HomeMy WebLinkAbout1996-09-03 Regular Meeting AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING WORKSHOP
TUESDAY, SEPTEMBER 3, 1996 AT 6:30 P.M.
CONFERENCE ROOM #204
307 WEST DALLAS ROAD
DINNER AT 6:00 P.M.
CALL TO ORDER
1 . Discuss additional operating hours at the Community Activities Center.
ADJOURNMENT
- IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY
THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT
THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE
TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING
WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF
AUGUST, 1996 AT 5:00 P.M.
Linda uff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day
of September, 1996 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road,
with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tem
Sharron Spencer Council Member
C. Shane Wilbanks Council Member
Jerry L. Pittman Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
constituting a quorum, with the following members of the City Staff:
Trent Petty City Manager
Roger Nelson Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
Christopher Hooper Assistant to City Manager
CALL TO ORDER
Mayor Tate called the workshop session to order at 6:31 p.m.
ITEM 1 . WORKSHOP
Assistant City Manager Roger Nelson discussed opening the Community Activities
Center at 6:00 a.m. instead of the proposed 8:00 a.m. The additional operating hours
would require either: (1) one additional full-time employee (approximately 527,000.00
personnel costs) and allow the City to provide a "wellness" program for all members;
or (2) one additional part-time employee (approximately 55,000.00 personnel cost)
and not provide the "wellness" program.
Deliberation ensued relative to the City competing with the private sector in providing
wellness and weight programs for members. During discussion, it was the general
consensus of the City Council that the facility needed to be operational for a period
of time before it could be determined what programs would best meet the needs of
the citizens.
09/03/96
The consensus of the City Council was to fund the part-time staff inember for the
additional operating hours of the Community Activities Center.
ADJOURNMENT
Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to
adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 17th day of September , 1996.
APPROVED:
, ��
� '
William D. Tate
Mayor
ATTEST:
. �
Lind Huff
City Secretary
2
AGENDA
C1TY QF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 3, 1996 AT 7:00 P.M.
CONFERENCE ROOM #204
347 WEST DA�.�.AS ROAD
CALL TO ORDER
EXECUTIVE SESSIC}N
1 . City Counci{ to conduct a clased session relative to:
A. Pending or contemplated iitigation relative to (1} the Dallas/Fort Worth
lnternational Airpart Baard's decision relative to proposed Runway 16/34
West, (2} Edgewood iSD, et al v Mike Moses, et al, and (3} Ex Parte City
of Grapevins Cause Na. 236-165229-96 under Section 551 .071, Texas
Government Code.
B. Conference with City Manager and Staff to receive informatian relativ� '
to economic development prospects under �ection 551 .075, Texas
Government Code.
City Council to reconvene in open session and take any necessary action
relative ta pending ar contemplated litigation, real property and conferences
with employees under Sections 551 .071 and 551 .075, Texas Gavernment
Code.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBUC MEETING AND YOU HAVE A D15ABILITY
THAT REQUIRES SPECIA� ARRANGEMENTS AT THE MEETING, PLEASE CQNTACT
; THE CITY SECRETARY'S OFFICE AT ($17) 481-0392 AT LEAST 24 HOURS IN
ADVANCE OF THE IVIEETING. REASONABLE ACCQIVIMODATIC}NS WILL BE 1111ADE
TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq,
ACTS OF THE 1993 TEXAS LEGIS�ATURE, THE SPECIAL CITY COUNCEL MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF AUGUST,
199fi AT 5:4Q P.M. '
�inda uff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY t3F GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session �Executive
Session) an this the 3rd day of September, 1996 at 7:40 p.m. in Conference Room
#204, 307 West Dallas Road, with the following members present ta-wit:
Wiiliam D. Tate Mayor
Ted R. Ware Mayor Pro Tem
Sharron Spencer Counci! Member
C. Shane Wi(banks Cauncil Member
Jerry �. Pittman Council lVlember
Clydene Jahnson Council Member
Roy Stewart Council Member
canstituting a quorum, with the fallawing members of the City Staff:
Trent Petty City Manager
Roger Nelson Assistant City Manager
John F. Boylej Jr. City Attarney
Linda Huff City Secretary
Christapher Hooper Assistant ta City Manager
CALL TO ORDER
Mayor Tate called the meeting to order at 7:01 p.m.
ITEM 1 . EXECUTIVE SESSION
IVlayor Tate announced the City Council would conduct a closed sessian regarding {A)
pending or contemplated litigation relative to (1) Dallas/Fort Worth International
Airport Baard's decisian relative ta proposed Runway 16/34 West, (2} Edgewood ISD,
et al v Mike Moses, et al, and �3) Ex Parte City of Grapevine Cause No.
236-1 fi5229-96 and {B} confer�nce with City Manager and Staff to reeeive
informatian relative to economic development prospects under Sections 551 .071 and
551 .075, Texas Gavernment Code.
llpon reconvening in open session in the Councii Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Trent Petty
stated there was na action necessary relative to (1} Dallas/Fort Worth International
Airpart Board's decision relatiue to proposed Runway 1 fil34 West, (2) Edgewood ISD,
et al v Mike Moses, et al, and �3j Ex Parte City of Grapevine Gause No.
236-165229-9fi and (B? canference with City Manager and Staff to receive
09/03/96
information relative to economic development prospects under Sections 551 .071 and
551 .075, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session '
in the Council Chambers.
ADJOURNMENT '
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion
to adjourn the meeting at 8:47 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 17th day of September , 1996.
APPROVED:
-.
�,
�
�
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary
2
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 3, 1996 AT 7:30 P.M.
COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205
307 WEST DALLAS ROAD
CALL TO ORDER
INVOCATION: Council Member Roy Stewart
PRESENTATION
1 . 3M Corporation Award for Best Police Vehicle Design to be presented to
Grapevine Police Department.
CITIZEN COMMENTS
PUBLIC HEARINGS
2. Conduct a public hearing relative to the proposed budget for Fiscal Year 1997
and take any necessary action.
3. Conduct a public hearing relative to the ad valorem tax rate for Fiscal Year
1997 and take any necessary action.
NEW BUSINESS
4. Consider a resolution of Declaration of Intent to develop a Sister City
relationship between Grapevine, Texas and Parras de la Fuente, Coahuila,
Mexico and take any necessary action.
5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter
25 Utilities and Services, Article III Solid Waste Disposal, Section 25-97 Service
Rates - Schedules and take any necessary action.
6. Consider funding participation to provide busing for school children east of Parr
Road to Heritage Elementary for the remaining two months of the Hall-Johnson
Road Reconstruction Project and for school children on the east and west sides
of Pool Road attending Glen Hope Elementary, O. C. Taylor Elementary and
Cross Timbers Middle School for the duration of the Pool Road Reconstruction
Project and take any necessary action.
7. Consider a resolution to fill vacancies on the Tax Increment Financing District
Board of Directors and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon
as one business item. Any member of the City Council or member of the audience
may request that an item be withdrawn from the consent agenda and placed before
the City Council for full discussion. Approval of the consent agenda authorizes the
City Manager, or his designee, to implement each item in accordance with Staff :
recommendations.
8. Consider eight change orders for the City Hall project. Facilities Committee and
Assistant City Manager recommend approvaL
9. Consider a resolution accepting the bid from First United Methodist Church to
exchange the house at 403 West Franklin and a tract of land at the northwest
corner of College Street and Scribner Street for a tract of land owned by the
City in the 300 Block of South Scribner Street. City Manager recommends
approval.
10. Consider award of the Golf Course Cart Trail Overlay Project to Brock Paving
Industries, Inc., authorization for Staff to execute said contract and amend the
FY96 Capital Project Budget. Public Works Director recommends approval.
11 . Consider award of the quote for Interior and Exterior Signage for the
Community Activities Center to the lowest and best bidder meeting
specifications, Insignia, Inc. Parks & Recreation Director recommends approval.
12. Consider award of the Bid 96-700 Weight and Exercise Equipment for the
Community Activities Center to the lowest and best bidders meeting
specifications, Cybex Equipment and Star Trac, and reject all bids received for
items 14-18. Parks & Recreation Director recommends approval.
13. Consider award of the Bid 96-699 Recreation Software for the Community
Activities Center to the lowest and best bidder meeting specifications, Vermont
Systems, Inc. Parks & Recreation Director recommends approval.
14. Consider award of the Mitchell House Parking Facility Project to The Oyekan
Group USA, Inc.; Change Order No. 1 ; authorization for Staff to execute said
contract; and amend FY96 Capital Project Budget. Public Works Director
recommends approval.
15. Consider a resolution amending Resolution No. 92-20, as amended, reducing
' festival admission fees for weekend passes. Grapevine Heritage Foundation
and Convention & Visitors Bureau Director recommend approval.
16. Consider the minutes of the August 6 and 20, 1996 City Council meetings as
published. City Secretary recommends approval.
PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE,
CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE
CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION
HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION
FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION.
MISCELLANEOUS REPORTS AND/OR DISCUSSION
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABIUTY
THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT
THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE
TO ASSIST YOUR NEEDS. ;
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF AUGUST,
1996 AT 5:00 P.M.
�c.
Lind uff
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the
3rd day of September, 1996 at 7:30 p.m. in the Council Chambers, Municipal Court
Room #205, 307 West Dallas Road, with the following members present to-wit:
William D. Tate Mayor
Ted R. Ware Mayor Pro Tem
Sharron Spencer Council Member
C. Shane Wilbanks Council Member
Jerry L. Pittman Council Member
Clydene Johnson Council Member
Roy Stewart Council Member
constituting a quorum, with the following members of the City Staff:
Trent Petty City Manager
Roger Nelson Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
Christopher Hooper Assistant to City Manager
CALL TO ORDER
Mayor Tate called the meeting to order at 7:43 p.m.
INVOCATION
Council Member Stewart delivered the Invocation.
ITEM 1 . PRESENTATION, 3M AWARD, BEST POLICE CAR DESIGN
Mr. Pat Murray, representing 3M Manufacturing Corporation and Law and Order
Magazine, presented the Grapevine Police Department with the First Place Award for
agencies with over 50 officers for the best police vehicle design. The award was
presented to Sgt. Mark Kuppler and Officer Larry Canada, who led the departmental
design team. The Police Department also received a $250.00 charitable donation,
which they chose to present to GRACE. Ms. Tricia Woods, Director of GRACE, was
present to accept the donation. Both officers expressed appreciation to Police Chief
Tom Martin for his encouragement and support of the design project.
09/03/96
ITEM 2. PUBLIC HEARING, PROPOSED 1997 FISCAL YEAR BUDGET ,.
Mayor Tate declared the public hearing open.
City Manager Trent Petty reported the notice of the public hearing regarding the
proposed Fiscal Year 1996-1997 budget and tax rate had been published according
to State law.
City Manager Petty stated the proposed Fiscal Year 1996-1997 budget represents a
continuation of commitment to quality customer service and enhancements to meet
the growing needs of the community. The budget does not include any projections
or increased service levels related to the development of the Grapevine Mills MaIL
The primary focus of the budget is to meet the growing needs of the community in
the public safety area by the addition of six new police officers for an additional patrol
beat to improve police response time in southwest Grapevine, and to add three
firefighter/paramedics.
Mr. Petty stated there would be two amendments to the proposed budget: addition
of one part-time staff inember (55,000.00) in the Parks & Recreation Department to
open the Community Activities Center at 6:00 a.m., and the addition of 54,700.00
for the Child Advocacy Research Center.
General Fund expenditures are projected at 521 ,798,880.00 and revenues are
projected to be 522,724,809.00. Mr. Petty projected over a 5600,000.00
contribution to the fund balance.
Mayor Tate invited those present to comment regarding the proposed budget. No one
wished to speak and there was no correspondence to report.
Council Member Johnson, seconded by Mayor Pro Tem Ware, offered a motion to
close the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
ITEM 3. PUBLIC HEARING, 1997 FISCAL YEAR TAX RATE
Mayor Tate declared the public hearing open.
City Manager Petty stated the proposed tax rate for Fiscal Year 1997 is $.4150 per
S 100.00 valuation, which remains the same as last year.
Mayor Tate invited guests present to comment regarding the proposed tax rate. No
one wished to speak and there was no correspondence to report.
2
09/03/96
Council Member Stewart, seconded by Council Member Wilbanks, offered a motion
to close the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
Mayor Tate announced the City Council would conduct a special meeting
September 10, 1997 at 7:30 p.m. to adopt the budget and tax rate for Fiscal Year
1997.
ITEM 4. RESOLUTION DECLARATION OF INTENT SISTER CITY PARRAS DE LA
FUENTE, COAHUILA, MEXICO
Mayor Pro Tem Ware, on behalf of Council Member Johnson, requested approval of
a resolution expressing the City of Grapevine's Declaration of Intent to establish a
Sister City relationship with Parras de la Fuente, Coahuila, Mexico for the purpose of
exchange of tourism, cultural, educational, agricultural and commercial endeavors.
The Sister City relationship is self-initiated by both communities and would be
governed only by the extent to which the citizens of both communities wish to
participate. The program is not a part of, nor affiliated with, Sister City International.
Mayor Pro Tem Ware and Council Member Johnson stated both cities would mutually
benefit in the exchange of historical and cultural knowledge and tourism. It was noted
that Parras de la Fuente means Grapevines of the Fountains, or in other words,
Grapevine Springs. If approved, the Mayors of both cities would sign the Declaration
of Intent at a formal ceremony during GrapeFest.
Council Member Wilbanks, seconded by Council Member Spencer, offered a motion
to adopt the resolution authorizing the Declaration of Intent with Parras de La Fuente
to establish the Sister City relationship.
During discussion, Mayor Tate recommended that Mayor Pro Tem Ware be authorized
to co-sign the Declaration of Intent, as he was the ambassador for the City of
Grapevine.
Council Member Wilbanks, seconded by Council Member Spencer, amended his
motion to include authorization for the Mayor Pro Tem to co-sign the Declaration of
Intent. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
3
09/03/96
RESOLUTION N0. 96-40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ENDORSING THE SIGNING OF A
DECLARATION OF INTENT TO DEVELOP A SISTER CITY
RELATIONSHIP WITH PARRAS DE LA FUENTE, COAHUILA,
MEXICO; AND PROVIDING AN EFFECTIVE DATE
ITEM 5. ORDINANCE, AMEND CHAPTER 25 UTILITIES AND SERVICES, SERVICE
RATES
Mr. Matt Singleton, Assistant Public Works Director, Operations, recommended
approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25
Utilities and Services, Article III Solid Waste Disposal, Section 25-97 Service Rates
- Schedules to adjust commercial and residential solid waste collection rates. The
current franchise with Laidlaw Waste Systems, Inc. provides for the establishment of
residential and commercial rates on an annual basis prior to October 1 of each year.
The residential rate will increase from 58.73 to 58.97 plus tax. There will not be any
change to the rate for recycling services. Mr. Singleton briefly reviewed the
commercial rates.
�
Council Member Pittman stated the Utilities Committee had reviewed the request and
recommends approval.
Council Member Stewart, seconded by Council Member Pittman, offered a motion to
adopt the ordinance as recommended by Staff. The motion prevailed by the following
vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
ORDINANCE NO. 96-69
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES,
ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97
SERVICE RATES - SCHEDULES; PROVIDING A :
SEVERABIUTY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
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09/03/96
ITEM 6. FUNDING PARTICIPATION, POOL ROAD AND HALL-JOHNSON ROAD
SCHOOL BUSING
Police Chief Tom Martin requested funding participation in the amount of 516,684.00
to provide busing for the elementary school children living east of Parr Road attending
Heritage Elementary School for the remaining two months of the Hall-Johnson Road
Reconstruction Project. It was reported the school district did not have the buses, nor
the drivers, available to provide the service for the next two months. The school
district does have a contract with a busing firm in Denton, Hemphill Transportation,
to supplement their busing as needed. The estimated cost is 5388.00 per day for the
next two months of the Hall-Johnson Road Project.
He also requested funding participation in the amount of 510,000.00 to provide
busing for school children living in neighborhoods bordering the east side of Pool Road
and attending Glen Hope Elementary School, O. C. Taylor Elementary School, and
Cross Timbers Middle School for the duration of the Pool Road Reconstruction Project.
The busing would be provided for Grapevine residents only.
Brief discussion ensued regarding the School District's policy to provide busing only
for students outside the two mile radius of schools. The roadway construction
projects offer more obstacles to pedestrian access within the two mile radius of the
schools, thus resulting in the City's funding of the busing program.
Council Member Pittman, seconded by Council Member Johnson, offered a motion to
approve as recommended. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
ITEM 7. RESOLUTION APPOINTMENTS. TAX INCREMENT FINANCING DISTRICT
BOARD OF DIRECTORS
City Manager Petty requested approval of a resolution appointing Council Member Roy
Stewart and Mr. Eric Collazo, representing Grapevine Mills, L.L.P., to fill the two
vacancies on the Tax Increment Financing District Board of Directors.
Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to
appoint Council Member Stewart to the Tax Increment Financing District Board of
Directors. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
Brief discussion ensued relative to conflicts, if any, that would be imposed by the
appointment of Mr. Collazo. Mr. Petty responded his appointment would increase
5
09/03/96
communication with the Grapevine Mills for a better understanding regarding issues
of the Tax Increment Financing District.
Council Member Johnson, seconded by Council Member Pittman, offered a motion to
appoint Mr. Eric Collazo and adopt the resolution. The motion prevailed by the
following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
RESOLUTION N0. 96-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING RESOLUTION N0. 96-08
RELATIVE TO THE TAX INCREMENT FINANCING
REINVESTMENT ZONE NUMBER ONE BOARD OF
DIRECTORS, APPOINTING TWO MEMBERS TO SAID
BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE
DATE
CONSENT AGENDA
¢
The next order of business for the City Council to consider was the consent agenda
items, which were deemed to need little or no discussion and were acted upon as one
business item. Mayor Tate asked if there was any member of the audience or the City
Council who wished to remove an item from the consent agenda for full discussion.
Council Member Stewart removed Item 12 Award Bid 96-700 Weight and Exercise
Equipment for the Community Activities Center and Item 14 Award Mitchell House
Parking Facility Project.
Item 8. Change Orders, City Hall Project
Facilities Committee and Assistant City Manager recommended approval of eight
Change Orders for the City Hall project in the amount of 529,361 .00.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart '
Nays: None
6
09/03/96
Item 9. Resolution, Accept Bid from First United Methodist Church for Land
Exchanae
City Manager recommended approval of a resolution accepting the bid from First
United Methodist Church to exchange the house at 403 West Franklin and a tract of
land at the northwest corner of College Street and Scribner Street for a tract of land
owned by the City in the 300 Block of South Scribner Street.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
adopt the resolution as recommended by Staff. The motion prevailed by the following
vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
RESOLUTION NO. 96-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ACCEPTING AN OFFER FROM FIRST
UNITED METHODIST CHURCH (FUMCITO EXCHANGE A
TRACT OF LAND OWNED BY THE CITY OF GRAPEVINE
FOR LIKE LAND AND PROPERTY OF APPROXIMATELY
EQUAL VALUE; AND PROVIDING AN EFFECTIVE DATE
Item 10. Award Golf Course Cart Trail Overlay Project, Brock Paving Industries,
Inc.
Public Works Director recommended award of the Golf Course Cart Trail Overlay
Project to Brock Paving Industries, Inc., in the amount of 524,575.25, authorization
for Staff to execute said contract and amend the FY96 Capital Project Budget.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
Item 1 1 . Award Quote, Interior and Exterior Signacle, Communitv Activities Center
Parks & Recreation Director recommended award of the quote for Interior and Exterior
Signage for the Community Activities Center to the lowest and best bidder meeting
specifications, Insignia, Inc., in the amount of 55,568.00.
7
09/03/96
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
ITEM 12 AWARD BID 96-700 WEIGHT AND EXERCISE EQUIPMENT,
COMMUNITY ACTIVITIES CENTER
This item was removed from the consent agenda and discussed after Item 16.
Parks & Recreation Director recommended award of Bid 96-700 Weight and Exercise
Equipment for the Community Activities Center to the lowest and best bidders
meeting specifications: Cybex Equipment in the amount of $29,980.00 for Items 1-10
and Star Trac in the amount of 515,560.00 for Items 11-13, and reject all bids
received for items 14-18.
Council Member Stewart requested an explanation of the bid differences regarding
Fitness Equipment International and the recommended low bidder. Parks & Recreation
Director explained that all equipment bid by Fitness Equipment International was for
refurbished equipment, not meeting specifications.
Council Member Pittman, seconded by Council Member Stewart, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
Item 13. Award Bid 96-699 Recreation Software, Communitv Activities Center
Parks & Recreation Director recommended award of Bid 96-699 Recreation Software
for the Community Activities Center to the lowest and best bidder meeting
specifications, Vermont Systems, Inc., in the amount of 514,908.00.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
8
09/03/96
ITEM 14. AWARD MITCHELL HOUSE PARKING FACILITY PROJECT. OYEKAN
GROUP USA, INC., APPROVE CHANGE ORDER NO. 1
This item was removed from the consent agenda and discussed after Item 12.
Public Works Director recommended award of the Mitchell House Parking Facility
Project to The Oyekan Group USA, Inc., in the amount of S 104,166.25; approval of
Change Order No. 1 reducing the contract by 520,265.00; authorization for Staff to
execute said contract; and amend FY96 Capital Project Budget.
Council Member Stewart expressed concern that 35 parking spaces would not be
adequate to accommodate the groups that would utilize the meeting facility. During
discussion, it was noted the original parking plan contained approximately 80 spaces
but was reduced to save the trees and the park area.
Deliberation ensued relative to the size of groups that should utilize the facility, noting
that parking in the area could not accommodate large groups without destroying the
lot and congesting the residential area. It was discussed that other facilities should
be located for large groups, i.e. convention center, churches, etc.
During discussion, it was the consensus of the Council that the trees be marked
according to the parking plan to see how many would be destroyed.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
table the item. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman & Stewart
Nays: Johnson
Item 15. Resolution, Amend Resolution No. 92-20 Festival Fees
Grapevine Heritage Foundation and Convention & Visitors Bureau Director
recommended approval of a resolution amending Resolution No. 92-20, as amended,
to establish admission fees for festivals as follows: Children five (5) years and under
shall be admitted free, Children ages 6 to 12 and Senior Citizens 60 and over shall be
admitted for 51 .00, with a maximum fee of 52.00; Patrons 13 - 59, 55.00; and
57.00, with a maximum of 510.00, for a weekend pass.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
adopt the resolution as recommended by Staff. The motion prevailed by the following
vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
9
v����
09/�.
RESOLUTION N0. 96-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF :
GRAPEVINE, TEXAS, AMENDING SECTION 2 OF
RESOLUTION NO. 92-20, ADOPTED JULY 7, 1992 WHICH
ESTABLISHED GATE ADMISSION FEES DURING CITY
FESTIVALS; AND PROVIDING AN EFFECTIVE DATE
item 16. Consideration of Minutes
City Secretary recommended approval of the minutes of the August 6 and 20, 1996
City Council meetings as published.
Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to
approve as recommended by Staff. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
ADJOURNMENT
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Council Member Wilbanks, seconded by Council Member Spencer, offered a motion
to adjourn the meeting at 8:47 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Pittman, Johnson & Stewart
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the �7th day of September , 1996.
APPROVED:
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William D. Tate
Mayor
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09/03/96
ATTEST:
Lind Huff
City Secretary
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