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HomeMy WebLinkAboutItem 07 - Golf Course Maintenance FacilityITEM _ MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: DECEMBER 16, 2003 SUBJECT: GOLF COURSE MAINTENANCE FACILITY, CHANGE ORDER NOS. 1, 2 & 3 RECOMMENDATION: City Council to consider ratification of Change Order Nos. 1 & 2 and approval of Change Order No. 3 to Part II of the Design/Build agreement for the construction of the Grapevine Golf Course Maintenance Facility and Chemical Storage Facility in the respective amounts of $6,614.39, $2,917.20 and $17,354.00, authorize staff to execute said change orders and take any necessary action. FUNDING SOURCE: Budaet: Part II Design $ 17,866.75 4.8% Construction Cost 297,779.18 80.1% D/B Overhead & Profit 23,822.33 6.4% Additional Services 3,000.00 0.8% Reimbursable Services 2,500.00 0.7% Change Order Nos. 1 —3 26.885.59 7.2% TOTAL $371,853.85 100.0% The funds for the construction of these two facilities, including the Change Orders, are available in the City of Grapevine Tax Notes Series 2002, account number 210-48850- 341-3. On March 18, 2003, City Council approved a budget of $344,968.26 for the construction of these facilities. BACKGROUND: Change Order No. 1 called for the use of colored Split Face CMU block in lieu of flat, cement colored CMU block. The work performed outside of the original contract under Change Order No. 2 was for the following: December 9, 2003 (11:05AM) _,.. A. grading for the installation of a new power pole by Oncor to provide power to the building; B. Third Party TDLR Review and Energy Code Review; C. Installation of 2 additional electric circuits for garbage disposal and Dishwasher and installation of %2 HP garbage disposal. The split face CMU matches the other recent buildings, which have been constructed at the Golf Course. In order for the erection of the power pole to take place, it was necessary that additional trees and brush (beyond the original scope) be removed. The third party energy review and the TDLR TAS Review are both items required by the Building Code and State Law. Change Order No. 3 provides for the addition of an additional emergency eye wash and the addition of handicapped accessible parking for the facility at a combined cost of $10,391.60. Change Order No. 3 provides for additional depth of concrete foundation piers and casing beyond the contracted scope of work. Change Order No. 3 also provides for a $3,240 CREDIT for concrete barriers not being installed. Change Order No. 3 also adds additional days to the term of the contract, which were lost through no fault of the Contractor. Staff recommends approval. am December 9, 2003 (2:06PM) Dc;c-08-03 04:24P TW FOSTER INC 817 27S -x3224 P-02 This is CHANGE QR 1+lQ 3 {Three) to Contract dated MAaPB 19, 2003 for the construction of pe8ig0J-3MAd_"folf Course Maiatenance Fagility and ClhemicALSIOXaga_ftr�ft Between Tom/, FOSTER. INS. (Contractor) and CLEY (owner}. Pursuant to Paragraph of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A Furnish materials and tabor to install Bradley Emergency Eyewash with point of use water heater and appurtenant electrical connections, complete_ in_ place:_ _ _ $1,78200 B Furnish materials and labor to install Ramp with handrails for _ _ _ _ _ _ Chemical Storage Building and 2 Handicapped Van Accessible Parking Spaces adjacent to the Maintenance Building with striping and markings, com�lcte ----------------- $9,148 ;60 C Provide adaitioti2ii depth of the shafts and casing ref the shafts in excess of the contracted scope of work, complete in place. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ $9,662.40 D Credit for ®elation of Concrete barriers in Fertilizer Storage Area of Maintenance Facility, Complete in Place. 7,S124010 -0 - PF .s O 4• �• The Contract Price as adjusted through Change Order No. 2 was: The Contract Price is hereby increased in the amount of: $348,999,85 $17.354.00 The Contract Price, taking into account the effect of this Change Order, shall be and is: $366,303.85 The Date of Substantial Completion, as specified in the Contract shall change to December 12, 2003 and Final Project Completion shall change to January 12, 2004. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 1 S(d) of the above -referenced Contract. OWNER City of Grapevine ARCHITECT Not Applicable (SfGnArVAE) (SrGNA7URE) (TrILL) _. (Tln f) Approvers by Cify Counrii, Pago 1 01 I CONTRACTOR T. W. Foster, l d B� �trurman J7r- Pregident (rX) december 9, 2003 ��_..._..— MATt) Received Dec -08-2003 03:20pm From -817 275+3224 To -CITY OF GRAPEVINE Page 002 T.W. Foster, Inc. Contractors PROPOSED CHANGE ORDER 1606 Industrial Ct. No.00005 Phone: 817-265-9162 ington, Texas 76011 Fax: 817-274-2972 TITLE: Eye Wash Station PROJECT: Grapevine Maintenance Buildings TO: Attn: Bob Price City of Grapevine 501 Shady Brook Dr. Grapevine, TX 76051 Phone: 817-410-3359 Fax: 817-410-3051 DATE: 11/24/03 JOB: 23420 CONTRACT NO: 1 RE: PCO To GRAPEVIN From: TWF Number: 00005 Furnish all labor and materials to install an additional emergency eye wash with a point of use water heater and all necessary electrical for the heater. Item . Description, i .w Sfocki# (�:trantity > units" UnitPnce , :' . Tag Rate TA AmountNet,Amount 00001 l9-210BFEmergency Eye Was Eye Wash. 1.000 Each $1,130.00 0.00% $0.00 $1,130.00 Eemax 9.5 KW 240V Electric Water Heater. 00002 Conduit, Conductors and Breaker for 240V Water Heater 1.000 Each $490.00 0.00% $0.00 $490.00 Circuit 00003 5% Overhead 1.000 Lump Sum $81.00 0.00% $0.00 $81.00 00004 5% Profit 1.000 Lump Sum $81.00 0.00% $0.00 $81.00 Unit Cost: $1,782,00 Unit Tax: $0.00 Lump Sum: $0,00 Lump Tax: $0.00 Total: $1,782.00 A: OVAL: By: By. Tom Quesnel Bob Price Date: 11/24/03 Date: .d;tfo° T.W. Foster, Inc, Contractors PROPOSED CHANGE ORDER No. 00006 1606 Industrial Ct. Phone: 817-265-9162 Arlington, Texas 76011 Fax: 817-274-2972 TITLE: Additional Concrete DATE: 12/1/03 PROJECT: Grapevine Maintenance Buildings JOB: 23420 TO: Attn: Bob Price Unit Tax: CONTRACT NO: Lump Sum: $0.00 Lump Tax: City of Grapevine 501 Shady Brook Dr. Grapevine, TX 76051 Phone: 817-410-3359 Fax: 817-410-3051 RE: PCO To: GRAPEVIN From: TWF Number: 00006 Item. , Description" Stock# Quantity ;Units Unit Price Tax Rate Tag Amount Net amount 00001 Approximatly 32' of 5'-4" 1.000 Lump Sum $4,400.00 0.00% $0.00 $4,400.00 concrete ramp. Additional 456sf of concrete paving for handicapped parking. 00002 Credit for small exterior ramp 1.000 Lump Sum ($450.00) 0.00% $0.00 ($450.00 shown in the drawings. 00003 1-1/2" Pipe handrail with gate. 1.000 Lump Sum $2,334.00 0.00% $0.00 $2,334.00 00004 Grading and adding lime. 1.000 Lump Sum $750.00 0.00% $0.00 $750.00 00005 Striping, wheel stops and 1.000 Lump Sum $450.00 0.00% $0.00 $450.00 signage. 00006 Paint handrail 1.000 Lump Sum $380.00 0.00% $0.00 $380.00 00007 Dock Bumpers 2.000 Each $90.00 0.00% $0.00 $180.00 00008 Sawcut and joint seal additional 1.000 Lump Sum $282.00 0.00% $0.00 $282.00 paving. 00009 5% Overhead 1.000 Lump Sum $411.80 0.00% $0.00 $411.80 00010 5% Profit 1.000 Lump Sum $411.80 0.00% $0.00 $411.80 Unit Cost: $9,149.60 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $9,149.60 APPROVAL: Tom Quesnel Bob Price T)ate: 12/l/03 Date: sedition ID T.W. Foster, Inc. Contractors PROPOSED CHANGE ORDER 1606 Industrial Ct. No. 00007 Phone: 817-265-9162 ,XjIngton, Texas 76011 Fax: 817-274-2972 TITLE: Pier Reconciliation DATE: 12/3/03 PROJECT: Grapevine Maintenance Buildings JOB: 23420 TO: Attn: Bob Price CONTRACT NO: 1 City of Grapevine 501 Shady Brook Dr. Grapevine, TX 76051 Phone: 817-410-3359 Fax: 817-410-3051 RE: PCO To: GRAPEVIN From: TWF Number: hi ` Description, Description, - 8toek A Quantity*.;, tTnits _ Unit Price Tax Rate Tax Amount Net Amount 00001 Additional Depth of the shafts and casing of the shafts. See 1.000 Lump Sum $8,784.00 0.00% $0.00 $8,784.00 attached pier reconciliation spreadsheet. 00002 5% Overhead 1.000 Lump Sum . $439.20 0.00% $0.00 $439.20 00003 5% Profit 1.000 Lump Sum $439.20 0.00% $0.00 $439.20 Unit Cost: $9,662.40 Unit Tax: $0.Q0 Lump Sum: $0.00 Lump Tax: $0.00 Total: $9,662.40 Al tOVAL: By: By: Tom Quesnel Bob Price '-)ate: 12/3/03 Date: edition New Maintenance Facility - Grapevine Municipal Golf Course Pier Reconciliation 6*g 24,9 19 011- qIq 6*g 1 24,9 19 QF, $ 147,50 OR 1 24,9 19 5.9 $ 147,50 $ 373,50 $ 521,00 2 25 19 6 $ 150.00 $ 375.00 $ 525.00 3 25.6 19 6,6- $ 165.00 $ 384.00 $ 549.00 4 24.8 19 5.8 $ 145,00 372.00 $ 517.00 5 28 19 9 $ 225.00 -$ $ 420.00 $ 645,00 6 25.1 19 6.1 $ 152.50 $ 376.50 $ 529,00 7 25.3 19 6.3 $ 157,50 $ 379.50 $ 537.00 8 26 19 7 $ 175,00 $ 390.00 $ 565.00 9 25 19 6 $ 150.00 $ 375.00 $ 525,00 10 25.8 19 6.8 $ 170.00 $ 387.00 $ 557.00 11 26 19 7 $ 175.00 $ 390.00 $ 565.00 12 25.6 19 6.6 $ 165.00 $ 384.00 $ 549,00 13 25,5 19 6.5 $ 162,50 $ 382.50 $ 545.00 14 25.3 19 6.3 $ 157.50 $ 379.50 $ 537.00 15 26 19 7 $ 175.00 $ 390.00 $ 565.00 16 25.7 19 6,7 $ 167.50 $ 385,50 $ 553.00 Totals $ 2,640,00 $ 6,144.00 $ 8,784.00 Oec—OS-03 03:57P TW FOSTER INC B17 275-x3224 P.,02 T.W. Foster, Inc. Contractors PROPOSED CHANGE ORDER 16061ndustrial Ct. No. 00008 %4.,, on, Texas 76011 PhOY)v 817-265-9162 I" Fax 817 274-2972 TITLE: Credit flor Concrete Barriers PROJECT: Crrapevitae M,ii11tC11'1nce Buildings TO: Attn: Bob Price City of Grapevine 501 Shady Brook Dr. 0TaPcvinc, TX 76051 Phone: 817410-3359 Fax: 817-410-_1051 RE; PCO To: GRAPEVIN From: TWF DATE: 12/3/03 JOB: 23420 CONTRACT NO: Number: itcM, Stock# C d�niity Utiiti' �i Prtcar: Tax:Rat6 TRI Amauat Net.,Am:otitlt 30001 Crodir for the Pcictiuu of �hc LOU()I atm Concrete rAa=ierr 0 .: built (:$:i3OnU 00) 0.00% s0,o0 )0002 Credit for Overhead & Nr,jfjt 8% t.OUt) Lump sum ($210.00) 0.001/0 $n.00 ($240.00) Unit Cost: ($3,240,00) Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 PPROVAL: By: A r� z �/ rurrnan ,Jr . 12/3/03 :Jition �7 Received Dec -08-2003 02:52pm From -817 275+3224 Total: ($3,240.00) Hy: Bol -j Pracc Dare: To -CITY OF GRAPEVINE Page 002 Dec -08-03 12:32P TW FOSTER INC 817 27S -x-3224 P.04 - - �lltirltal:L��J.a1�i.-ia This is CHANGE ORDER NO.2 (Two) to Contract dated MARCH 19, 2003 for the construction of Design -Build of Golf Course Maintenance Facility and Chemical Storage Facility Between T.W. FOSTER, INC. (Contractor) and CITY OF GRAPEVINE TEXAS (Owner), Pursuant to Paragraph of the above referenced Contract, the Contractor Is hereby directed to make the following Changes in the Work: A. Furnish materials and labor to clear. grub and grade additional area to provide for the installation of a ONCOR power pole to serve the facility. comp(ete_inplace:--------- $915.20_ S. Furnish services through subcontracts with certified subconsultants to perform a .third party energy_ review and a TDLR TRS review. cotntptete-inpiace: ------------------ $1 122.0 C. Furnish materials and labor to install electrical circuits for a dishwasher, garbage disposal with wall switch and -a Y2 HP gBrbaQe disposal complete in place:------------ $880 _00 ------------------ TOTAL CHANGE ORDER AMOUNT: 1 2,917.20 The Contract Price as adjusted through Change Order No. 1 was: $346,082.65 The Contract Price is hereby incree3ed in the amount of: $ 2,817,20 The Contract Price, taking into account the effect of this Change Order, shall be and is: $348,999.65 The Date of Substantial Completion, as specified in the Contract shall not change and shall remain July 25, 2003. Final Project Completion shall remain August 26, 2003. Execution of this Change Order by the Contractor shall have the affect set forth in Subparagraph 15(d) of the above -referenced Contract. •[]3 uui ARCHITECT City of Grapevine Not Applicable 6 r �CfKA AE S (StONATURE) .....(�.Illt1 (j'7TL1wJ CONTRACTOR T. W. Foster, Inc. By: /f+ (S�GNATUAE) (TITLE) -0-;r I I --I 9 (OAT[) (LW TE) (nary) .Approml by swill' Page 1 of ! Rsceived Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE Page 004 De<_ --08-03 12233P TW FOSTER INC 817 27S --r3224 P.05 T.W. Foster, Inc. Contractors PROPOSED CHANGE 0R11I57 w" nnnni Tndustrial Ct. gran, Texas 7601 Phone: 817-265.9162 Fax! 817-271-2972 TfFLE: Clearing for Oncors j'owerP(.)je DATE: 9/19/03 PROJE('T; Grapov inc Maintcnancc 1.1tij I.di ngs JOB; 23420 TO Attn: Bob Priec CONTRACTNO; City of Grapevine 501 Shakiy Brookl)r, Orapevine,'TX 76051 Phone: 8 17-410-3359 Fax: 817-410-3051 RE- FCC) To: URAPL-VIN From: Number: 00002 ftsclx Clearing of all trees and slirubery in rhe ,area where 01iror is to insult new power pule. Grude Por proper drainagre and continuity. 'frucking and disposal of all debris, .7 " 1, t"', q". d" . M. .beser p foft 00001 Anhaut'llme 00002 chainsaw R'Ziltal 00003 Truck and 1'raitur 170004 Dump FCC 00001 Dulno FCC (10006 1 aborcr APPROVA1,; By; l'oni Quesnel By: .44" [lob Pricc 10/7/03 Date- /0--7-0-7 rxpadiflan 00 Received DOG -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE Pairs 005 'r8X Ratc'Fax Amount Not Aino'unt 5000 NC1Urf 565.00 0,004/. $0.00 $32.5.01) 1.000 00016 SO.00 550.00 1000 Day", $0.00 $Zqu.uo 1.1300 Xiten 50,00 1,000 E ac I k Vq.00 S(Yon 549,06 8,000 . flows $14,00 $0.00 $112,00 Unit Cost: $832.00 Unit Tax: $0.00 Lump Sum: 50100 Lump Tax: $0.041 Total: $915.20 APPROVA1,; By; l'oni Quesnel By: .44" [lob Pricc 10/7/03 Date- /0--7-0-7 rxpadiflan 00 Received DOG -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE Pairs 005 Oe,r_-08-03 12:33P -17W FOSTER INC 817 275-1-3224 P_06 T.W.Foster, Inc. Contractors PROPOSED CHANCE ORDER No. 00003 1606 Industrial Ct. Phone: 817-205-9162 Arlington. Texas 76011 JraX, 817-274-2972 TITLE: TDLR & Friergy Code Review DATE: 10/7/03 PROJIXT; Grapcvinc Maintenance Buildings .1013; 23420 TO: Attn; Bob Pn'oo CONTRAcT NO: 1 City of Grapevine 501 Shady Drook- Dr, G-rapeviiie,"I'X 76051 Phone: 917-410-31-59 Fax: 817-410-3051 RE. To: From. Number: PROPOSAL Third party TDLR Rcvjcw and Laorgy Code RuviL;w rt;qi4c-5zcd by the planning and dL:vcl(lpcnt deparmielit, 'item. J)akoAptl-nn S20ek# Ullit.Pricc Tax RateTux Am'ount Net Atuotuit 00001 Third Parry TDLA Rcvi�Nw 1,000 Finch $46s.(Xj 0()()% $0.00 $46.1,.0() 00002 Third Yurty Unorgy Code 1,000 Bach $555.00 0.00% 3(1.11(1 5555.00 Review Unit Cost: $1,020.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total-. $1.,122.00 APPROVAL: By: By: Torn Qijcsncl Bob Price Date: Date: Received Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE page 006 OL --c—-00-03 12:33P 7W FOSTER INC 817 275-1-3224 P-07 T.W. Foster, Inc. Contractors PROPOSED CRANGE ORDER 1606 Industrial CT. Phone: 817-265-9162 No -00004 TITLE': Dishwasher tinct Cfarbagc Disposal DATF,: 10/7/01 PROJF,CT: Grapevine Maintoriancc Buildings JOB: 23420 TO: Attn: Elbridge Christison CONTRA( -T NO: City of Girapevim 501 Shady Brook Dr. Grapeviue, TX 760:51 Phone: 817-410-3359 Fax: 8 17-410-3051 To: From-, Number: 'DES0'RH-'T.tbN6F PROPOSAL l'umish and install a l3aftor 1/2 horsepower garbage disposal. Furnish a dedicated circuit for a dishwasher. I[ %PPROVAL.- By:, Hy: Toni Quesnel 10/7/03 AbridgeChristison Date: 10122/03 Received Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE page 007 :y Stock -A Prkk: 00001 Radecr I/ZIJP (,arb,.iktc nk( Tax'Rilre'Fax Ainklukir.Ne't Ammut Disposul 1.000 F.11cl, $200,00 0.()()% Wor) $200.00 00002 Giorbmgc Dispuiul Electric Circuit WS'Wilell 1.000 Each $312 00 0,6(14. U.00 00003 Disbwashur Fleixjc Circuit $312,00 1.060 F.mr], $2 MR ou 0.00% $:11(8'00 Unit Cast; $800.00 Unit Tax; $0.00 Lump .Sum: $0.00 LUmp Tax: $0.00 Total: $880.00 %PPROVAL.- By:, Hy: Toni Quesnel 10/7/03 AbridgeChristison Date: 10122/03 Received Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE page 007 Diac-­08-03 12:32P 7W FOSTER INC 017 275-T-3224 CITY OF GRAPEVINE CHANGE ORDER This is CHANGE ORDER NO. I (One) to Contract dated MARCH 19, 2003 for the construction of Design -Build of Golf Course Maintenance Facility and Chemical Storage Facility Between T.W. FOSTER, INC. (Contractor) and CITY OF GRAPEVINE, TEXAS (Owner). Pursuant to Paragraph 8.2 of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A. Furnish materials and labor to install split face pre -stained CMU block on the Maintenance facility and Chemical storage facility in lieu an standard flat faced ....................................$6.614.39. 0 IF011 IF -1 IWOT.- The Contract Price was; The Contract Price is hereby increased in the amount of: $339,468.26 The Contract Price, taking into account the effect of this Change Order, shall beand is: $346,082.65 The Date of Substantial Completion, as specified in the Contract shall not change and shall remain July 25. 2003. Final Project Completion shall remain August 26, 2003. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract. OWNER ARCHITECT City of Grapevine Not Applicable Y NRE (SIGNATURE) T. W, Foster, Inc. By; 4 (SIGNATURE) V(TITLE) I—— /t-/Z (DATE) (DATE? (DATE) Page 1 011 Received Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE Page 002 P.02 Dec -08-03 12232P TW FOSTER INC 817 275-x3224 P-03 T. V. Foster, Inc. Contractors PROPOSED CHANGE ORDER t .515 Industrial Phone: No. 00001 one: 8l7 -265-91b2 Fax., 817-274-2072 TI'L'L.; Split Facc Black PROJECT: Grapevine Maintonancc Buildings TO; Attn: Rill Gaither City of Orrapevine RE: PCO ttcai. � ' ` .bescrtpti�n .. D0001 CMLI on Muint. Bldg )0002 CMU on (:hcm Storppc Rids. )0003 Water Repcilcnis 10004 Split Facc Block on Maint. ($3,025.60) D idr. 10005 Spur Facc 1910ok o» C.}lCm. Stu. 97,5stu.an 0.000/ Bldg. 10006 Imurumw )0007 ):fond MW " nvullead cat Prorg .PPROVA t.: To: GRAPr- VI:N From: TWT Stock# ►Ua ttty' units 1.000 t.s l mwl 1.S 1,000 LS 1.000 LS 1.000 r.s 1.000 .GA 1.000 1.5% 1,000 IM/0 DA.'1<'iE! 7/30/03 JOB: 23420 CONTRACT NO: 1 Number: 00001 Unit Price Tax Rale Tax Amount Net Amount ($37,520.00) 0.00., $0.00 (537,520.00) (55,920.00) 0.0006 $0.00 ('55,920.0(l) ($3,n25.60) 0.00"/0 $0.00 ($3,025.60) $44,77j.00 0.0070 so.U0 $44.775.00 97,5stu.an 0.000/ $0.00 $7,590.00 $j5. i4 (1.00% $0.00 $88.34 0.00%e $0.00 $88.34 $60(.3) 0.000/1, $0.00 3601.31 Unit Cost: $6,614.39 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total.- $6,614.39 By _ Tom Que:Inel By: ... at7/31/83 Date: Iadwan 00 7/31/03 Received Dec -08-2003 11:27am From -817 275+3224 To -CITY OF GRAPEVINE Pace 003