HomeMy WebLinkAboutItem 13 - Reeder Distributors11'EM 0 13
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER�e
MEETING DATE: DECEMBER 16, 2003
SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN ANNUAL
CONTRACT WITH REEDER DISTRIBUTORS FOR FLEET OIL
AND LUBRICANTS THROUGH AN INTERLOCAL AGREEMENT
WITH THE CITY OF FORT WORTH
RECOMMENDATION:
City Council to consider approval of a resolution to establish an annual contract with
Reeder Distributors through an existing inter -local agreement with the City of Fort Worth.
The annual amount budgeted for this service is $15,000.
FUNDING:
Funds are available in the Fleet Inventory Account 100-14108
BACKGROUND:
This procurement will be made in accordance with Texas Local Government Code,
Chapter 271.102 which authorizes political subdivisions to contract with each other for
governmental functions such as the purchase of goods and/or services. A local
government that purchases goods or services under this subchapter satisfies any State
law relative to the competitive bidding statutes.
The City of Fort Worth has established various contracts for goods and services through
the competitive bidding process. The City of Grapevine has an established inter -local
agreement with Fort Worth and has participated in past contract solicitations. Sealed
bids for this service were solicited by Fort Worth and opened on October 11, 2001. A
contract was approved by the Fort Worth City Council in November 2001 and as allowed
by the original bid solicitation was renewed again on November 13, 2003. This will be
the last option renewal for this contract that will end on November 12, 2004.
The purpose of this resolution is to approve use of the contract and allow purchases to
be made on an as needed basis. Contract purchases will not exceed the annual
budgeted amount.
Staff recommends approval.
CD
December 1, 2003 (3:13PM)
� RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
OIL AND LUBRICANTS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT WITH THE CITY OF FORT
WORTH AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the City of Fort Worth, is a qualified entity as authorized by Section
271.101 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has an established Interlocal Agreement
with the City of Fort Worth and wishes to utilize established contracts meeting all State of
Texas bidding requirements for oil and lubricants.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of oil and lubricants on an as needed basis for a total cost not to exceed $15,000.00
annually.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said oil and lubricants.
Section 4. That this resolution shall become effective from and after the date of
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of December, 2003.
ATTEST:
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