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HomeMy WebLinkAboutItem 11 - MinutesITEM 0 . // wommooft STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 31st day of August, 2004 at 5:30 p.m. at the Bessie Mitchell House, 411 Ball Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Gary Livingston Budget Manager CALL TO ORDER Mayor Tate called the workshop to order at 5:30 p.m. ITEM 1. WORKSHOP, BUDGET FISCAL YEAR 2004-2005 City Manager Roger Nelson presented the proposed budget for Fiscal Year 2004-2005 (FY2005) noting the budget represents our continuing commitment to prudent fiscal management while further enhancing City services to improve the quality of life and meet expressed needs in our community. Mr. Nelson reviewed the General Fund, Storm Drainage Utility Fund, Debt Fund, Utility Fund, Convention & Visitors Bureau Fund, and the Lake Enterprise Fund noting that the proposed tax rate for-FY2005 is $0.3635 per $100.00 valuation. With this rate the General Fund balance exceeds 61 days of operations while continuing to maintain expenditures to the extent that base revenues exceed expenditures by $257,916.00. The Budget projected ending general fund balance of $7,054,849.00 meets fund balance requirements. General Fund Revenues anticipated for FY2004 is $42,084,714.00 with expenditures projected at $41,826,798.00. Mr. Nelson noted that contingent upon available revenues, the budget includes funding for 3% salary scale adjustment, 5% for merit increases and 5% for step increases for public safety employees. Funding for the 3% scale adjustment and a lump sum 2% payment for topped out employees is also included. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 8:35 p.m. The motion prevailed by the following vote: 08/18/03 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2004. ATTEST: Linda Huff City Secretary 2 LA19 =01 & F"s William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of September, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District and - (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.071 and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.071 and 551.087, Texas Government Code. 09/07/04 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2004. ATTEST: Linda Huff City Secretary 9 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of September, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. DISCUSS AUSTIN OAKS DRAINAGE Public Works Director Jerry Hodge reviewed the Jones Branch flowage and existing flood plain access easement through the Austin Oaks subdivision. He then presented a proposal for a rock gabion lined channel through the subdivision that would prevent further erosion in the subdivision. It was the consensus of the Council for Staff to present the item at a regular meeting for Council action. Council Member Wilbanks, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the workshop at 7:28 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 09/07/04 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2004. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of September, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the meeting to order at 7:42 p.m. INVOCATION Council Member Freed delivered the Invocation. D9[9�NIIIIIIII � I III � e!i ill i � � � � � 111 � i 1� 11 cl� � I �iiicii 11 i I I "a 0 Mayor Tate declared the public hearing open. City Manager Roger Nelson stated the public hearing was being held pursuant to City Charter requirements. He presented the $101,219,678.00 budget for Fiscal Year 2004- 2005. He stated that encouraging economic indicators and increases in revenues allow the proposed FY2004-2005 Budget to include funding for pay raises for employees for the first time since FY2002. The Budget includes funding for 3% salary scale adjustment, 5% for merit increases and 5% for step increases for public safety employees. Funding for the 3% scale adjustment and a lump sum 2% payment for topped out employees is also included. The general fund budget is $41,736,798.00 with a tax rate proposed at $0.3635 cents per $100.00 valuation. He stated that is a property tax reduction of 1/4 of a cent from last year. With this rate, the general fund balance exceeds 61 days of operations. Base revenues exceed expenditures by $257,916.00. City Manager Nelson introduced the following department heads to present brief highlights of their departmental budgets: Public Works Director Jerry Hodge, Convention & Visitors Bureau Director P. W. McCallum and Parks & Recreation Director Doug Evans. Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak. City Manager Nelson announced that the Council would consider adoption of the budget and tax rate at a special City Council meeting on Tuesday, September 14, 2004, at 5:00 p.m. Council Member Freed, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. RESOLUTION, AUTHORIZE CONTRACT MUNICIPAL COURT FEES AND FINES COLLECTION, LINEBARGER, GOGGAN, BLAIR AND SAMPSON, LLP Administrative Services Director William Gaither requested approval of a resolution authorizing a two year renewal of the contract with Linebarger, Goggan, Blair and Sampson LLP for collection services for Municipal Court fees and fines. Mr. Gaither reported that in the 21/2 year inception of the contract, the total cases collected include cash payments (978 cases), bonds (219 cases) and non-cash credit (423 cases) for $419,812.46 at a collection rate of 17.74%. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING AN EXTENSTION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER, GOGGAN, BLAIR & SAMPSON, L.L.P. AND PROVIDING AN EFFECTIVE DATE 2 09/07/04 ITEM 3. LICENSE AGREEMENT, DALLAS/FORT WORTH INTERNATIONAL AIRPORT, BASS PRO CONSTRUCTION Public Works Director Jerry Hodge recommended approval of a license agreement with Dallas/Fort Worth International Airport ("Airport") for the construction of Bass Pro Drive from State Highway 121 to the Coppell City limits and authorization for Staff to execute said agreement. He advised that right-of-way on the south side of the roadway is required from the Airport and that the Airport is supportive of the project and agreeable to providing the necessary property for the widening. Motion by Council Member Johnson, seconded by Council Member Stewart, offered a motion to approve the license agreement as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. INTER -LOCAL AGREEMENT, FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER, HOUSEHOLD HAZARDOUS WASTE PROGRAM Deputy Director of Public Works Matt Singleton recommended approval of an inter -local agreement for the City's continued participation in Fort Worth's Environmental Collection Center and Household Hazardous Waste Program. He reported that the cost for FY2005 is $40 per household. Mr. Singleton stated that in FY2004, 598 Grapevine households participated in the program and that 86% of those households participated in the two collection events held in Grapevine with the remaining number of households transporting their own waste to the ECC in Fort Worth. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve the interlocal agreement as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. CONTRACTS, INNOVATIVE TRANSPORTATION SOLUTIONS, INC. AND TURNER, COLLIE & BRADEN INCORPORATED, STATE HIGHWAY 114/STATE HIGHWAY 121 MIS PROJECT Public Works Director Jerry Hodge requested approval of the initial contract with Innovative Transportation Solutions, Inc. in the amount of $14,800.00 and an amendment to an existing consultant services contract in an amount not to exceed $15,000.00 for the State Highway 114/State Highway 121 MIS project. Mr. Hodge also requested approval of an amendment to the existing consulting engineering services contract with Turner, Collie & Braden, Incorporated in an amount not to exceed $50,000.00 relative to the State Highway 114/State Highway 121 MIS Project. Mr. Hodge advised Innovative Transportation Solution, Inc. and Turner, Collie & Braden Incorporated continue to work closely together 3 09/07/04 in the development of the City's proposed access schematics that have been submitted to TxDOT to preserve Grapevine's access to the highway system. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve the initial contract and amendment with Innovative Transportation Solutions, Inc. and to approve an amendment to the consulting engineering services contract with Turner, Collie & Braden, Incorporated as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 6. RESOLUTION SOLE SOURCE ADMINISTRATIVE SOFTWARE AND HARDWARE Fire Chief David Anderson recommended approval of a resolution declaring Visionary Systems, Principal Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G and L & E Mobile Computing Systems as the sole source providers for the purchase of administrative reporting software and hardware for the Fire Department for a total cost not to exceed $100,302.40. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF FIRE ADMINISTRATIVE SOFTWARE AND HARDWARE; DETERMINING THAT THE SOFTWARE AND HARDWARE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE ITEM 7 AMEND GLADE ROAD INTER -LOCAL AGREEMENT CITY OF EULESS City Manager Nelson recommended approval of an amendment to the Glade Road Inter- local Agreement with the City of Euless. After completion of the agreement, two items were brought up regarding Euless' desire to clarify that their payment for the project be limited to items in Section 11, 6a and 6b of the agreement. The cities also agreed that there was a need to clarify the indemnification language in the agreement that Grapevine indemnifies Euless for the items Grapevine is responsible for and Euless does the same for the items it is responsible for. 51 Mr. Nelson recommended that further clarification be added to the proposed amendment under Section I as follows: "....6.a) and 6.b) estimated to be $2,611,774.50.° Motion by Council Member Spencer, seconded by Council Member Freed, to approve the amendment as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Adopt -A -Park Agreement Grapevine Garden Club Parks & Recreation Director recommended approval of an Adopt -A -Park agreement with the Grapevine Garden Club for the Botanical Gardens at Heritage Park. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Ordinance, Abandon Right -of -Way, Dove Loop Public Works Director recommended approval of an ordinance abandoning a 0.00297 acre portion of an existing 0.2169 acre right-of-way parcel from the adjacent landowner of the newly constructed Dove Loop. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-55 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF RIGHT-OF-WAY LOCATED ON THE NORTH SIDE OF DOVE LOOP ROAD NEAR THE NORTH EAST CORNER OF THE DOVE LOOP ROAD AND DOVE ROAD 09/07/04 INTERSECTION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution Purchase Truck and Trailers Continental Equipment Comaan Public Works Director recommended approval of a resolution authorizing the purchase of a 2005 Sterling LT truck from Houston Freightliner, Inc. and two trailers from Continental Equipment Company through an existing inter -local agreement with the Houston/Galveston Area Council in an amount not to exceed $162,819.00. Motion _by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE VEHICLES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 11. Renew Bid 149-2003 Roadside and Park Facility Litter Removal Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 149-2003 Roadside and Park Facility Litter Removal Annual Contract to VMC Landscaping. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the August 17, 2004 City Council meetings as published. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: 0 09/07/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2004. ATTEST: Linda Huff City Secretary 7 "212010.0-16-2ma William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT " CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 14th day of September, 2004 at 5:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wlbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Mayor Tate called the special meeting to order at 5:02 p.m. Mom City Manager Nelson requested approval of an ordinance adopting Fiscal Year 2004-2005 Budget as presented during the budget workshop held on August 31, 2004 and public hearing on September 7, 2004. The general fund budget is $41,736,798.00. Mr. Nelson stated the FY2005 Budget allows more than $250,000.00 to be returned to the fund balance and this would be the first time in three budgets that the City would have a fund balance in excess of the fund balance requirement. Also, it is the first time in three budgets the City is able to afford raises for City employees. He stated the equipment acquisition program is back to being fully funded, as is the overlay program. He reported there is one new position, a telecommunicator; the final phase of the Botanical Gardens is being funded; and the Lake Parks Division is being set up as a separate fund. Also, the budget contains the first repayment from the Convention & Visitors Bureau fund for the loan for the marketing of the Gaylord Texan Resort and Convention Center on Lake Grapevine prior to its opening. Mr. Nelson stated the total budget expenditures proposed for FY2005 are $101.5 million. He requested approval of the ordinance adopting the FY2004-2005 budget. 09/14/04 Council Member Spencer commended Mr. Nelson and the City Staff for the preparation and detail provided in the budget. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adopt the ordinance approving Fiscal Year 2004-2005 Budget as presented. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-56 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005; PROVIDING FOR INTRA- AND INTER- DEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE InAkyj i'S111111"IF14122PRIT '1iiii `� • �' • '� City Manager Nelson requested approval of an ordinance setting the Fiscal Year 2004- 2005 ad valorem tax rate at $0.3635 per $100.00 valuation apportioned as follows: General Fund - $0.14156 and Debt Service - $0.22194. He stated the tax rate is twenty-five hundredths of a cent less than last year. Council Member Freed, seconded by Council Member Stewart, offered a motion to adopt the ordinance as presented setting the ad valorem tax rate at $0.3635 per $100.00 valuation. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-57 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2004; LEVYING TAXES FOR THE TAX YEAR 2004 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 09/14/04 Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 5:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2004. ATTEST: Linda Huff City Secretary 3 William D. Tate Mayor