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HomeMy WebLinkAboutItem 13 - Minutester= STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 18th day of August, 2003 at 6:00 p.m. at the Bessie Mitchell House, 411 Ball Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Gary Livingston Budget Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 6:15 p.m. ITEM 1. WORKSHOP, BUDGET FISCAL YEAR 2003-2004 City Manager Roger Nelson presented the proposed budget for Fiscal Year 2003-2004 (FY2004) noting the budget represents our continuing commitment to prudent fiscal management while further enhancing City services to improve the quality of life and meet expressed needs in our community. Mr. Nelson reviewed the General Fund, Storm Drainage Utility Fund, Debt Fund, Utility Fund, Convention & Visitors Bureau Fund, and the Lake Enterprise Fund noting that the proposed tax rate for FY2004 is $0.366 per $100.00 valuation. With this rate the General Fund balance equals 60 days of operation while continuing to maintain expenditures to the extent that base revenues exceed expenditures by $392,354. The Budget projected ending general fund balance of $6,542,229.00 meets fund balance requirements. General Fund Revenues anticipated for FY2004 is $40,092,817 with expenditures projected at $39,700,463. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:21 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. William D. Tate Mayor ATTEST: Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 19th day of August, 2003 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) the sale, lease, or acquisition of real property relative to Dooley Street, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.072 and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072 and 551.087, Texas Government Code. 08/19/03 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. ATTEST: Linda Huff City Secretary 2 F.11 a a William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of August, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Chris Coy Member Kevin Busbee Member Danette Murray Member Betty Nicholson Member Rob Undersander Member Becky St. John Alternate Paul Jennings Alternate constituting a quorum, with Commissioner Herb Fry absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Jennifer Hibbs Assistant to the City Manager 16� �66 •;0 � Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Commissioner Danette Murray delivered the Invocation. ITEM 1. PUBLIC HEARING CONDITIONAL USE APPLICATION CU03-26 TARGET CORPORATION Mayor Tate declared the public hearing open Planner Ron Stombaugh reported Conditional Use Application CU03-26 had been filed by Target Corporation requesting a conditional use permit to amend the site plan approved by Ordinance No. 92-86 (as amended by Site Plan Review Committee CU03-02) for a planned commercial center, specifically to revise the store front and entry, upgrade the accessible parking area, revise the front landscaping, realign the front curb and sidewalk, and add new parking lot landscape islands. The subject property is located at 1449 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Nicholson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Murray, Nicholson, Undersander & St. John Nays: None Absent: Fry Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ITEM 2. PUBLIC HEARING CONDITIONAL USE APPLICATION CU03-28 GRAPEVINE EXPRESS WASH Mayor Tate declared the public hearing open. Planner Ron Stombaugh reported Conditional Use Application CU03-28 had been filed by Grapevine Express Wash requesting a conditional use permit to amend the site plan approved by Ordinance No. 2001-81 to modify the location of the vacuum bays and landscape buffer located along the western property line and revise the fire lane location. The subject property is located at 214 West Northwest Highway and is zoned "HC" Highway Commercial District Regulations. This case is scheduled for hearing before the Board of Zoning Adjustment on September 8 to request a variance to Section 53.G.2.b of the Zoning Ordinance requiring a ten -foot wide landscape buffer between the edge of a 2 08/19/03 vehicular use area and the adjacent property line. Brief discussion ensued relative to the proposed fire lane. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was one letter of support submitted. Commissioner Murray, seconded by Commissioner Busbee, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Murray, Nicholson, Undersander & St. John Nays: None Absent: Fry Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Johnson Nays: None Abstain: Freed Absent: Stewart RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 2A. CITIZENS REQUEST Mr. Chuck Bultmann, President of the Historic Downtown Association, supported the inclusion of Barton Street in the festival footprint, Ms. Betty Hansen -Tracy, owner of Mud, Wind and Fire and representing the Barton Street artists, stated her support of the inclusion of Barton Street during festivals. Mr. Bruce Rider requested the Council's approval of the inclusion of Barton Street during the festivals to benefit the Barton Street merchants. ITEM 3. RESOLUTION, INCLUSION OF BARTON STREET DURING FESTIVALS Convention & Visitors Bureau Director P.W. McCallum stated the Historic Downtown Merchants' Association had requested the inclusion of Barton Street from West Texas Street (Weems Alley) to West Franklin Street during Main Street Days and/or GrapeFest. 3 08/19/03 Mr. McCallum stated the inclusion of Barton Street would allow for the expansion of the festival footprint, and would allow the Barton Street merchants to be a part of the festival. He said the inclusion would also allow for the expansion of the festival support services and for handicap parking within the festival footprint. Council discussion ensued relative to concerns about parking with the closure of the parking lot behind Willhoite's; parking for the Methodist Church on Sunday and whether the Church had agreed to the closure of the parking lot and increased traffic in the neighborhoods. There were also concerns expressed regarding business owners on Barton Street not being allowed to park behind their buildings. Mr. McCallum stated the issues had been addressed and he would visit with the Methodist Church regarding parking. Council Member Freed, seconded by Council Member Johnson, offered a motion to approve the resolution to allow for the inclusion of Barton Street from West Texas Street (Weems Alley) to West Franklin Street during GrapeFest with gates on Barton Street to be closed to vehicular traffic after 5:00 p.m. on Friday and with the approval of the First United Methodist Church. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2003-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ENDORSING THE INCLUSION OF BARTON STREET FROM WEST TEXAS STREET (WEEMS ALLEY) TO WEST FRANKLIN STREET OR ANY PART THEREOF DURING GRAPEFEST AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. The Consent Agenda was considered after Item 15. Item 4. Resolution, Accepting Certified Tax Roll Administrative Services Director recommended approval of a resolution accepting the Certified Tax Roll having a total appraised value of $5,608,734,421.00 with exemptions of $990,658,585.00 for a net taxable value of $4,618,075,836.00 plus an additional 4 08/19/03 $137,280,773.00 in estimated minimum property value pending disposition before the Appraisal Review Board and $159,166,608.00 in properties not on roll, less $143,486,011.00 of new construction for an adjusted tax roll value of $4,771,037,206.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2003-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2003 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 5. Amendment, Environmental Compliance Assistance Contract, Freese and Nichols, Inc. Administrative Services Director recommended approval of an amendment to a contract with Freese and Nichols, Inc. for environment compliance assistance for the Cowboys Golf Course in the amount of $26,800.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 6. Ordinance, Deny TXU Proposed Gas Rates Assistant to the City Manager recommended approving an ordinance to deny the TXU Gas proposed rates filed in May 2003. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, DENYING TXU GAS COMPANY'S REQUEST TO CHANGE 08/19/03 RATES IN THIS MUNICIPALITY, AS A PART OF THE COMPANY'S STATEWIDE GAS UTILITY SYSTEM; PROVIDING A REQUIREMENT FOR A PROMPT REIMBURSEMENT OF COSTS INCURRED BY THE CITY; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR NOTICE OF THIS ORDINANCE TO TXU GAS COMPANY Item 7. Easement Agreement Permitting Construction of an Entry Arch --Gaylord Opryland Hotel Texas Public Works Director recommended approving an easement agreement with Gaylord Opryland Hotel Texas permitting the construction of an entry feature including an arch spanning the northbound lanes of Gaylord Trail and authorization for Staff to execute said agreement. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 8. Contract Amendment, State Highway 114/State Highway 121 MIS Proiect, Turner, Collie & Braden, Incorporated Public Works Director recommended approval of an amendment to the existing consultant engineering services contract in an amount not to exceed $27,360.00 with Turner, Collie & Braden, Incorporated relative to the State Highway 114/State Highway 121 MIS project and authorization for Staff to execute said amendment. Motion by Mayor Pro Tern Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 9. Resolution, Amending Funding Agreement, TxDO Public Works Director recommended approval of a resolution amending the City's current funding agreement in the amount of $16,406.00 with TxDOT in increase the total funding for the Citywide Traffic Signal Improvements Project. 0 1 • M Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2003-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AN ADVANCE FUNDING AGREEMENT AMENDMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE TRAFFIC SIGNAL IMPROVEMENTS PROJECT WITHIN THE CITY OF GRAPEVINE; AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution Joint Lease Agreement for Antenna Collocation on Mustang Water Tower Assistant to the City Manager recommended approval of a resolution authorizing the City Manager to enter into a joint lease agreement with the Grapevine-Colleyville Independent School District and VoiceStream, mobile service provider, for antennae collocation on the Mustang Water Tower. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2003-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS TO ENTER INTO A JOINT TOWER AND GROUND LEASE AGREEMENT WITH GRAPEVINE- COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND VOICESTREAM, LLC. FOR THE COLLOCATION OF ANTENNAE AND THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AS NOTED IN EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE Item 11. Award Bid 159-2003 Hydraulic Rescue Tools Fire Chief recommended award of Bid 159-2003 Hydraulic Rescue Tools to Metro Fire Apparatus Specialists for items 1-3 in the amount of $13,171.00, and to Specialty Rescue 7 and Fire Services for items 4-12 in the amount of $15,160.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 12. Renew Bid 134-2002 Temporary Employment Services Annual Contract Administrative Services Director recommended renewal of Bid 134-2002 Temporary Employment Services (Clerical) Annual Contract to Manpower Employment as primary supplier and The Roberts Group dba Snelling Personnel Services as secondary supplier. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the June 24 and July 15, 2003 City Council meetings as published. Motion by Mayor Pro Tem Ware, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU03-26 TARGET CORPORATION This item was considered after Item 3. Planner Ron Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU03-26 filed by the Target Corporation granting a conditional use permit to amend the site plan approved by Ordinance No. 92-86 (as amended by Site Plan Review Committee CU03-02) for a planned commercial center to revise the store front and entry, upgrade the accessible parking area, revise the front landscaping, realign the front curb and sidewalk, and add new parking lot landscape islands. The subject property is located at 1449 West State Highway 114. 1.1 08/19/03 Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ORDINANCE NO. 2003-52 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU03-26 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 92-86 FOR A PLANNED COMMERCIAL CENTER TO REVISE THE STORE FRONT AND ENTRY, PARKING AREA, AND LANDSCAPING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU03-38 GRAPEVINE EXPRESS WASH Planner Ron Stombaugh reported the Planning & Zoning Commission voted 7-0 on first reading for approval of Conditional Use Application CU03-28 filed by Grapevine Express Wash granting a conditional use permit to amend the site plan approved by Ordinance No. 2002-81 to modify the location of the vacuum bays and landscape buffer located along the western property line and revise the fire lane location. The property is located at 214 West Q 08/19/03 Northwest Highway. A variance request has been scheduled for consideration by the Board of Zoning Adjustment on September 8, 2003. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the first reading of the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks & Johnson Nays: None Abstain: Freed Absent: Stewart ORDINANCE NO. 2003 - AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU03-28 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2002-81 FOR AN AUTOMOTIVE CAR WASH FACILITY, TO MODIFY THE LOCATION OF THE VACUUM BAYS AND LANDSCAPE BUFFER, AND REVISE INTERNAL VEHICLE CIRCULATION IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS AND PROVIDING AN EFFECTIVE DATE RKHREamumi Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: M 08/19/03 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. ATTEST: Linda Huff City Secretary 11 U220"T :4 William D. Tate Mayor ., STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, T Session) on this the 2nd day of September, Conference Room, Second Floor, 200 South present to -wit: William D. Tate Ted R. Ware Sharron Spencer Clydene Johnson Roy Stewart Darlene Freed sxas met in Special Session (Executive 2003 at 7:00 p.m. in the City Council Main Street with the following members Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) the sale, lease, or acquisition of real property relative to Dooley Street; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations; and (C) personnel relative to employment and disciplinary issues, Police Department under Sections 551.072, 551.087 and 551.074 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072, 551.087 and 551.074, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. "21=00901:4 William D. Tate Mayor ATTEST: Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson Bruno Rumbelow John F. Boyle, Jr. Linda Huff Jennifer Hibbs CALL TO ORDER City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1A. CITIZENS COMMENTS Mr. Chuck Bultmann, 415 South Main Street (Good Things for All Seasons), stated that as a business owner on Main Street he had not experienced any problems during any of the festivals by being in the enclosed footprint of the festivals. Mr. Pat Fairchild, 334 South Main Street (Pueblo Connection) expressed his support for the inclusion of Barton Street on an experimental basis in the festival grounds during GrapeFest 2003. Mayor Tate noted that the Council would evaluate the closing of Barton Street after GrapeFest 2003 to determine its effect on the business community as well as impact on the citizens. 09/02/03 ITEM 1. PALACE ARTS CENTER UPDATE Ms. LuAnn Gatts, Grapevine Heritage Foundation Board Member, addressed the City Council relative to the usage of the Palace Theatre and Lancaster Theatre during the past year. She noted that there had been almost 47,000 guests at the Palace Theatre and almost 20,000 guests at the Lancaster Theatre with the majority of those users (corporate and personal) from outside the City. She reported the Grapevine Opry is the mainstay at the Palace Theatre and continues to bring revenue to the City. She commented that it is a challenge to continue and increase the programming, both educational and entertainment, at the Palace Arts Center. She stated that volunteers are the mainstay in the operation of the Palace Arts Center and noted that a program is being developed to recognize and reward those volunteers. Ms. Gatts expressed the Grapevine Heritage Foundation's appreciation to the Mayor, City Council and City Staff for their support of the Palace Arts Center. ITEM 2. TRAFFIC SIGNAL UPDATE Traffic Engineer Ramana Chinnakotla presented an update of the City of Grapevine's Computerized Traffic Control System Project. He stated that in June, 2002, the City took over the maintenance of the 57 traffic signals in Grapevine (17 City owned and 40 State owned). The $555,600.00 project has been funded by a Federal grant, as well as State and local funding. He stated that the installation of equipment and software at each signal has been completed and the fiber links are currently being tested. Motorists should see an improvement in travel times starting in October on the following corridors: Northwest Highway, State Highway 26, Main Street and William D. Tate Avenue and Ball Street. Mayor Tate declared the public hearing open. City Manager Roger Nelson stated the public hearing was being held pursuant to City Charter requirements. He presented the $97 million budget for Fiscal Year 2003-2004. He stated the budget represents the beginning of recovery from difficulties with regards to the recession and the terrorist attack of 9/11. He stated there has been a growth in sales tax and that property taxes are beginning to stabilize. He noted that in lieu of merit raises and salary scale adjustments, the budget includes funding for a lump sum payment equal to 3% of an employee's salary, contingent upon available revenues after the beginning of calendar year 2004. The general fund budget is $39,700,463.00 with a tax rate of $0.366 per $100.00 valuation, the same as last year's and shows $392,000.00 in revenues over expenditures. The Debt Fund is healthy with $65,000.00 contributed to the fund balance. He noted the Utility, Golf and Convention & Visitors Bureau Funds are beginning to recover from the recession. As a result of these conditions, the FY2004 Budget follows the trend of the last two years, with support for existing programs and little expansion to increased service levels, 014 09/02/03 Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak. Council Member Johnson, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks City Manager Nelson stated there would be a Special City Council meeting on Tuesday, September 9, 2003 at 5:00 p.m. at City Hall to consider ordinances adopting the 2003- 2004 budget and tax rate. ITEM 4. TAX INCREMENT FINANCE REIMBURSEMENT AGREEMENT POLAR ICE ENTERTAINMENT INC. RESOLUTION AUTHORIZING TAX INCREMENT FINANCE DISTRICT NO. 1 FUNDING City Manager Nelson requested approval of a Tax Increment Finance Reimbursement Agreement and resolution authorizing the expenditure of up to $400,000.00 over the next two fiscal years of undesignated fund balance in Tax Increment Finance (TIF) District No. 1 to Polar Ice Entertainment, Inc. in exchange for various considerations from Polar Ice Entertainment, Inc. for a period of up to seven years. The City's investment will allow Grapevine to have the fifth StarCenter in the metroplex for a fraction of the cost that other cities have paid for such a facility. In exchange for the investment from the TIF's fund balance, the local high school club teams are guaranteed prime time ice usage at no cost for the seven year life of the agreement. The City's Parks and Recreation Department is also granted the right to conduct "Learn to Skate" programs at no cost to the City for ice time for Grapevine residents. There are also, as yet undetermined, "community relations events" that will be provided for the residents of Grapevine as a part of the agreement. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE EXPENDITURE OF UP TO $400,000 OF UNDESIGNATED FUND BALANCE IN TAX INCREMENT FINANCE (TIF) DISTRICT NO. 1 TOWARDS THE FUNDING OF A RECREATION FACILITY AND PROVIDING AN EFFECTIVE D 3 09/02/03 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Cancel November 4, 2003 City Council Meeting Staff recommended canceling the November 4, 2003 City Council meeting to allow the City Council to participate in the festival exchange program with Foley, Alabama. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 6. Resolution, Authorize Sale of Surplus Property, South DooleV Street Staff recommended approval of a resolution authorizing the sale of surplus property located at 204 South Dooley Street (Deacon House) and setting a minimum bid price of $121,000.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart &. Freed Nays: None Absent: Wilbanks A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 7. Fee Schedule Modifications, City Leased Corps of Engineers Property, Lake Grapevine Parks & Recreation Director recommended approval of lowering the fee schedule relating to boat ramp passes on City -leased Corps of Engineers property at Lake Grapevine for the M 09102/03 remainder of the 2003 calendar year. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 8. Resolution, Electricity Supply Agreement Public Works Director recommended approval of a resolution authorizing an Electrical Energy Supply Agreement as part of the Houston -Galveston Area Council Energy Purchasing Corporation program with TXU Energy and authorizing the City Manager or Assistant City Manager to execute said agreement. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AND AUTHORIZING EXECUTION OF A "SUPPLY AGREEMENT" WITH A RETAIL ELECTRIC PROVIDER, APPOINTING AUTHORIZED REPRESENTATIVE(S) AND PROVIDING AN EFFECTIVE DATE Item 9. Award Bid 163-2003 Packaged Engine Generator Svstem Public Works Director recommended approval of the award of Bid 163-2003 to the lowest and best bidder meeting specifications, Clifford Power Systems, Inc. for the purchase and site delivery of a packaged engine generator system in the amount of $30,679.00 and authorization for Staff to execute the necessary contract documents. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks 5 09/02/03 Item 10. Award Bid 168-2003 Concrete Construction Services Annual Contract Public Works Director recommended approval of the award of Bid 168-2003 Concrete Construction Services Annual Contract to the lowest and best bidders meeting specifications: REC General Contractors as primary supplier; Manning Concrete Sawing as secondary supplier and Ed. A. Wilson as third supplier to perform concrete construction services on an as needed basis. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 11. Termination of Water Supply Agreement Public Works Director recommended approval of the termination of the Water Supply Agreement between Opryland Hotel — Texas Limited Partnership and the City of Grapevine and authorizing Staff to execute said agreement termination. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 12. Resolution, Sole Source Provider, Maintenance Agreement, Groupwise and Network Software Assistant City Manager recommended approval of a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract in the amount of $19,659.00 covering various software licenses. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A 1.1 09/02/03 MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. ATTEST: Linda Huff City Secretary N William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 9th day of September, 2003 at 5:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the special meeting to order at 5:04 p.m. ITEM 1. ORDINANCE, ADOPT FISCAL YEAR 2003-2004 BUDGET City Manager Nelson requested approval of an ordinance adopting Fiscal Year 2003-2004 Budget as presented during the budget workshop held on August 18, 2003 and public hearing on September 2, 2003. The general fund budget is $39,700,463.00 with a tax rate of $0.366 per $100.00 valuation, the same as last year. The FY2004 Budget follows the trend of the last two years, which supports existing programs with no expansion of increased service levels Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance approving Fiscal Year 2003-2004 Budget as presented. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None A r lfiew?[91:02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE 09/09/03 CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; PROVIDING FOR INTRA- AND INTER- DEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE ITEM 2. ORDINANCE ADOPT 2003-2004 AD VALOREM TAX RATE City Manager Nelson requested approval of an ordinance setting the Fiscal Year 2003- 2004 ad valorem tax rate at $0.366 per $100.00 valuation apportioned as follows: General Fund - $0.12370 and Debt Service - $0.24230. He stated the tax rate remains the same as the last two fiscal years. Council Member Stewart, seconded by Council Member Freed, offered a motion to adopt the ordinance as presented setting the ad valorem tax rate at $0.366 per $100.00 valuation. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-54 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2003; LEVYING TAXES FOR THE TAX YEAR 2003 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 5:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. V William D. Tate Mayor ATTEST: Linda Huff City Secretary