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HomeMy WebLinkAboutItem 03 - ElectionITIM 0 6 3 __� MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGERA/ MEETING DATE: FEBRUARY 3, 2004 SUBJECT: RESOLUTION CALLING 2004 CITY OFFICERS ELECTION RECOMMENDATION: City Council adopt a resolution calling the 2004 City Officers Election for Saturday, May 15, designating the polling place, election judges, and, if necessary, a run-off election to be held on June 19, 2004. FUNDING SOURCE: City Secretary's Election Account 100-44540-103-1. BACKGROUND INFORMATION: As a result of the 75`h Legislative Session, the 2004 City Officer Election will be held on the third Saturday in May, 2004 and revert back to the first Saturday in May, 2005. Staff recommends that the polling location for early voting and election day remain at the Grapevine Community Activities Center. In 2004, due to the Main Street Days Festival, the City Secretary's Office will relocate to the second floor of the Grapevine Community Activities Center on election day. The voter entrance will be the south end of the building and "voter only parking" signs will be posted. Parking will be monitored continuously during the hours of voting. Staff recommends approval of the resolution designating the Grapevine Community Activities Center, 1175 Municipal Way, as the location for election day and early voting by personal appearance. Early voting and election day voting will be conducted in compliance with the Texas Election Code. Mr. Bryan Carlson has agreed to serve as the Election Judge. An Alternate Election Judge and up to twelve election clerks will be appointed to serve with them. The first day for candidates to file for a place on the May ballot is Monday, February 16, 2004 and the last day is Monday, March 15. State law provides that the last day for write- in candidates to file is Monday, March 22. An election schedule for 2004 is attached for Council's review. Those positions to be placed on the ballot are City Council Place 3 (Clydene Johnson) and City Council Place 4 (Darlene Freed). LH Attachment 01/29/04 7:29 AM 2004 CITY OFFICER ELECTION MAY 15, 2004 Places 3 and 4 Feb 3 - Resolution calling city officer election (102 days) - Post notices, notify judges, request voter list, order supplies Feb 16 - First day for candidates to file (89 days) Mar 15 - Last day for candidates to file (61 days) Mar 16 - First day to apply for mail ballot (60 days) Last day for Washington submission - Draw for order of names - Ballot to printer Mar 22 - Last day to file write-in candidacy (54 days) Mar 23 - Last day for candidates to withdraw (53 days) April 8 - Memo to candidates, first contribution/expenditure report due 4/15 Apr 15 - Last day to register to vote (30 days) - First Contribution & Expenditure Report due - Notice to Fort Worth Star Telegram and Grapevine Sun (not earlier than 30 days, not later than 10) Publish 4/22 Apr 26 - Prepare for early voting Apr 28 - First day to early vote (17 days) - Post specimen ballot Apr 30 - Memo to candidates, second contribution/expenditure report due 5/7 May 7 - Last day to receive application for mail ballot - Second Contribution & Expenditure Report due (8 days) May 8 - Saturday early voting 9 a.m. to 1 p.m. at Community Activities Center May 11 - Last day to early vote (4 days) May 12 - Election school MAY 15 - ELECTION DAY May 24 - Canvass Ballots (9 days after election) June 19 - Run -Off (26th day after canvass -no sooner than 20 or later than 45 days) 01/26/04 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2004 CITY OFFICER ELECTION TO BE HELD ON MAY 15, 2004; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of general city elections on the 3rd Saturday in May; and WHEREAS, the City desires to conform its practices with State law; and WHEREAS, the Charter of the City of Grapevine, Texas provides that the Election Code of the State of Texas is applicable to the City Council and Run -Off Elections, and in order to comply with said code an order should be passed establishing the procedure to be followed in said election, and designating the voting place for said election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That the Regular City Officer Election for the City of Grapevine is hereby called for Saturday, May 15, 2004 for the following: COUNCIL, PLACE 3 COUNCIL, PLACE 4 Section 2. All eligible City of Grapevine voters shall cast their ballots at the Grapevine Community Activities Center, 1175 Municipal Way, between the hours of 7:00 a.m. and 7:00 p.m. on May 15, 2004. Section 3. All early voting shall be conducted pursuant to and in accordance with the applicable provisions of the State of Texas Election Code. Section 4. The Chief Election Judge shall be Mr. Bryan Carlson and the Alternate Election Judge will be appointed by Mr. Carlson. Said Election Judge shall have the ability to hire up to twelve (12) clerks to assist in holding the election. The Alternate Election Judge shall also serve as the presiding judge of the Early Voting Ballot Board. Two or more of the clerks serving at the polling place shall make up the members of the Board. Section 5. All candidates must file their applications to become candidates with the City Secretary of said City at City Hall, Grapevine, Texas on or before 5:00 p.m. the 62nd day from the date of said election. That all of the said applications shall be on a form approved by the City Secretary and shall be in compliance with the City Charter and the State Election Code. Section 6. That the City Secretary shall post in her office the names of all candidates who have filed their applications in accordance with the terms and provisions of this order. Section 7. The City Secretary is hereby authorized and instructed to provide and furnish all necessary supplies and personnel to conduct said election. Said supplies and personnel shall be furnished at the expense of the General Fund of the City of Grapevine, Texas. Early voting and election day voting will be on the Optech III -P Eagle electronic voting system. Section 8. The City Secretary is hereby instructed to publish notice of said election once in a newspaper of general circulation not more than thirty (30) days before the election and not less than ten (10) days before the election. Section 9. This Resolution shall repeal every prior resolution in conflict herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all other sections of resolutions not in direct conflict herewith, this Resolution shall be and is hereby made cumulative. Section 10. The Mayor shall issue all necessary orders, writs and notices for said election and the returns of said election shall be made to the City Council immediately after the close of the polls and the completion of the counting of the ballots. Section 11. Any run-off necessitated by the election will be held at the same location as the May 15, 2004 election in accordance with the Texas Election Code. Section 12. That this resolution shall be effective from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of February, 2004. AI RES. NO. 2 ATTEST: APPROVED AS TO FORM: somiffel