HomeMy WebLinkAboutItem 11 - Park EquipmentMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
ITE
N1 tial
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER /0/
NOVEMBER 2, 2004
ANNUAL CONTRACT RENEWAL -PARK EQUIPMENT
City Council to consider approval of an option to renew an annual contract award to
Southwest Parks and Playground and Doty and Sons for the purchase of various types
of park equipment on an as needed basis. Purchases will be limited to the annual
budgeted amount for this commodity. The original bid tabulation is attached for review.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts: 174-74015-064-000 Street
Maintenance/Capital Replacement/Bleacher Replacement/Park Maintenance Projects
($20,000) and 174-74015-059-000 Street Maintenance/Capital Replacement/Drinking
Fountains Upgrade ($9,000.00)
BACKGROUND:
Bids were taken in accordance with Local Government Code, Section 252.021. Notice of
the bid was published in the Fort Worth Star Telegram and the Grapevine Sun on March
1, 2001 and March 8, 2001. In addition, the bid was advertised on the City purchasing
web site. The web site had bid forms available for download.
This bid was to establish an annual contract for future replacement of Trash Containers,
Drinking Fountains, Bleachers and Benches at various City Parks. The bid was sent to
fifteen vendors with ten vendors responding. Bids were opened on March 23, 2001 and
all bid responses were read aloud.
The original bid specifications had an initial one-year contract with three one-year
options to renew. If renewed, this would be the third and final renewal.
Council approved establishing contracts with Doty & Sons for item 1 and with Modlin
Recreation (now known as Southwest Parks and Playgrounds) for items 2 through 6.
Kay Park Recreation (who was low bid on item 2) and Jaypro Sports (who was low bid
on items 5 and 6) were not awarded these items for failing to meet the requested
specifications. Both Doty & Sons and Southwest Parks and Playgrounds have
performed satisfactorily during the contract periods and Staff recommends approval of
the option to renew contracts to both vendors.
ME
October 13, 2004 (11:28AM)
Todays Date:
10/13/04
Park
Page 1
Bid Opening: March 23, 2001; 11:00 R.M.
VENDORS .............................................
Pilot Rock
Unit Total
Price Price
Kay Park Recreation Corp.
Unit Total
Price Price
................<-.�
Modlin Recreation Equip.
Unit Total
Price Price
—1. Y
J & J Fountains, Inc.
Unit Total
Price Price
Yelluur Mer.. 1
Doty & Sons
Unit Total
Price Price
Item
Qty
Unit
Item Description
1
25
Each
Trash Containers
No Bid
No Bid
$488.60
$12,215.00
No Bid
No Bid
No Bid
No Bid
$339.00
$8;475.00 i
2
2
Each
Drinking Fountain w/Jug
No Bid
No Bid
$1,701,00
$3,402.00
$1,715.00
$3,430.00
$1,983.27
$3,966.54
No Bid
No Bid
3
2
Each
Drinking Fountain, Surface Mount
No Bid
No Bid
$1,701.00
$3,402.00
$1,188.00
$2,376.00
$1,438.50
$2,877.00
No Bid
No Bid
4
1 1
1 Each
1 600 PBT w/ Jug Filler only
No Bid
No Bid
$97.00
$97.00
$1,387.00
$1,3a7,00
$1,659.00
$1,659.00
No Bid
No Bid
5
8 1
Each
Bleachers, 3 Row
No Bid
No Bid
$1,394.78
$11,158.24
$1,217.00
$9,736.00
No Bid
No Bid
No Bid
No Bid
6
10
Each
Benches. 10 Ft,
No Bid .[_No
Bid
$646.13
$6,461.30
$503.00
$5,030.00
No Bid
No Bid
No Bid
No Bid
Grand Totals...............................................................
$0.00
$36,735.54
$21,959.00
$8,502.54
$8,475.00
Vendor Ref. 6 Vendor Ref. 7 Vendor Ref, 8 Vendor Fief. 9 Vendor Ref. 10
i
VENDORS .............................................
Item Qt Unit Item Description
1 25 Each Trash Containers
2 2 Each Drinkina Fountain w/Ju
Playground Designs
Unit
Price
No Bid
No Bid
Total
Price
No Bid
No Bid
Paul E. Allen/Horizon Custom
Unit Total
Price Price
$375.00 $9,375.00
No Bid No Bid
Jaypro Sports, Inc.
Unit
Price
No Bid
No Bid
Total
Price
No Bid
No Bid
Preeminence
Unit
Price
$460.00
No Bid
Total
Price
$11,500.00
No Bid
PlayWell Group
Unit
Price
$432.25
No Bid
Total
Price
$10,806.25
No Bid
3 2
4 1
Each
Each
DrinkingFountain Surface Mount
Jug Filler only
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
7
8
Bid Total ........................................
$26,040.00
9
5 1 8
1 Each
Bleachers 3 Row
No Bid
No Bid
No Bid
No Bid
$815.00
$6,520.00
No Bid
No Bid
No Bid
No Bid
6 10
Each
Benches. 10 Ft.
No Bid
No Bid
I No Bid
No Bid
$388.00
$3,880.00
No Bid
No Bid
$515.70
$5,157.00
Grand Totals..... ................ ..........................
..............
$0.00
$9,375.00
$10,400.00
$11,500.00
1$15,963.25
BID SUMMARY(as bili}<
COMMLNT3r
Item
Low bid vendor
Total bid price Descrepency on Kay Park quote on item 4
1
Doty & Sons
$8,475.00
2
Kay Park Recreation
$3,402.00
3
Modlin Recreation
$2,376.00
4
Modlin Recreation
$1,387.00
5
JayPro Sports
$6,520.00
6
JayPro Sports
$3,880.00
7
8
Bid Total ........................................
$26,040.00
9