center. Assistant City Manager recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 22. Consider the recommendation of the Planning & Zoning Commission relative to ' approval of the eight public entryway elevations of Conditional Use Permit CU95-36 (Grapevine Mills) and a subsequent resolution, if applicable. 23. Consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 45 Concept Plans, Section 47 Site Plan Review, Section 52 Tree Preservation, Section 53 Landscaping relative to tree preservation, and Section 60 Sign Standards relative to ground, monument, pole, portable, and vehicle signs and a subsequent ordinance, if applicable. (At their July 16, 1996 meeting, the Planning & Zoning Commission recommended 7-0 for approval of the proposed amendments.) MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. SUPPLEMENTAL AGENDA REGULAR CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, AUGUST 6, 1996 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CONSENT AGENDA 21 A. Consider Change Order No. 4 and Final to the H/A Grapevine Master Utilities Project; authorization for Staff to execute said document; consider an ordinance accepting the improvements in the H/A Grapevine Master Utilities Project and assessing the abutting property owners for 90% of eligible construction costs. Public Works Director recommends approval. 21 B. Consider a construction inspection services contract with Freese and Nichols, Inc., to provide construction inspection services on the on-site and off-site public infrastructure improvements associated with the development of Grapevine Mills and authorization for Staff to execute said document. Public ' Works Director recommends approval. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING SUPPLEMENTAL AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. Lind Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 6, 1996 AT 7:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD NEW BUSINESS 1 . Consider the eight public entryway elevations of the approved Conditional Use Permit CU95-36 as approved by Ordinance No. 96-05 relative to the Grapevine Mills Mall and make a recommendation to the City Council. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. d� Lind Huff City Secretary IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF AUGUST, 1996 AT 5:00 P.M. �c.. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Special Joint Session on this the 6th day of August, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Jerry L. Pittman Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Marvin Balvin Member Kathy Martinez Member Darlene Freed Member Stephen Newby Member Herbert Fry 1 st Alternate Gregory Czapanskiy 2nd Alternate constituting a quorum, with Commissioner Steve Stamos and Commissioner Chris Coy absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Johnson delivered the Invocation. 08/06/96 ITEM 1 . PRESENTATION a Presentation of the Fire Department's White Helmet award to Mr. Scotty Baston was postponed to the next City Council meeting. ITEM 2. PRESENTATION, DONATIONS FROM GRAPEVINE SOCCER ASSOCIATION AND GRAPEVINE WOMEN'S DOUBLES TENNIS ASSOCIATION Ms. Patsy Mattingley, President of the Grapevine Women's Doubles Tennis Association presented Mayor Tate with a 5500.00 check as an expression of ' appreciation to the City for sponsoring the league through the City's recreation , program. Mayor Tate accepted the donation on behalf of the City Council noting that the funds would be used for improvements to the Dove Park tennis facilities. Mr. Mickey O'Brien, Registrar of the Grapevine/Southlake Soccer Association, presented Mayor Tate with a check in the amount of 55,960.00 for improvements to ' the Oak Grove Park soccer facilities. Mayor Tate expressed appreciation to both Associations and volunteers for their contributions to the City's recreational programs and youth through encouraging sportsmanship, leadership, and teaching the valuable lesson of "giving back" to your community. He then presented both checks to Assistant Director of Parks & Recreation Joe Moore. ITEM 3. RESOLUTION, ADDENDUM TO CONDITIONAL USE PERMIT CU95-36, GRAPEVINE MILLS MALL ENTRYWAYS Development Services Director Hardy requested the City Council and the Planning & Zoning Commission review the proposed concepts of the proposed eight public entryway elevations of the Grapevine Mills Mall as they were presented by Mr. Eric Collazo, Development Director of The Mills Corporation. Mr. Hardy reported that the site plan approved by Ordinance No. 96-05 indicated that all public entryway elevations to the mall shall be approved by resolution by the City Council after receiving a recommendation from the Planning & Zoning Commission. Mr. Collazo reviewed the proposed conceptual renderings and architectural drawings for each of the eight proposed public entryway elevations and accompanying conceptual landscape plans. These included renderings of an American Flag, Texas . Flag, Texas Bluebonnet, Texas Tornado, Texas Football, Texas Radio Tower, Texas Amusement Fair and Grapevine Vineyard. - There were no questions from the City Council or the Planning & Zoning Commission. 2 as�osigs Both groups expressed enthusiasm for the conceptual drawings of the entryways. RECESS ANC} RECONVENE Mayar Tate announced the Planning & Zoning Commission wauld recess to Conference Room #204 ta consider the propasals and make a recommendation to the City Cauncil iater in the meeting. The City Cauncil remained in session in the Council Chambers ta consider published business. ITEM 4. RESOLUTION, ACCEPT TAX ROLL F�R 1996 RESOLUTION, SET PUBLIC HEARING FOR FY 97 BUDGET City Manager Petty requested the City Council consider a resalution accepting the 1996 certified tax roll in the amount of $3,011,996,981 .00 p(us an additional $91,�42,575.OQ in property va(ue pending disposition before the Appraisal Review Board for a total appraised value of 53,103,639,556.00. Council Member Pittman, seconded by Council Member Stewart, offered a motion ta adopt the resolution accepting the 199fi certified tax roll. The motian prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnsan & Stewart Nays: None RESO�UTI�N NQ. 96-28 A RES4LUTION C}F THE CITY COUNCIL dF THE CITY C}F GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 1996 C}N PROPERTY WITHIN THE GITY; AND PRaV1DING AN EFFECTIVE DATE City Manager Petty requested the City Council cansider a resolution setting 5eptember 3, 199fi as the date for the public hearing on the prapased tax rate as required by Sections 26.05 and 26.06 af the Texas Property Tax Code. Mr. Petty reported the tax rate for FY97 is set at $.4154 per $140.40 valuation, the same as FY96. Council Member Johnson, seconded by Mayor Pro Tem Ware, affered a motion to adopt the resolution setting the public hearing date. The motian prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart 3 08/06/96 Nays: None RESOLUTION NO. 96-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PASSED PURSUANT TO SECTION 26.04, SECTION 26.05 AND SECTION 26.06 OF THE PROPERTY TAX CODE OF THE STATE OF TEXAS, APPROVING A PROPOSAL TO INCREASE PROPERTY TAXES; CALLING A PUBLIC HEARING; DIRECTING THAT NOTICE BE GIVEN IN ACCORDANCE WITH THE PROPERTY TAX CODE AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Petty removed the following items: Item 7 Resolution, Notice for f. Proposed Land Exchange; Item 8 Resolution Supporting 817 Area Code Numbering Plan; and Item 16 Resolution, Declaring 924 Pine Street Surplus Property. Item 5. Resolution, Tarrant Appraisal District Nomination City Manager Petty requested approval of a resolution nominating Mr. Mike Davis as a candidate for the Board of Directors of the Tarrant Appraisal District. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION N0. 96-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CASTING VOTES FOR THE ELECTION OF A CANDIDATE TO SERVE ON THE TARRANT COUNTY TAX APPRAISAL DISTRICT BOARD OF DIRECTORS 4 08/06/96 Item 6. Ordinance, Additional Extension of Paragon Cable Franchise Agreement Assistant to the City Manager recommended approval of an ordinance extending the franchise agreement with Paragon Cable for an additional four months and eleven days past August 20, 1996 to allow the City's consultant, Charles Gramlich & Associates, adequate time for evaluation of Paragon's new proposal resulting from legislation passed by the Telecommunications Act of 1996. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-56 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 95-100 EXTENDING CURRENT FRANCHISE AGREEMENT WITH PARAGON CABLE FOR A PERIOD OF FOUR MONTHS AND ELEVEN DAYS TO CONSIDER AMENDMENTS TO THE FRANCHISE AGREEMENT;AND PROVIDING AN EFFECTIVE DATE ITEM 7. RESOLUTION, NOTICE FOR PROPOSED LAND EXCHANGE City Manager Petty removed this item from the consent agenda for discussion after Item 21 B. City Manager Petty stated the property addressed as College Street and Church Street in the agenda memo was incorrect. The correct address is the 300 block of South Scribner Street for the Notice for Proposed Land Exchange. He requested the City Council consider a resolution authorizing publication of Notice for Proposed Land Exchange for City owned property in the 300 block of South Scribner Street for like land and property of approximately equal value. Council Member Spencer, seconded by Council Member Pittman, offered a motion to adopt the resolution as recommended for City owned land in the 300 block of South Scribner Street. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 5 08/06/96 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS SOLICITING OFFERS TO EXCHANGE A TRACT OF LAND OWNED BY THE CITY OF GRAPEVINE FOR LIKE LAND AND PROPERTY OF APPROXIMATELY EQUAL VALUE; AND PROVIDING AN EFFECTIVE DATE ITEM 8. RESOLUTION, SUPPORT FOR 817 AREA CODE NUMBERING PLAN City Manager Petty removed this item from the consent agenda for discussion after Item 7. Mr. Petty recommended approval of the resolution stipulating support for the 817 Area Code Numbering Plan Exchange options with an amendment to Section 3 of the resolution expressing the intent of the City of Grapevine that all of Tarrant County remain in the 817 area code. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to : approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart f Nays: None RESOLUTION N0. 96-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS SUPPORTING THE TWO FINAL OPTIONS FOR ADDRESSING THE FUTURE EXCHANGE . SHORTAGE IN THE 817 AREA CODE; ENCOURAGING THE PUBLIC UTILITY COMMISSION TO ALLOW TARRANT COUNTY, MOST OF JOHNSON AND PARKER COUNTIES, AND PARTS OF WISE AND DENTON COUNTIES TO KEEP THE 817 AREA CODE; AND PROVIDING AN EFFECTIVE DATE Item 9. Contract, Architectural Services, Remodel Golf Course Cart Barn, Morlev Architects Administrative Services Director recommended approval of an architectural services contract with Morley Architects in the amount of 510,600.00 for remodel of the cart barn facility at Grapevine Municipal Golf Course. 6 08/06/96 � Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 10. Contract, DesiQn Services, Golf Course Irrigation Svstem, Larrv Rodgers Desiqn Group Administrative Services Director recommended approval of a design services contract with Larry Rodgers Design Group in an amount not to exceed 527,800.00 for an irrigation system at Grapevine Municipal Golf Course. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 1 1 . Change Order No. 1 Dove Road/Dove Road Park-Park Boulevard Overlav Public Works Director recommended approval of Change Order No. 1 in the amount of S32,410.00 to the Dove Road/Dove Road Park-Park Boulevard overlay construction contract and authorization for Staff to execute said document. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 12 Change Order No 2 and Final Freeport Parkwav Construction Proiect Public Works Director recommended approval of Change Order No. 2 and Final in the amount of 53,322.71 to the Freeport Parkway Construction Project and authorization for Staff to execute said document. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 7 08/06/96 Item 13. Chanc�e Order No. 3, Hall-Johnson Road/Heritage Avenue Reconstruction , Project Public Works Director recommended approval of Change Order No. 3 to the Hall-Johnson Road/Heritage Avenue Reconstruction Project adding 30 calendar days to the contract time and 5133,536.29 to the construction cost and authorization for Staff to execute said change order. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 14. Ratifv Contract, Engineering Services, Highwav Signage Plan, Barton Aschman, Associates and The Mills Corporation Public Works Director recommended approval of ratifying an engineering services contract between Barton Aschman, Associates and The Mills Corporation in an amount not to exceed $70,000.00 to develop a Highway Signage Plan for presentation to TxDOT addressing the needs of The Grapevine Mills development. ; Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 15. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending Grapevine Code of Ordinances, Chapter 23, Section 23-63 relative to No Parking Zones, Restricted Parking Zones on Stone Moss Court. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-57 { AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE 8 08/06/96 OF ORDINANCES BY AMENDING CHAPTER 23, SECTION 23-63 RELATIVE TO NO PARKING ZONES; RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS (5200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. RESOLUTION, DECLARE 924 PINE STREET SURPLUS PROPERTY City Manager Petty removed this item from the consent agenda and requested no action by the City Council. There was no discussion or action regarding the resolution declaring real estate property surplus at 924 Pine Street, authorization for Staff to conduct sale of said surplus property and setting the minimum acceptable bid. Item 17. Authorize Records Destruction, Accounts Payable and Municipal Court City Secretary recommended approval of authorization for destruction of accounts payable records for October 1989 through September 1992 (excluding records relating to the DFW Airport litigation) and case papers/dockets for October 1989 through September 1990 in accordance with State law and City policy. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 18 Interlocal Agreement Tarrant County Auto Theft Task Force Police Chief recommended approval of an interlocal agreement with Tarrant County for participation in the Tarrant County Auto Theft Task Force for the third year. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: 9 08/06/96 Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart . Nays: None Item 19. Resolution, Authorize Purchase Fire Truck Fire Chief recommended approval of a resolution authorizing the purchase of a four door commercial chassis fire truck through the Houston-Galveston Area Council Contract in the amount of $235,634.00. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION NO. 96-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE HOUSTON- : GALVESTON AREA COUNCIL FOR THE PURCHASE OF A � FIRE TRUCK; AUTHORIZING CITY MANAGER TO EXECUTE SAID AGREEMENT; AMENDING THE FISCAL YEAR 1995/96 BUDGET AND PROVIDING AN EFFECTIVE DATE Item 20. Award Bid 96-693 Meter Box Supply Contract Public Works Director recommended award of Bid 96-693 Meter Box Supply Contract to the lowest and best bidder meeting specifications, Ferguson Enterprise. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart ' Nays: None Item 21 . Award Bid, Concrete Walks, Community Activities Center Assistant City Manager recommended award of the bid to the lowest and best bidder meeting specifications, Ultimate Construction of Fort Worth, in the amount of F 534,840.00 for concrete walks at the Community Activities Center. 10 08/06/96 Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None Item 21 A. Change Order No. 4 and Final, H/A Graqevine Master Utilities Project Ordinance, Accepting Improvements and Assessing Abutting Propertv Owners Public Works Director recommended approval of Change Order No. 4 and Final to the H/A Grapevine Master Utilities Project in the amount of 569,394.63; authorization for Staff to execute said change order; recommended approval of an ordinance Accepting the Improvements in the H/A Grapevine Master Utilities Project and Assessing the Abutting Property owners for 90% of the eligible construction costs. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ACCEPTING THE WATER AND WASTEWATER IMPROVEMENTS IN THE H/A GRAPEVINE MASTER UTILITIES PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21 B. Contract Construction Inspection Services, The Mills Development Public Works Director recommended approval of a construction inspection services contract with Freese and Nichols, Inc. in the amount of 593,700.00 to provide construction inspection services for the on-site and off-site public infrastructure improvements associated with the development of The Grapevine Mills and authorization for Staff to execute said document. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 11 08/06/96 ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION RESOLUTION GRAPEVINE MILLS MALL PUBLIC ENTRYWAYS Development Services Director Hardy reported the Commission voted 7-0 for approval of the addendum to Conditional Use Permit CU96-36 regarding the proposed eight public entryways to The Grapevine Mills Mall. Council Member Pittman, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and adopt the resolution approving the addendum to Conditional Use Permit CU96-36 regarding the proposed entryways. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None RESOLUTION N0. 96-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING ENTRY FEATURE ELEVATIONS AS AN ADDENDUM TO CONDITIONAL USE PERMIT CU95-36, APPROVED BY ORDINANCE NO. 96-05, RELATIVE TO THE GRAPEVINE MILLS MALL AND PROVIDING AN EFFECTIVE DATE ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION AMEND APPENDIX "D", SECTION 45 CONCEPT PLANS, SECTION 47 SITE PLAN REVIEW, SECTION 52 TREE PRESERVATION, SECTION 53 LANDSCAPING, AND SECTION 60 SIGN STANDARDS Development Services Director Hardy reported the Commission voted 7-0 at their July 16, 1996 meeting for approval of the proposed amendments to the Grapevine Code of Ordinances, Appendix "D", Comprehensive Zoning Ordinance No. 82-73, as amended, Section 45 Concept Plans, Section 47 Site Plan Review, Section 52 Tree Preservation, Section 53 Landscaping relative to tree preservation, and Section 60 Sign Standards relative to ground, monument, pole, portable, and vehicle signage. Mr. Hardy briefly reviewed the amendments as approved by the Commission. Deliberation ensued regarding Section 53 Landscaping relative to minimum tree size and method of ineasurement (three inch caliper measured six inches above the ground). Council expressed concern that developers would be required to plant larger trees that do not have the endurance of smaller trees during transplanting and droughts. It was the consensus there should be further review of the recommended � tree size. 12 08/06/96 Following discussion, Council Member Spencer, seconded by Council Member Pittman, offered a motion to accept the Commission's recommendation for approval of the proposed amendments to Appendix D with the exception of Section 53 Landscaping, and that the proposed amendments to Section 53 be tabled for additional review by the Planning & Zoning Commission and the Assistant Director of Parks & Recreation Joe Moore. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None ORDINANCE NO. 96-59 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO . 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CODE OF ORDINANCES OF THE CITY OF GRAPEVINE, TEXAS, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 45 CONCEPT PLANS; SECTION 47 SITE PLAN REVIEW; SECTION 52 TREE PRESERVATION; AND SECTION 60 SIGN STANDARDS; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE MISCELLANEOUS REPORTS AND/OR DISCUSSION City Manager Petty announced the workshop scheduled for 8:00 p.m. regarding discussion of the Texas Municipal Retirement System options would not be held. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 8:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart Nays: None 13 08/06/96 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September , 1996. APPROVED: r � William D. Tate Mayor ATTEST: Li d Huff City Secretary 14