HomeMy WebLinkAboutItem 13 - Office Supplies13 -
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: NOVEMBER 18, 2003
SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN ANNUAL
CONTRACT THROUGH AN INTERLOCAL COOPERATIVE
AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR
THE PURCHASE OF OFFICE SUPPLIES
RECOMMENDATION:
City Council to consider approval of a resolution to establish an annual contract through
an interlocal cooperative purchasing agreement with the County of Los Angeles for the
purchase of office supplies.
FUNDING:
Funds are available in various citywide department accounts.
BACKGROUND:
This agreement will be established in accordance with Texas Government Code, Title 7,
Chapter 791, Subchapter C that authorizes political subdivisions to contract with a
similar agency of another State for governmental functions such as the purchase of
goods and/or services. A local government that purchases goods or services under this
subchapter satisfies any State law relative to the competitive bidding statutes.
The County of Los Angeles, California has established an office supply contract with
Office Depot for office and stationery supplies through the competitive bidding process.
As part of the Master Intergovernmental Cooperative Purchasing Agreement, the County
has made the contract available to participating State and Local Agencies nationwide
through the U. S. Communities Internet Web Portal. U. S. Communities is a non-profit
organization and is sponsored by the National Association of Counties, National Institute
of Governmental Purchasing (NIGP), National League of Cities (NLC) and U. S.
Conference of Mayors (USCM).
November 11, 2003 (10:36AM)
Five bids were received from the Los Angeles County Request for Proposal. The
proposal was evaluated on six categories of company organization, distribution,
marketing, products, administration and prices with each vendor awarded points in each
category. Office Depot received the highest points in each category and was awarded
the contract. Catalog pricing discounts range from 80% on the 229 highest usage items
to 63% on more than 4,000 frequently ordered items. The lowest percentage offered
was 40%. In addition, the contract offers E -Commerce ordering incentives, free next day
delivery and volume purchasing incentives.
Staff recently met with the local Office Depot Representatives to discuss extending the
contract to the local Grapevine Office Depot retail outlet. Office Depot has agreed to
extend the contract for all products covered under the contract to the local store for any
deliveries or walk-in business.
Staff believes this contract would be highly beneficial to the City and recommends
approval.
HE
November 3, 2003 (9:33AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
ESTABLISHMENT OF AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF GRAPEVINE AND THE COUNTY
OF LOS ANGELES FOR THE PROCUREMENT OF OFFICE
SUPPLIES FROM A NATIONAL CONTRACT AWARDED TO
OFFICE DEPOT AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas, pursuant to the authority granted by
Texas Government Code, Title 7, Chapter 791, Subchapter C desires to establish an
Interlocal agreement with the County of Los Angeles, and;
WHEREAS, the County of Los Angeles has established a national contract with
Office Depot for the procurement of office supplies and has satisfied all State laws relative
to the competitive bidding statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That the City Council of the City of Grapevine authorizes the
establishment of an Interlocal agreement with the County of Los Angeles for the purchase
of office supplies from the contract established with Office Depot.
Section 2. That the City Manager or his designee, is authorized and directed to
sign and deliver all necessary documents in connection therewith for and on behalf of the
City of Grapevine.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of November, 2003.
allf, ATTEST:
APPROVED AS TO FORM: